Accounting Division Statewide Financial Systems STATE OF WASHINGTON OFFICE OF FINANCIAL MANAGEMENT Human Resources Information Systems Options Project SPS Business Requirements Workshop #3 January 24, 2001

Accounting Division Statewide Financial Systems AGENDA Introduction Meeting Review SPS Preliminary Business Requirements Today’s Workshop Objectives Workshop summary

Accounting Division Statewide Financial Systems INTRODUCTION Budget Allotment Support Systems (BASS) –Mr. Allen Schmidt –Mr. Art Overman –Ms. Vicki Rummig MTG Management Consultants, L.L.C. –Mr. Tyrone L. Williams –Ms. Sharon Novak –Ms. Sue Wang –Mr. Tom Heichelbech

Accounting Division Statewide Financial Systems MEETING REVIEW Reviewed proposed business requirements for: –B-6 reporting. –Budgeting. –Allotting. Discussed possible reporting capabilities for: –Budget reporting. –B-6 reporting. Position data Discussed briefly about potential labor distribution impact to SPS.

Accounting Division Statewide Financial Systems Review today’s business requirement statements for: –Accuracy –Addresses workshop issue(s) –Need Capture additional business requirements for: –Fiscal Notes –Fiscal Impact Statements –Budget Monitoring Identify data requirements to support each business process. TODAY’S WORKSHOP OBJECTIVES

Accounting Division Statewide Financial Systems Estimate salary and benefit needs on position and/or aggregate FTE level based on legislative proposal –May include querying existing positions for a particular job classification(s) –May include requesting new job classification(s) based on legislative proposal Report results in a format for Fiscal Note form Enter data in Fiscal Note System for transmittal to OFM for review and statewide rollup OFM forwards to Legislature for review with legislative proposal and potential funding in final budget if proposal is passed Agency allots if proposal is passed and funded FISCAL NOTES Business Process

Accounting Division Statewide Financial Systems Query existing positions for a particular job classification(s) Estimate salary and benefit needs on position and/or aggregate level based on Personnel Board proposal –May include requesting new job classification(s) Report results in a format for Fiscal Impact Statement report Transmit data to OFM for review and statewide rollup (is this true) OFM forwards to the Personnel Board for review with proposal If changes adopted into WAC by the Personnel Board, OFM provides a special allocation to agencies in appropriation schedule Agencies allot FISCAL IMPACT STATEMENTS Business Process

Accounting Division Statewide Financial Systems Compare actual expenditures to allotments (AFRS) Research staffing related variances using payroll and/or salary projection data –Payroll and related Report –BPS1 allotment reports Make adjustments to position file for known staffing changes Report position file information in a 24-month format as needed for agency analysis (by fund, appropriation type, object (or sub- sub object) based on updated information Calculate agency total projections based on updated information –May include making allotment adjustments BUDGET MONITORING Business Process

Accounting Division Statewide Financial Systems Next steps: –Finalize business requirements Budgeting B-6 Allotting Fiscal Impact Statements Fiscal Notes Budget Monitoring –February and March meetings Agenda items –Finish drafting the SPS business requirements document. –Present SPS high-level overview to executive committee. –Prepare for SPS design phase, scheduled for April WORKSHOP SUMMARY

Accounting Division Statewide Financial Systems Thank you for your input! SPS BUSINESS REQUIREMENTS WORKSHOP #3