Acquisition & management of electronic resources at KU Leuven Hilde Van Kiel / Jan Bollansée

Details Total number of e-resources in the KU Leuven digital library: –about 27,000 unique e-journals –nearly 700 databases –approximately 13,000 eBooks (this includes free resources)

E-resources management Acquisition process –important & expensive resources: consortial agreement Elektron –initiated by one or more sublibraries, or UL as a whole –often continuation from (free) trial –renewal decisions deciding factors: cost & usage (COUNTER-compliant)

E-resources management Financing –Central budget government funded KU Leuven (managing director) –Decentralized budgeting: allocated by faculties –Consortia on the Flemish level –Joint financing Central + decentralized budget (split billing 70% / 30%) Cofinancing sublibraries

E-resources management University Library services –27 people 1 head, 2 team-leaders 15 Metadata 4 e-resources 1 digitization 3 ILL (part of the University library = humanities) 3 FTE pool Operations are mostly centralized –Negotiations & licensing –Access management: technically by Libis informatics department, by ULS as regards content and layout –(Preliminary) Studies & reports on e-resources

Technical infrastructure suite of technical products licensed from Ex Libris: VerdeVerde = management system; not available to user SFXSFX = linking system; LibriLinks for end user MetaLibMetaLib = database management application; Limo for end user Limo AlephAleph = Libis catalogue for user; now also integrated into LimoLibisLimo

Technical infrastructure A brand new search & discovery platform for our end users: A single environment for looking up different types of information resources simultaneously: –the full LIBISnet-catalogue: all printed and electronic books, journals and databases; –the complete academic bibliography LIRIAS; –PRIMO CENTRAL: a centralized index of data harvested from publishers and covering scientific and scholarly databases and e- journal collections licensed by K.U.Leuven or freely available. In use since the start of academic year ; since the start of the current year the single search platform for the whole of the KU Leuven Association

Technical infrastructure A brand new search & discovery platform for our end users: Two types of searches: o simple search o advanced search Two types of queries: o looking up known items o running bibliographic searches Users retrieve printed and electronic publications in a single search operation. Also, results lists can contain both (chapters from) books and journal articles, as well as audiovisual and other materials.

Technical infrastructure LibriLinks  set up by the University Library and LIBIS, using the link server software SFX (based on OpenURL)  For references found in a bibliographic database, LibriLinks  offers links to the full text of the article, journal or book if available;  helps to find a paper copy;  offers extra options to find related information and to save citations

Technical infrastructure The future: Alma  unified resource management: one single system for print + electronic + digital collections  optimize back office workflows: make them more uniform and efficient – facilitate collaboration between sublibraries  under development; KU Leuven involvement through informatics department Libis (developing partner)

Management issues decentralised library structure consortia big deals VAT problem for e-resources Open Access archives of e-journals (backfiles) eBooks Association K.U.Leuven: e-resources of all 12 partner institutions managed here in Leuven; make sure that every institution has access to its own resources only 2013: academic curricula of university colleges integrated in university programme: selective access?

Practical issues to be considered eBooks & eJournals coverage in Primo Central eBooks : how to deal with them metadata: copycataloguing uploading of MARC records provided by publisher/aggregator adding subject terms by the libraries