CIMS Community of Practice (COP) Face-to-Face Call CIMS Community of Practice (COP) Face-to-Face Call ISD Monitors January 22, :30 – 11:30 a.m. 1

January 22, Agenda Workbook updates Miscellaneous updates Upcoming events & dates Questions?

January 22, 2013 Workbook Updates 3

January 22, December Reports Acknowledged 841 of reports from the December Workbook are now acknowledged! Thank you for your assistance (especially working with new locals)

January 22, 2013 CAP Reminders Timeline for Corrective Action Plans (CAPs): –CAP due February 1, 2013 (45 days) –Progress Report due June 1, 2013 –CAP Closeout Request due September 15, 2013 TA providers are assigned for FM CAPs and uncorrected noncompliance related to data CAPs Updated CAP rubric is now available on the CIMS Web site ( on the Compliance & Correction page under the Workbook tabwww.cims.cenmi.org 5

January 22, 2013 CAP Rubric 6

January 22, 2013 CAP Reviews Scheduled for February 11 and 12, 2013 Location will be determined by number of volunteer reviewers Time will be from 9:00 until 4:00, and lunch will be provided Contact Jeanne Anderson Tippett at if you are available to assist 7

January 22, 2013 Reminder for Locals with B-12 and Timely IEP Findings 8 The noncompliant student records for B-12 and Timely IEP CAPs are available under the “Resources” section on the CAP Menu Page

January 22, 2013 Locals with B-11 Findings Student names were not “loaded” this year Detailed message went out on the ISD monitor listserv about how to access student names in MSDS Next December Workbook, B-11 will mirror other data indicators; student names will be included in CIMS 9

January 22, Next Up: April Workbook

January 22, 2013 Miscellaneous Updates 11

January 22, 2013 Winter FM Reminders Priority Areas –B-4A (Suspension/Expulsion) –B-4B (Suspension/Expulsion by Race/Ethnicity) –GSM (General Supervision Monitoring) Timeline –Week of January 7 – Notification –January 28 – FM activities begin –March 1 – FM activities end –April 15 – Findings are issued in the April Workbook 12

January 22, 2013 Days of Suspension/Expulsion Found in the Pre-visit Reports Section of the FM Module Useful for comparing MSDS data with data entered into local’s discipline tracking system 13

January 22, 2013 Suspension/Expulsion History Three year “trend” data Available in the “FM Team Only” tab under Indicator Specific Resources 14

January 22, Special Education Data Links to new data will be sent out over all listservs Data will be found in MI-School Data Data will have a different look, but the same information will be represented NOTE: The data loaded into CIMS for Winter FM is from the school year. 15

January 22, 2013 Monitoring Record Retention In general, the OSE keeps the official records in the CIMS Copies held by another office are considered non- records; subject to FOIA but not necessary to retain For any records not included in the CIMS, contact the OSE for further guidance 16

January 22, 2013 B-13 User Clean-up Earlier this month, Transition Coordinators (TC) were sent a list of all Transition Coordinator Contacts (TCCs) in their ISD If you work with the TC in your ISD, please remind them to complete this important activity in January Updated lists should be sent to Lynne Clark at 17

January 22, 2013 Upcoming Events Upcoming COP calls: –February 19, 2013, 10:30 a.m. –March 19, 2013, 10:30 a.m. –April 9, 2013, 10:30 a.m. 18

January 22, Upcoming Dates February 1, 2013 –CAPs due (from December 2012 Workbook) February 15, 2013 –Progress Reports due (from August and September 2012 Workbook)

January 22, Questions?Questions?

January 22, Contact Information CIMS Web site: CIMS Help Desk or (877) Office of Special Education –Mary Jo Gruber, Coordinator, –Pam Kittel, Consultant, –Michele Cutcher, Consultant, –Jeanne Anderson Tippett, Consultant, –Sharon Fink, Departmental Analyst,