1: Jaime Introductions

Emergency Response Geographic Information System (GIS) Specialist Training Brought to you by The ER GIS Subcommittee and The Flood Academy October 11, 2012

Introductions/COFFEE! Name Organization (in DWR, ICT, or FOC) Your favorite Geographic inspired super hero Model Builder or Python Scripting? Or both?? Favorite Vertical Datum Two people you’d be stranded with at Northern District.

Housekeeping Bathroom No talking in the halls Fire Alarm, exit Ask question as we go along This is your training

GOAL FOR TODAY Understand the GIS role in the SEMS structure during an emergency Products that will be expected (24 hr clock) Tools that are available How to use those tools

2: Jane What to expect when reporting to Incident Command

When the levee breaks…

Agency Roles & Responsibilities

DWR’s Role: Emergencies Emergencies are declared by local, county (OA) or the State (Governor), not DWR or NWS DWR and NWS do not order evacuations The FOC provides public warnings & technical assessments for emergency managers, law enforcement and government agencies The FOC provides public information to the media and citizens

DWR Emergency Response Priorities Protect life, property, and infrastructure Protect water quality and water supply Protect the environment

For rain, mud, cold, darkness For rain, mud, cold, darkness Food & water Food & water (for at least the first 24 hours) Work supplies Work supplies Ask if you should bring laptop, data, printer Ask if you should bring laptop, data, printer Pre-printed paper maps of AOI Pre-printed paper maps of AOI Basic office supplies Basic office supplies Open mind and helpful attitude Open mind and helpful attitude

What to expect when reporting to Incident Command

Standardized Emergency Management System (SEMS) A framework for coordinating emergency response in California Utilizes the Incident Command System originally developed by fire agencies for managing wildfire response

SEMS Organization MANAGEMENT OPERATIONS PLANNING / INTELLIGENCE LOGISTICS FINANCE / ADMINISTRATION

Planning / Intelligence Functions Collect/analyze information Develop situation reports Action Planning Advance Planning Technical Specialists Demobilization

“It’s one thing to say make me a map! It’s a lot different to stick a gun to your head and say make me a map!”

3: Jon Operating in the field and six legged lamb

Flood Alerts and Activation Flood Alert is declared by the Flood Operations Branch Chief due to: Forecasts of sustained storm patterns and resulting flood potentials Need for coordinated field operations Technical assistance requests from local agencies Activation of local / regional emergency operations centers A Flood Alert is what “activates” the FOC under SEMS up to 24 hour operation

Flood Alerts and Activation Flood Mobilization is declared by the Flood Operations Branch Chief when the FOC needs additional: Personnel Equipment Material Financial resources

EMERGENCY RESPONSIBILITY You are on an “on call” list Know your ICT Director and team members Know the area of responsibility your ICT will cover, i.e. South San Joaquin, N Sac

INCIDENT COMMAND Report to the Plans Chief or ICT Director Prepare your work area Are you in a trailer or truck Set up laptop, printer IT Support ICT member or FOC Time sheet, ICT forms (page 26)

INCIDENT COMMAND GIS WORKSTATION No connectivity for hrs Laptop or stand alone GIS license External drive or thumb drive “To go” box with food, clothes “To go” box with office supplies

4: Jaime ER GIS Specialist Standard Operating Procedures (SOGs)

SOGs Chapters Chapters 1 Minimum Expectations 1 Minimum Expectations 2 File Names and Directory Structure 2 File Names and Directory Structure 3 Documentation and Metadata 3 Documentation and Metadata 4 Minimum Essential Datasets 4 Minimum Essential Datasets 5 Map Symbology 5 Map Symbology 6 Map Products 6 Map Products 7 Data Archiving and Sharing 7 Data Archiving and Sharing 8 Team Transition 8 Team Transition Appendices: cool stuff like georeferenced pdfs Appendices: cool stuff like georeferenced pdfs

5: Melody No connectivity/Using the External Drive

No Connectivity 12 to 48 hours without connectivity 12 to 48 hours without connectivity Thumb drive or external drive you have developed Thumb drive or external drive you have developed Map templates Map templates Data Data External Drive – DSS External Drive – DSS

DSS EXTERNAL DRIVE ISO Data storage ISO Data storage External Drive – DSS External Drive – DSS

Communications Trailer

6: Christina Exercise 1: Play with the data

Morning Break

7: Melody General Discussion about Plans & Intel: 24-hour clocks and maps

GIS Role and Responsibility DWR Incident Command System Field Operations Guide Planning Section 24 hour clock Director or ICT Director sets clock Briefing Map, Incident Action Plan Map

GIS Role and Responsibility DWR Incident Command System Field Operations Guide Planning Section 24 hour clock – DWR 16 to 20 hour clock Maps in detailed covered later

SEMS Organization MANAGEMENT OPERATIONS PLANNING / INTELLIGENCE LOGISTICS FINANCE / ADMINISTRATION

8: Jane Standard Maps: Map Maker, Map Maker, Make me a map… and make it landscape!

