Managing open access funds at Leicester Ian Rowlands Research Services Manager University Library East Midlands ResearchSupport Group David Wilson Seminar Room, 17 April 2013

This afternoon BIS open access pump priming fund RCUK open access block grant Library workflows Challenges and successes

BIS open access pump priming fund

BIS made £10m available to pump prime open access activities at 30 research-intensive universities Leicester’s share was £149,000 to be committed by 31 March 2013 Institutions were asked to bid for this money, outlining how they intended to use it to support open access development

Leicester used the pump priming fund to buy discount memberships for The Royal Society and BioMed Central / Springer make pre-payment into a Wiley Open Access Account (with a substantial 25% discount) retrospectively convert all 2012 Elsevier papers to open access join the Jisc APC pilot and trial Open Access Key defray staff costs

RCUK open access block grant

RCUK Policy on Access to Research Outputs 8 April 2013 From 1 April 2013, Leicester will receive a block grant to cover open access charges for RCUK-funded papers (journal articles, review papers and conference papers) instead of bidding at the proposal stage Papers submitted from this date are eligible for block grant funding The grant does not cover non-peer reviewed material, books or monographs

RCUK Policy on Access to Research Outputs 8 April 2013 Leicester’s block grant is £160,000 in 2013/14 rising to £188,000 in 2014/15 We have notional targets of 45% open access in Year 1 and 53% in Year 2 to be achieved either by Green or Gold By Year 5, RCUK wants to see 75% of papers funded via the Gold route and compliance will start to really bite Possibility that submissions to REF2020 will have to be open access

Leicester’s new central OA fund University Research Policy Committee agreed the setting up of a central OA publications fund in the Library This will bring together the RCUK block grant and the Wellcome Trust’s open access scheme as a one-stop shop Community workflows are under development as part of the Jisc APC pilot: 53 universities working together to agree standard ways of working

The RCUK block grant in context Leicester publishes around 2,000 papers a year, of which around 350 acknowledge RCUK support, of which around 120 have a Leicester corresponding author [rough estimates]. The block grant scales to this level of activity and should be sufficient to fund 91 Gold open access papers in Year 1 Researchers can choose either (a) to access this fund and publish in an open access journal, or (b) to publish as normal and meet RCUK’s requirement by depositing a copy of their final submitted manuscript in the Leicester Research Archive or other open repository such as arXiv or Europe PMC.

Eligibility criteria Papers must be funded wholly or in part by RCUK and include an explicit acknowledgement, preferably including a grant number A corresponding author must be from the University of Leicester (this is a local requirement). The journal chosen must be `RCUK compliant’ The fund will be committed on a first-come, first served basis, and we are reasonably confident that the money will not run out Agnosticism rules!

How do I comply with RCUK policy? EITHER Publish in an online open access journal that gives immediate and unrestricted access to your paper (the `Gold’ route) OR Publish as usual in a traditional or hybrid journal that allows you to deposit a copy of your final manuscript in an open repository, such as the Leicester Research Archive or Europe PMC (the ‘Green’ route)

Library workflows

Gold workflows are established –… but necessarily transitional given our participation in the forthcoming Jisc APC pilot Green workflows are under development, contingent upon –arrival of new repository manager –developing and sharing good practice through RIN study (with East Anglia, Kent, Oxford, Royal Holloway and Sussex and senior RCUK representatives) –publication of Vocabularies 4 Open Access (V4OA) and NISO standards

Gold compliance check Do you want your paper to be made open access immediately from the publisher’s website? Have you explicitly acknowledged RCUK funding? Does the paper have a Leicester corresponding author? Apply to the Library and we will settle any open access fees on your behalf (first-come, first-served) Does the journal offer a CC-BY public copyright licence? (ask the Library or check the new SHERPA website)

What does `unrestricted access’ mean? RCUK insists that Gold papers must carry a specific public copyright licence (CC-BY) Users are free: to share — to copy, distribute and transmit the work to remix — to adapt the work to make commercial use of the work Under the following condition: Attribution (BY) — they must attribute the work in the manner specified by the author or licensor (but not in any way that suggests that they endorse you or your use of the work).

Gold workflow: Before submission

Gold workflow: After acceptance

Green workflows under development

Challenges and successes

Challenges Persistent urban myths One size policy doesn’t quite fit anyone Page and colour charge vacuum Some antipathy to both APCs and CC-BY Publisher web sites unclear SHERPA FACT still in beta and sometimes misleading

Successes Successful negotiations with two large US learned societies (Society for Neuroscience and American Microbiology Society) led to them change their position and offer CC-BY for the first time Successful lobbying to establish the principle that institutions will not split invoices in the Jisc APC pilot No academic opposition so far to the principle that Leicester will only support corresponding authors Authors generally not stressed …

Questions