Discover ScholarSphere A repository service collaboration between the University Libraries and ITS

What is ScholarSphere? What does it do? How does it help Penn State? Overview: access, preservation, compliance ScholarSphere Quick Facts Key features ScholarSphere Demo User support Upcoming features and goals Q & A

FIRST, SCHOLARSPHERE IS...

... a collaboration between University Libraries – the service owner (incl. user support/feedback) Departmental home is Publishing and Curation Services ITS (Digital Library Technologies) – oversees feature/infrastructure/storage development & maintenance

ScholarSphere is a service Collects one’s work in one location to create a durable and citable record of papers, presentations, publications, datasets, as well as reports & other documentation, capstone projects, audio & video files

ScholarSphere enables access Facilitates sharing research with a worldwide audience - i.e., open access research

ScholarSphere = preservation service Bit-level checking (scheduled & on- demand verifications of deposited works) Version control Regular file backups, and replication to disaster recovery sites Provenance – all actions are logged for audit trails

ScholarSphere helps researchers manage their data Satisfies requirements of grant agencies (e.g., National Science Foundation, National Institutes of Health, National Endowment for the Humanities) to provide long-term preservation of, and access to, federally funded research data

ScholarSphere Quick Facts Anyone in Penn State community may deposit content Also useful for departments to preserve documents, such as reports, white papers, etc. Penn State users have a lot of control over who can see an item and how it can be re-used (or not) Also a service to point students to, for sharing and preserving their work – can easily cite a ScholarSphere link on resumes, e-portfolios, etc.

More ScholarSphere Quick Facts Just log in (no need to create an account) Upon initial login, personal dashboard is created Only 4 types of metadata (description) required - title, creator, keyword, rights. Entering more metadata is recommended! Any type of file can be uploaded to – text, images, data sets, audio, video, presentations, etc. Currently: 500MB maximum for individual file upload; 1GB maximum total upload for folder of files (Chrome)

Key Features Three Access Levels: Make work publicly viewable, viewable by the Penn State community, or restrict access to yourself & anyone you designate – easy to change Citation: Cite your work via stable, short URLs; export metadata to citation managers Searching/visibility: Search/browse and view your own files, all public and shared files Major search engines (Google, Bing, etc.) harvest public records Versions: store, list, add new versions of your files, and revert to a past version Stability & Preservation: verify that your files have not changed over time

Live ScholarSphere Demo

Specialized Information & Help Available Screencasts showing how to deposit and search in ScholarSphere now available: How about use policies? Click on “About ”: Questions about searching details? Consult the FAQ : Interested in a demo of ScholarSphere for a meeting or class? Invite us via the Contact Form, OR send to

Goals & Features for Future Releases Collections functionality and deposit by proxy – spring 2013 Dropbox for ingest of files & folders larger than 500 MB Support for more complex, large research data sets Audit compliance – Trusted Repository Audit & Certification (TRAC) Assessment/Evaluation activities Re-use infrastructure for new services : “ArchiveSphere” for electronic archival records ; and perhaps other “spheres” (Hydra heads) for image collections, ETDs, etc.

scholarsphere.psu.edu Questions? Comments?