Incident Action Plan Map

Briefing Map

Transportation Map

9: Christina Templates and Styles

Styles and Templates Styles 1.Load Styles 2.Change Symbols/Color Ramps Templates – a few kinds 1.Open 2.Use

Load Style 1.Tools 2.Styles 3.Style Manager

Load Style 4.Styles 5.Add…

Load Style 6.Navigate to.style file 7.Click Open

Load Style 8.Click Close

Styles and Templates Styles 1.Load Styles 2.Change Symbols/Color Ramps Templates – a few kinds 1.Open 2.Use

Changing Symbols 1.Double Click symbol you want to change 2.Click once into the section for symbols 3.Press the first letter of the desired symbol until you reach the one you’re looking for 4.Click OK

Questions?

Styles and Templates Styles 1.Load Styles 2.Change Symbols/Color Ramps Templates – a few kinds 1.Open 2.Use

Styles and Templates Styles 1.Load Styles 2.Change Symbols/Color Ramps Templates – a few kinds 1.Open 2.Use

Use

Questions?

10: Christina Incident Geodatabase + HSIN

Incident Geodatabase Jaime has created an Incident GDB Jaime has created an Incident GDB We tested it during an exercise…it was awesome We tested it during an exercise…it was awesome Let’s look at it now! Let’s look at it now!

Homeland Information Security Network Data HSIN provides data. HSIN provides data. We have a homeland security mission. We have a homeland security mission. We can have access. We can have access. There is a process. There is a process.

11: Jaime Demo and mini exercise: Levee Locator Tool

Levee Locator Tool Created by Daniel Meyersohn Created by Daniel Meyersohn Find stuff on a levee Find stuff on a levee Convert btw: Convert btw: Lat/Long Lat/Long Levee Mile Levee Mile Levee Station Levee Station River Mile River Mile Desktop\GIS Class Data \Tools Desktop\GIS Class Data \Tools Levee-Stream Locator Tool v4.00 Levee-Stream Locator Tool v4.00

Here are some Pretend levee distresses The boil is at NA0009, Levee Unit 1, LM 3.0 to 3.5 The boil is at NA0009, Levee Unit 1, LM 3.0 to 3.5 There is major sloughing on Merrit Island, STA There is major sloughing on Merrit Island, STA I’ve got seepage at , (what LMA is this?) I’ve got seepage at , (what LMA is this?) Erosion on San Joaquin River, River Mile what LMA is this? What levee Unit? Erosion on San Joaquin River, River Mile what LMA is this? What levee Unit? If you’re bored, display these issues on a map If you’re bored, display these issues on a map

12: Jaime Backward compatibility

Backwards Compatibility Why? So 9.3 users can play too. I’m assuming yall on v10 What version do you use? Shapefiles: do nothing Shapefiles: do nothing Geodatabases: convert to 9.3 Geodatabases: convert to 9.3 Maps: Save as a Copy (9.3 mxd) Maps: Save as a Copy (9.3 mxd)

9.3 compatible geodatabases 1. Create empty v9.3 file gdb 1. Create empty v9.3 file gdb

9.3 compatible geodatabase (cont.) 2. Copy contents to of v10 gdb to v9 gdb 2. Copy contents to of v10 gdb to v9 gdb

Alternative (to preserve unused domains) 1. Create empty v9.3 file gdb 1. Create empty v9.3 file gdb 2. Export v10 fgdb to xml workspace 2. Export v10 fgdb to xml workspace 3. Import xml workspace into v9.3 file gdb 3. Import xml workspace into v9.3 file gdb

13: Jaime Demo and mini exercise: ftp

FOC FTP Open FileZilla Open FileZilla Host: ftp.water.ca.gov Host: ftp.water.ca.govftp.water.ca.gov Username: ersuser Username: ersuser Password: ers$dude Password: ers$dude Click on “Quickconnect” Click on “Quickconnect” Move stuff! Move stuff!

