University Technology Fee Advisory Board FY Status and Updates April 7th, 2016 Colorado State University Libraries 1

Presentation Overview Budget Update Current Inventory Computing in the Library: Use Statistics Technology Updates Proposed Expenditure for Next Year FY & FY Projections Colorado State University Libraries 2

Budget Update Colorado State University Libraries 3

UTFAB Expenditures FY 16 Morgan Library ItemQuantityCost/itemCost/extended Budget$99, Epson DS-520 scanners6$367.00$2, Power supplies & Parts$319.96$2, MacBook Air 13" 128GB laptops24$949.00$22,776.00$25, HP Desktop Computers99$603.00$59,697.00$84, HP Monitors50$177.00$8,850.00$93, Total Expenditures$93, Remainder$5, Colorado State University Libraries

AreaEquipmentQuantity General LabDesktop Computers210 Scanning/Graphics Stations16 Print Release Stations & Microtext Scanners2 21.5” iMacs10 Video Post Processing RoomsMacPro Editing Stations2 Classroom 1Desktop Computers13 Classroom 2Desktop Computers41 Classroom 3Desktop Computers29 Classroom 4Desktop Computers31 Assistive Technology RoomsDesktop Computers7 Total Desktop Computers 324 Video Production RoomsPanasonic AG HMC150p Pro Camcorder2 Checkout FleetMac Laptops126 PC Laptops60 iPads40 Chromebooks (Provided by Library)9 Current Morgan Inventory 5

Colorado State University Libraries 6

7 Video Production/Editing Rooms Trending TO DATE

8 Video Production/Editing Rooms Trending

(10 partially funded by UTFAB) Colorado State University Libraries iPad 2 - One Week Checkout Service 9

Colorado State University Libraries Library Checkouts 10 Week before Midterms & Finals – Short Queue for: Macbooks HP Laptops Depending on weather: Winter weather – Computer Lab close to capacity Spring weather – Computer Lab 70% capacity Finals & Midterms – Computer Lab at capacity Ipad Checkouts consistently near capacity Chromebook Checkouts near capacity but…

Colorado State University Libraries Chromebook Checkouts 11 Funded by the Library Popular Checkout Item However: 10 Purchased in the Spring of Purchased in the Spring of Remain in Fleet - Spring of 2016 Plan: Replace Surviving Chromebooks with 10 or 20 Redesigned Chromebooks Cost: $3,000 - $6,000

Technology Update Colorado State University Libraries 12

Colorado State University Libraries 13 No Issues with CSU-EID or CHECKOUT SSIDs Library Improving Network Switches NOC Upgrading Wireless Nodes Periodic Walkthroughs & Adjust as necessary

3D Scanner/Printer Station Colorado State University Libraries 14 Providing User Training for Scanning and Printing

Colorado State University Libraries 15 3D Visualization Tools

Colorado State University Libraries 16

Budget Request for Next Year Colorado State University Libraries 17

18 Proposed Expenditure for Next Year ItemUnit CostQtyBudgeted Replace lab desktops$700112$78, Replace lab monitors$20048$9, Replace PC laptops$1,00015$15, Replace Mac laptops$1,00042$42, Replace desktops (vet)$1,2005$6, Replace PC Laptops (Vet)$1,00010$10, Power Adapters & Spare Parts$3,0001$3, Total Requested$164, Staff Support Cost Sharing Tech Support2 FTE Smart Commons Apps support Loan Desk laptop checkout service2 FTE

Colorado State University Libraries Reduced Request 19 Necessary Changes: Pushed purchase of 30 HPs to next year Spread HP laptop purchases over three year period Evenly distributes fleet replacement Risk: Historically laptops begin to fail significantly after three years of use. Older HP Laptops may not hold up an extra year

FY & FY Projections Colorado State University Libraries 20

21 Expenditure Projections EquipmentUnit Cost FY17-18 Qty FY QtyFY17-18FY18-19 Replace lab desktops700098$0$68,600 Replace lab monitors20056 $11,200 Replace Graphics Stations $32,000$0 Replace classroom CPUs $34,800$64,800 Replace classroom monitors $8,200$5,800 Replace PC laptops $15,000 Replace Mac laptops $42,000 Replace Ipads $13,600$6,800 Replace PC Laptops (Vet) $10,000 Replace Ipads (vet)680100$6,800$0 Power Adapters & Spares300011$3,000 Replace 7 AT Room CPUs100070$7,000$0 Total Expenditure$183,600$212,200

Colorado State University Libraries 22 Questions

Colorado State University Libraries Thank you 23