Human Resources Advisory Council April 29, 2016 Facilitated by Melissa Aguero Ramirez HR Director Region One ESC

Welcome, Introductions, & Announcements New Retirements SubHub turns 2! Happy Administrative Professional’s week!

Educator Preparation Programs ACT.RGV – Chris Ardis Project P.a.C.E. – Dr. Andrea Cruz STC – Mr. Sepulveda Mrs. Sepulveda Teacher Builder – Cristina Cardenas Texas Teachers – Liz Espinoza UTRGV – Dr. John Jaurequi

Principal Survey Located in the Educator Certification Online System (ECOS) for principals with first-year teachers on their campus. Continuing Professional Education (CPE) credits upon completion of each survey. Texas Education Directory (AskTED) Maintain updated Additional information regarding the survey will be ed to superintendents, human resources personnel, and principals using addresses located here Survey collection begins on Wednesday, April 6, All surveys must be submitted by Wednesday, June 15, ??????

NCLB => Every Student Succeeds Act HQ requirements for teachers will remain in place through the end of the school year. Beginning with the school year, schools will no longer be required to comply with the highly qualified teacher requirements. Note that all state certification requirements adopted in State Board for Educator Certification rule remain in place. Provisions under the ESSA will take effect when a new state plan is approved by USDE (prior to the school year). Many provisions that are currently outlined in the 2015 Texas State Plan to Ensure Equitable Access to Excellent Educators will cover the requirements outlined in ESSA school year to be spent preparing LEAs for the equity plan reporting and transitioning state data collection processes from highly qualified teacher requirements to state in-field data reporting.

Certification Updates

Test Additions/Deletions Dance 6-12 (Test # 279) will be offered for the first time on September 1, Tech Apps 8-12 (139) will be offered for the last time during the school year or through August 31, There will be no Tech Apps 7-12 test. It was decided to use the EC-12 test instead. The new Tech Apps EC-12 test (242) and the old one (142) both will be administered during the school year. The 142 version will be given for the last time August 31, 2017.

Educator Certification Examination Retake Policy Change Attempts prior to 9/1/15 = 1 attempt Eligible for 4 more attempts “good cause” waiver for exceeding 5 time max testing requirement EPP role Remediation requirement prior to re-release Implications of limiting attempts Impact on 2 nd and 3 rd year internships

Criminal History updates 1) The TEA ORI number found in the FAST pass will be replaced with a Service Code, which should be used to schedule fingerprinting appointments on the MorphoTrust USA / IdentoGO website. 2) Applicants for certification will no longer receive a FAST pass as a PDF attachment. will receive an that contains all information necessary to schedule a fingerprinting appointment 3) Non-certified employees TEA will continue to provide school districts with FAST passes as PDF attachments for the scheduling of non-certified employees

Fingerprinting FAQ

TTESS timeline

T-TESS Next Steps Create calendar Training schedule Appraiser certification

Human Resources Develop a district-specific FAQ to help with understanding of T-TESS; Include teacher leaders as the district plans for T-TESS; Clarify the flow of the process in the district; Develop local guidelines/administrative procedures to ensure consistent implementation across schools regarding number of observations, walk-through visits, timelines, and collection of evidence and artifacts; and Establish calibration processes and structures to ensure consistency and reliability.

Appraiser certification ONLY: certify after April 1, 2016 valid through May 31, and beyond: certify after June 1 st of each year Will become invalid Suggestion: incorporate into “exit process” during summer for appraiser must show proof that re-certified

Education Department General Administrative Regulations (EDGAR)EDGAR new regulations govern all federal grants awarded by the US Department of Education (USDE) to the state or to an LEA on or after 12/26/15 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

Section V Written Compensation Policies

Professional Activities outside the ESC Board policy DBD (Local) –an ESC employee shall not accept outside employment with any school district within the region served by the ESC.

Request for Outside Employment Process Employee files Request for Outside Employment form with the supervisor –Form can be found on Intranet – HR Employee Documents link Supervisor forwards form with his/her recommendation as to whether the proposed employment will interfere with the employee’s regular ESC duties to the HR Director for the Executive Director’s consideration.

Request for Outside Employment Executive Director makes determination and signs form Employee and supervisor are notified of Executive Director’s decision Request for Outside Employment form is filed in personnel file.

Job descriptions Each employee must have one Supervisor is responsible for maintaining job descriptions up to date with guidance from HR Director – describe the employee’s job responsibilities –delineate all programs or cost objectives under which the employee works

Job descriptions immediately available upon request by an auditor or monitor. Revise –annual performance review of each employee –When posting vacacies –Upon changes (ie., funding, etc.)

Job descriptions supervisor must review the job description with the employee upon hiring and as the job description is updated. The employee must sign and date that he or she has read and understands the job description and the programs under which he or she is working.

Employee Exits To be held for all employees program director/manager is responsible for obtaining the final certification or time and effort documentation before the employee leaves. The Human Resource Director and Payroll office also confirm this in the exit interview

Section VI Human Resources Policies

Adherence to all rules All employees will adhere to written leave policy Region One ESC Employee Handbook

HB Districts of Innovation courtesy Lynn Moak of Moak, Casey, & Associates freedom from state-level regulation allows school districts, or groups of campuses within a district, to deliver instructional and support services in novel ways that improve students’ educational outcomes. innovative curriculum, instructional methods, and provisions regarding community participation, campus governance, and parental involvement; modifications to the school day or year; provisions regarding the district budget and sustainable program funding; accountability and assessment measures that exceed the requirements of state and federal law; and “any other innovations prescribed by the board of trustees.”

