CORPORATE PROCUREMENT PLAN - Suggested Structure and Content

Broad Outline of Plan Part One: –Introduction Brief Explanation of What Plan Includes –Procurement Overview Summary of Suprem, Transaction Analysis, Spend Analysis, Overview of Procurement Function in terms of: –Planning –Management and Operational Structure –Procedures and Practices –ICT Systems

Broad Outline of Plan Part Two Includes: –Procurement Principles and High Level Goals – Common Principles and Sector Specific principles –Six High Level Goals Goal One – Planning Goal Two – Structure and Capabilities Goal Three – Procedures and Practices Goal Four – ICT Systems Goal Five – Strategy/Management Initiatives Goal Six – Participation in Public Sector Initiatives

Broad Outline of Plan Part 2 …  Goal One - Planning –E.g. Establish procurement planning group –IT, HR, Finance, other relevant division reps –Establish Terms of Reference –Monthly/quarterly meetings –Support at senior level –Link Corp Proc Plan to other plans

Broad Outline of Plan Part 2 … Goal Two – Structure and Capabilities –Structure - central procurement unit/resource/contact (Roles and Responsibilities) –Skills - skills needed Vs skills in place Training Strategy/plan

Broad Outline of Plan Part 2 … Goal Three – Procedures and Practices –Procedural Framework – category specific as appropriate –Internal communication – Intranet –Communicate lists of common goods/services/suppliers –Collection and dissemination of information with wider public sector

Broad Outline of Plan Part 2 … Goal Four – ICT Systems –Procurement Reports from FMS –Purchase Card Specifics re evaluation, implementation etc –Transaction Cost Reduction Consolidation of orders/invoices Reducing supplier base

Broad Outline of Plan Part 2 … Goal Five – Strategy/Management Initiatives –Strategy development – prog. or specific categories Prioritise exp; assess current approach; demand analysis; supply market analysis; new strategy; evaluation of outcomes. –Key Expenditure Areas Consultants –Demand Management –Suppliers Development Optimising supplier base –Efficiency targets with output measuring and reporting (specific) – Reduce volume of annual transactions by 10%

Broad Outline of Plan Part 2 … Goal Six – Participation in Public Sector Initiatives –Cross Organisational aggregation. –Participate in Purchase card pilot

Recall: Key Factors in Drafting Plan One individual responsible for draft. Capacity Builders? Consultation with Key Stakeholders: IT, Finance, Human Resources, Capital Works, Other Specialist Buyers Management Endorsement – in advance and formal sign off – “Message from Secretary General”