Efficient Project Portfolio Tracking with SAP PPM and Fiori Neeraj Sahu, GyanSys Praveen Kumar, GyanSys February ‘16

 Session Overview  About GyanSys  SAP PPM for Various Business Scenarios  Tracking expenses and Budget with Fiori Apps  User friendly UI for better acceptance  Right decision with self service analytics  What’s new in PPM 6.01 Agenda

GyanSys  GyanSys Speakers  Neeraj Sahu, VP Sales and Mobility Practice Director  Praveen Kumar, PLM/PPM Solution Architect

11+ years of growth with stability 75+ Customers Globally Solution Centric Approach GyanSys Incorporated Became SAP Services Partner Set up India Delivery Center 100 Employees Globally Set up Philippines Delivery Center 250 Employees Globally Salesforce Partnership Microsoft Gold Partnership Mid-tier Global IT Systems Integrator and Application Support Provider Serving Texas: Since 2009 Customers in Texas : 15+ Who are we? Projects, Sustain, Staffing

Automotive Chemical High Tech Engineering, Construction & Operations Industrial Machinery & Components GyanSys Sample Client List

Retail Transportation & Logistics Process Industry Consumer Goods GyanSys Sample Client List Public Sector Healthcare & Lifesciences Professional Services

Our Practice Areas Analytics & Big Data SAP Microsoft Custom Development Mobility Salesforce PMO & Testing

GRC/GTSCRMSCMSRMPLMPPMBWBOBODSBPCBWAHANA SAP MDG IS FINANCIAL /FSCM HUMAN RESOURCES/ SF LOGISTICSNETWEAVER Solution Manager TDMSTAOMDG Custom Apps SMPAFARIASYCLOFIORI BusinessProcess 8 BusinessAnalytics Core ERP TechnologyMobility SAP Practices

years 75+ employees 150+ employees 225+ employees * 50 employee are in 0-5 Bracket Our Team Profile GyanSys Team Experience Mix 500+ Employees Globally, Local Offices in Texas, California US-175+, India-300+, Philippines-25+ Revenue Distribution :Projects : 35%, Support- 35%, Staffing 30% Global Location SAP-400+, Microsoft-50+, Salesforce- 25+, Mobility -25+ Technology US- Functional, PMO, Solution Architect, Business Analyst India/Philippines : Technical, Testing & Support Skills

What is SAP PPM?How are organizations using this product?Case Examples from GyanSys ImplementationsChallenges in Implementation and User AdoptionHow GyanSys has used Fiori to overcome these issuesKey Takeaways Session Overview

Project Success is Key

PPM for business scenario Commercial Projects – SAP CPM

ECC PS Project Cap/ Exp WBS PPM ITEM Creation Project Creation Auto Roles Task Demands Roles Task Demands Staffing of resources Financial Planning Plan: Based on Roles Actual: PS Financial Planning Plan: Based on Roles Actual: PS Solution Manager Integration Project Release Time booking (% complete) Auto Approval Approval by Manager Approved Time Labor (Time) Cost Capacity Planning Resource Availability View Resource Availability View Vacation (affecting availability) HR Integration Holidays derived from Location assigned to BP Vacations (affecting availability) Actual Hours % Complete Demand & Assignments Planned demand Resource Assignments Other Cost BI Report Resource based PO / PAR based Project based Bucket based Auto Resource Vacation entry GE Aviation: PPM for IT PPM Template / Master Data

Pulse: PPM for NPDI

PPM for Capital Projects

Why FIORI for PPM How to increase attractiveness of PPM for business user. Challenge: Customer has high expectation of user experience with enterprise application. Goal: Provide immediate impact by renewing frequently used PPM functionalities so that it can be used from mobile, tablet and desktop devices. Closing Process Gaps by suitable easily accessible apps. SAP Fiori 1.0 for SAP PPM

SAP FIORI

FIORI Launchpad SAP FIORI Launch pad is role based personalized, real time and contextual aggregation point for business application. It runs on multiple devices using responsive web design and is deployable on multiple platforms

