Parish Development Team Meeting held on 21 April 2010 St Mary’s Catholic Church Monmouth

Members of Parish Development Team Welcome to our final meeting

Agenda ProjectSD FinancesAGB CommunicationsNJ / RD Future ArrangementsAll ConclusionSD / NJ

Mission To make our historic parish property and premises fit for purpose by –Maintaining and redecorating the church –Renovating the presbytery as a suitable residence for our parish priest to serve a growing area –Providing adequate communal facilities To strengthen our parish community as we develop its physical base

Project Review 1. Status 2.Cost 3.Outstanding Issues

Project The Parish Development Project was completed: Safely :Zero injuries On Time :Year end 2009 On Cost :Within budget of £240,000

Project We also showed due regard for our heritage and environment: Worked throughout with the guidance of the Historic Churches Committee Had continuous archaeological oversight Addressed green issues and duty of care

Direct Project Costs Pre-Contract Estimate£239,105 Final Cost£237,493 Saving£ 1,612

Retention Church –£1,300 to be retained till August 2010 Presbytery & Parish Rooms –£4,708 to be retained till December 2010 Responsibility –Tim Pitt-Lewis & Mike Bamber

Other Costs outside the scope of the project To cover additional expenditure on carpets, curtains, soft furnishings, vacuum system, light fitments, furniture, removals & other miscellaneous items / services £8,965 actual

Recommendations 1 Fire & Emergency Fire Risk Assessment – legal requirement Smoke Detectors - regular Fire Extinguishers – regular Emergency Lighting - Monthly Security Alarm – as per insurance Evacuation Procedure – practice

Recommendations 2 Maintenance Boiler Service - Annual Roof - Annual Gullies - Occasional Man Hole - Occasional Electrical System - Quinquennial Review Vacuum Installation – as suggested

Recommendations 3 Care & Hygiene Kitchen Baby Changing Unit – regular check Platform Lift – 6 months service

Recommendations 4 Operations Parish Room Use & Booking System Signs and Advice Cleaning Toilets Heating Materials Ordering

Financial Report Aidan Browne, Treasurer Year 2009 / 2010 actual -as at end March 2010 Year 2010 / 2011 budget -till end March 2011 Loans -Previous & New

Pledges & Collections £ 2008 / 09 Year Actual 2009 / 10 Year Actual Pledges32,08029,213 Collections3,0402,707

Internal Fund Raising 2009 / 2010 Year Actual Smarties256 Cakes412 Ceilidh1,435 Pilgrimage382 Music Concert125 Strawberry Fair300 Skittles355 History500 Raffle647 Total4,412

External Fund Raising 2009 / 2010 Year Actual Our Lady of Ransom £3,000 Laspen Trust £250 Pantyfedwen Trust £4,000 Jeanne Bisgood Trust£5,000 Nat West Bank £100 Yorkshire Building Society £50 Monmouth Charity£1,500 Dignity £67 Judge James Ross Trust£1,500 Monmouth Town Council £750 Maurice & Hilda Laing CT£3,000 Total £19,217

Legacies 2009 / 2010 Year Actual Heather Hoddinott£5,000 Barbara Geddes£1,200 Irena Materklas£2,000 Max Bragazzi £25 Total £8,225

Tax Rebates Parish£5,890 Development Fund£9,738 Total £15,628

Development Funds £ 2008 / 09 Year Actual 2009 / 10 Year Actual 2009 / 10 Year Forecast Monthly / Weekly19,01622,43323,000 Annual13,0746,6807,000 Collections3,0402,7072,700 Internal Fund Raising6,9444,4124,500 External Fund Raising7,00019,21715,400 Legacies6,5258,2258,000 Tax Rebates09,738 Total55,59973,41270,338

Development Funds £ 2008 / 09 Year Actual 2009 / 10 Year Actual 2010 / 11 Year Budget Monthly / Weekly19,01622,43323,000 Annual13,0746,6800 Collections3,0402,7072,400 Internal Fund Raising6,9444,4122,500 External Fund Raising7,00019,2171,000 Legacies6,5258,2250 Tax Rebates09,73812,000 Total55,59973,41240,900

Previous Parish Loan DateRepayment £Loan £ March ,900 17,300 March ,600 7,400 Sept 20095,200 2,750 Dec 20092,450 March 20100

New Loan £ March 2009 Sept 2009 Dec 2009 March 2010 Loan 1,598121,528240,000 Repayment 55,599104,267115,109129,011 Balance 54,001 Credit 17,261110,989

New Loan Plan Assuming : Outstanding loan of £110,000 4% interest per year Then : Minimum payment over 10 years : £14,000 Current capability of £40,000 per year

Residual Financial Issues Already agreed to handover the future funding challenge to the Finance Committee Final advice to our Parish Priest on future provisions lies with the Finance Committee Michael Hoddinott will conduct a review of the Development Funds for 2009 / 2010

External Communications Articles appeared in: The Catholic People –February 2010 edition 158 The Monmouthshire Beacon –10 March 2010 Articles sent to: –The Universe –Catholic Herald

Parish Publicity Visit of Archbishop Peter Smith to bless the Parish Rooms on 11 February 2010 Occasional highlights in the Newsletter Final bulletin at the end of April 2010

Outstanding Issues Retention PaymentsTim Pitt-Lewis Future FundingFinance Committee Spring CleanDavid Sweeting Final BulletinSean Dunne RecommendationsFr Nicholas James

Final Report of the PDT Fr Nicholas James, We are pleased to report Mission Accomplished!

Our Great Thanks to Mr John Reddy Phil King, Tony Hurley & Mike Bamber Archbishop Peter Smith Historic Churches Committee Tim Pitt-Lewis The Building & Painting Contractors Patricia Munday & Michael Hoddinott Anne & David May Social & Fund Raising Committee People of the Parish

PDT Having Completed our mission Prepared a budget for 2010 / 11 Made provision for handover, and Reported to the parish at the end of April then....

PDT …. and only then by common consent the PDT will stand down as a team at the end of April 2010 Nunc dimittis servos tuos, domine

Last Word A M E N