14: Jon We’re not making frickken road maps!: other map resources

Lunch

PM Session/Welcome Back

15: Jon Exercise 2: GPS data

Three Ways To Express Latitude / Longitude on a Garmin

Three Ways To Express Latitude / Longitude (for the Same Location) hddd° mm’ ss.s” Degrees-Minutes-Seconds (Decimal Seconds) N 43° 40’ 55.8”, W 116° 17’ 14.1” hddd° mm.mmm’ Degrees-Minutes (Decimal Minutes) N 43° ’, W 116° ’ hddd.ddddd° Degrees (Decimal Degrees) N °, W °

Lat/Long Format Conversion hddd 0 mm’ ss.s”: N ’ 55.8” X W ’ 14.1” (55.8” / 60 =.93’) Do the Math! hddd 0 mm.mmm’: N ’ X W ’ (40.93’ / 60 = ) hddd.ddddd 0 : N X W

Example: Error in Latitude 35° 24´ 45˝ N 35° ’ N 1/3 of a mile

Universal Transverse Mercator (UTM) Projection measured in meters measured in meters located in zones (1 - 60) located in zones (1 - 60) include northing and easting include northing and easting are positive are positive Coordinates Zone Easting Northing Latitude Band

160 UTM Grid Overlay 60 Zones, and 20 Latitude Bands 21 G M W X 80º S 84º N D C E F H J K L N P Q R S T U V Latitude Bands 21 T T Zones Equator

UTM Zones in the Lower UTM Zones

UTM Location Format on a Garmin

Datums WGS 84 NAD 83 NAD 27 Garmin - >100 Map Datums We Use – 3 Datums 1 meter 10 – 120+ meters

Example: Datum Shift in Arizona NAD83 N o, W o NAD meters

Coordinate System/Projection? Datum? Coordinate System/Projection? Datum?

16: Melody Exercise 3: Directory Structure

GIS Incident Data Prepare the workstation for someone to come behind you and use the same station Use the ICT GIS Guidelines for setting up the incident folders Chapter 2 Store folders on C drive – Active Incident Folder Year_Incident Name Folder: base_data dem, logos, raster Folder: incident_data folder with dates Folder: products pdfs, tiff Folder: projects folder by date mxd

GIS Incident Data

Prepare the workstation for someone to come behind you and use the same station Example from Cottonwood Incident Master map document: 2005_cottonwood_iap_land.mxd Map document backup file: _2120_iap_11x17_land.mxd Master incident geospatial data file: _2230_cottonwood_inundation.mdb Map Product file

17: Jane Exercise 4: Spatially Referenced pdf Maps

18: Jon Exercise 5: Incident Action Plan Map

IAP Map Exercise Goal: Produce an IAP Map Handout Chapter 6 Review basic data, elements North arrow Incident Name Legend Title Date, time and author or ICT# Hook up external drive Produce Map for ICT

Break

19: Christina Exercise 6: Briefing Map

Briefing Map Exercise Goal: Produce a Briefing Map Handout Chapter 6 Review basic data, elements North arrow Incident Name Legend Title Date, time and author or ICT# Hook up external drive Produce Map for ICT

The End Good afternoon, good afternoon! Parting is such sweet sorrow! Questions? Fox & Goose?

Back Pocket Slides  

GIS Toolbox External drive Map books Handouts DWR Incident Command System (2005) GIS Standard Operating Procedures on Incident

Did We Meet Our Goals? Understand the GIS role in the SEMS structure during an emergency Products that will be expected (24 hr clock) Tools that are available How to use those tools

Future GIS Plans Where do we go from here We need your input and suggestions Training plans Geodatabase

Tools California Levee And Stream Information System (CLASIS) viewer FloodER Floodplain Managements viewer: Cal Atlas, DWR Image Server, Jane, Joel, Harry Northern Region, GIS Portal GIS Standard Operating Procedures on Incidents (PMS 936- NFES 2809) Directory of Flood Officials DWR Oct 2010

Flood Center (916) Recorded Conditions and Forecasts (800) Public CDEC access - Agency access - Call (916) to Apply Web Cast Weather/Hydrology Briefings Directory of Flood Officials and Emergency Phone Cards: Wendy Stewart (916) or State-Federal Joint Flood Operations Center

Tools Confronting Catastrophe: A GIS Handbook, Esri Press FloodSafe GIS Standards (Nov 2009) Flood Emergency Operations Manual State-Federal Operations Manual February 2002 Common Operating Picture (Public and Intranet) CDEC

Weather and Operations Briefings Seasonal weather briefings during stormy weather Operational briefings added during FOC activation Reservoir operations conference calls Joint media conferences and briefings FOC facilitates coordinated operations

River Stages Defined Typical Non-Leveed Stream Typical Leveed Stream

Common Acronyms ArcGIS, ArcMap 10 sp 3 Emergency Response (ER) Emergency Services (ES) Geographic Information System (GIS) Incident Command Team (ICT) National Incident Management System (NIMS) Standard Emergency Management System (SEMS)

Future? GIS Desk Reference Build library – Templates in 10 GIS Training Adopt standards for Flood Emergencies Questions to answer Do a survey to find out who has GIS skills and at what level?

Transportation Map Exercise Goal: Produce a Transportation Map Handout Chapter 6 Review basic data, elements North arrow Incident Name Legend Title Date, time and author or ICT# Hook up external drive Use stand alone GIS License Produce Map for ICT