SAP has invested on FIORI APPs across all industry which enables business to take advantage of amazing user experience right away. FIORI framework is very flexible to enhance the app to fully match user expectation. For those frequently used process for which there is no SAP delivered app available; A Custom Fiori like app can be created to fill the process gap and provide delightful user experience. Further slide has two examples of above mentioned scenarios:  SAP Delivered Time booking and approval app with minor enhancement.  Custom developed Project estimation app to fill process gap. SAP Delivered & Custom FIORI App

Time Recording App Time booking app is used by 900+ user in AVAYA IT team to submit there time. This is SAP delivered app with minor enhancement to match the specific requirement.

Time recording App Charge code search has been enhanced to provide additional search criteria. Additional field added on app provide relevant information. Work list enhanced to suggest charge code used in past.

Time Approval App Time approval app is used in standard form without any enhancement.

One application to keep track of VROM, HLE and LOE across IT Portfolio. Estimate should be integrated with PPM Project for reporting and analysis. Should be scalable for items relevant for estimation getting added or removed. Application should be easily accessible on any Device. Changes on estimate should be traced for auditing purpose. Projects Estimation App

Meeting User Avaya IT Portfolio Capacity, Resource Planning and Execution M&A Integration Landscape Consolidation into SAP Analytics IT Infra Projects Keep Lights on How many projects can IT commit to Business? Not available Out of the box PPM 6.0 implemented GyanSys Planning for IT Skills integration for IT staff Avaya is a recognized innovator and leading global provider of solutions for customer and team engagement. The company provides technologies for unified communications and collaboration, contact center and customer experience management, and networking, along with related services to large enterprises, midmarket companies, small businesses and government organizations around the world. ROM LOE HLE

Application Architecture SAP PPM 6.0 SAP ECC 6 Finance Mini HR SAP PS Project Information-SAP PS Finance Information- SAP FI FIORI Launch Pad SAP UI 5 SAP Odata

NetWeaver Gateway on premise deployment option Option 1: Central hub deployment (Avaya) SAP Business Suite FIORI Integration add-ons SAP NW gateway IW_BEP SAP NW Gateway Server FIORI UI add-ons SAP UI 5 Option 2: Embedded deployment SAP Business Suite FIORI Integration add-ons SAP NW gateway IW_BEP SAP NW Gateway Server FIORI UI add-ons SAP UI 5

SAP FIORI on cloud option(SaaS)

App launch screen This is launching screen of the app show total number of project in VROM, HLE and LOE state. On next level it shows number of project having estimation completed, In progress and not started by color red, yellow and green. *Application Designed from Scratch by GyanSys using SAP UI 5, ABAP, Odata, and SAP back end. Lead time 6 weeks

Portfolio Status : Dashboard This screen has list of project in selected stage and status with PTR number, Project name, Description and Total estimated effort.

Key features of dashboard Easy selection of project in VROM, HLE and LOE stage with single click. Free text search of PTR and dashboard refresh Filter of project by color with single click. Project has been distributed in category of estimate not started, estimate partially done and estimate completed.

Project Estimation

Key features of Project estimate App Application for estimate can be added or removed without any program change.Estimation for an application will be restricted to responsible person and can be controlled.Changes can be traced on the app for auditing purpose. Application relevant for estimation in a project can be decided by Project Admin and only those application will be enable for estimate. App is build on PPM Application so estimate data can be use with Project for reporting and analysis purpose. If required these estimate can be plugged with Capacity Planning of Project.VROM, HLE and LOE are side by side on same screen for reference.

What Lies Ahead…..

 SAP PPM: One Portfolio and Project Management solution serving several business scenarios  Integrated into SAP Business Suite; ERP, PLM, Financial, Resource and Budget management  Use Fiori to drive improved user experience and closing process gaps  Incorporate useful customizations on SAP provided Fiori Apps for serving user needs  SAP Fiori Apps simplify the access to project information for business users  Improved User perception and adoption Key Takeaways

GyanSys Inc. Neeraj Sahu Praveen Kumar Questions? Thank You!