Region One Education Service Center April 22, 2016 Child Nutrition Program Updates

Acknowledgement Statement You understand and acknowledge that: The training you are about to receive does not cover the entire scope of the program; and that You are responsible for knowing and understanding all handbooks, manuals, alerts, notices and guidance, as well as any other forms of communication that provide further guidance, clarification or instruction on operating the program

Updates Professional Standards – Training Requirements

Professional Standards for CN Professionals

Different Positions have Different Standards School Nutrition Program Directors School Nutrition Program Managers Other school nutrition program employees

Professional Standards The USDA Professional Standards rule came in to effect July 1, Establishes minimum professional standards for school nutrition staff managing and operating the NSLP. These standards include hiring criteria for – child nutrition directors, – continuing education/training requirements for all child nutrition staff, – annual documentation of continuing education/trainings attended or provided (auditable documentation)

Total Student Enrollment Level Affects Hiring Requirements Smaller sized contracting entities—2, 499 students or less Medium sized—2,500 to 9,999 students Larger sized—10,000 students or more (see page 12 of handbook)

Types of Professional Standards Continuing Education/Training Standards that specify continuing education/training hours and topics based on employee responsibilities. Hiring Standards that specify the educational background and professional experience of the employee based on employee responsibilities

Date of Hire Determines Requirements Necessary Employees hired prior to July 1, 2015, must meet the continuing education/training professional standards requirements for their job functions. Employees hired on or after July 1, 2015, must meet the meet the continuing education/training professional standards requirements for their job function and must meet the educational background and professional experience requirements based on the number of students enrolled by the school district or charter. (see handouts)

Food & Nutrition Program Staff Carmen Ocanas-Lerma Food & Nutrition Program Director (956) Kim L. Keller FNP Specialist (NSLP, SSO) (956) Gilberto Requena FNP Specialist (CACFP, SFSP) (956) Iris S. Perez FNP Specialist (NSLP, SSO) (956) Elisa Cuevas FNP Specialist (CACFP, SFSP) (956)

This service (or product) is provided through the Texas Department of Agriculture's school nutrition education, and outreach program funded by the U. S. Department of Agriculture, Food and Nutrition Service. In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C or call toll free (866) (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) ; or (800) (Spanish). USDA is an equal opportunity provider and employer” (USDA, 2011).

Records Retention Schedule Minimum retention periods for records normally placed in personnel and pay­roll files. Incorporate the periods established by the Texas State Library and Archives Commission (TSLAC) or prescribed by federal and state law, rule, or regulation. Board policy CPC Legal Local record control schedule must meet these minimum retention periods. Information on records management requirements is available on the Texas State Library Web Site (

Upcoming Events Substitute Teacher Certification Academy May 17 th and 18 th - Workshop # Teacher Appreciation Week (May 2 – 6, 2016) Nurse’s Week (May 6 – 12, 2016) Take our Daughters & Sons to work day (June 2016) Creditable Years of Service workshop Let’s vote!!!

This workshop reveals the secrets to writing functional, low maintenance job descriptions that support administrative decisions related to hiring, pay classification, exemption status, ADA compliance, performance management, fitness to return to work, and more. Topics Covered: Creating complete and practical job descriptions Organizing and coordinating the writing or updating process Defining “level-cutters” that distinguish skills and responsibility Distinguishing exempt from nonexempt jobs Using job descriptions in performance management Identifying useful resources

Job Fairs June 7, 2016 – Region One ESC Educator Fair For RECRUITERS – workshop #51570 For Interviewers ONLY – workshop # For applicants – workshop # March 29, Texas State University - San MarcosMarch 29, Texas State University - San Marcos Attended April 5, 2016– University of Texas - San AntonioApril 5, 2016– University of Texas - San Antonio Attended April 6, 2016 – University of Texas at AustinApril 6, 2016 – University of Texas at Austin Attended April 7, University of Texas - Rio Grande Valley – Brownsville Attended April 7, University of Texas - Rio Grande Valley – Brownsville April 8, University of Texas - Rio Grande Valley – Edinburg April 8, University of Texas - Rio Grande Valley – Edinburg Attended April 12, Texas A&M University - Kingsville Attended April 12, Texas A&M University - Kingsville April 13, 2016 – Texas A&M International University – Laredo Attended April 13, Texas A&M University - Corpus Christi Attended Any district job fairs upcoming? Let us know – we’ll post on our website!

Texas Teacher of the Year Due to Region One ESC (HR office) 5 p.m. on Friday, June 8, 2016 (tentative) ENCOURAGE electronic submission Application Picture 2 district representatives (1 Elem / 1 Sec) Clarifications: 2 year commitment FT employees; can be PT teacher (minimum 4 hours/day) BUT other duties NOT administrative

Summer Legal Conference July 13, 2016July 13, 2016 TASPA Summer Conference July 14-15, 2016July 14-15, 2016 Fall Support Staff Conference September 25-26, 2016 AASPA Conference, Orlando, Florida October 11-14, 2016 TASB/TASPA HR Administrator's Academy Oct. 31-Nov 1, 2016 Legal Digest/TASPA Law Conference November 30, 2016 TASPA/TAEE Winter Conference Nov. 30-Dec. 2, 2016

Comments, Concerns, and Solutions TASB Resources Employee model contracts Employee model Handbook

Comments, Concerns, and Solutions SubHub turns 2! Back to School Trainings Substitute teachers New teacher orientations Mentor teacher training HR annual activities by month (courtesy TASB)

Human Resources Advisory Council Meeting Dates All will be held in the Starr Room from 9-12 August 26 – workshop #50992 TeXES Review Sessions are back! BTLPT Core Subjects EC-6 English Let us hear you! PSS coop ONE*APP training New service – pre-screening applications