ACADEMIC ADVISING & RETENTION STRATEGIES Presented by: Dr. Viridiana Diaz, CAMP Director, CSU Sacramento Ms. Ofelia Gamez, CAMP Director, CSU, Fresno HEP/CAMP New Director’s Training September 11-12, 2013 at U.S. Department of Education Washington D.C.

o Review the Grant o Staff Expectations o Student Expectations o CAMP Academic Expectations o CAMP Classes / CAMP Workshops o Advising Meetings / Mentor Meetings o CAMP Activities (required/mandatory) o Campus Involvement (students & staff) o Other ACADEMIC PLAN & RETENTION STRATEGIES SET CLEARLY DEFINED EXPECTATIO NS

STAFF: o Training o CAMP Staff Retreat(s) o CAMP Staff Meetings o On campus involvement (committees, monthly advising network meetings, etc.) o Etc. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) SET CLEARLY DEFINED EXPECTATIO NS (cont.)

STUDENTS: o Orientations o CAMP Contract o CAMP Classes / Monthly Workshops o Advising Meetings / Mentor Meetings o CAMP Involvement (ie. Activities) o Campus and Community Engagement o Other ACADEMIC PLAN & RETENTION STRATEGIES (cont.) SET CLEARLY DEFINED EXPECTATIO NS (cont.)

STUDENT CONTRAC T page 1 of 2 ACADEMIC PLAN & RETENTION STRATEGIES (cont.)

ACADEMIC PLAN & RETENTION STRATEGIES (cont.) STUDENT CONTRAC T page 2 of 2

ACADEMIC PLAN & RETENTION STRATEGIES (cont.) ACADEMIC PLAN Academic Process Flowchart ALL CAMP STUDENTS: Attend a mandatory orientation where Academic Advising and preparation begins. Register in CAMP Classes (Fall & Spring).

Meet w/Peer Advisor Twice a Month Student Meeting Log assures students are provided same information by PA at each meeting. ACADEMIC PLAN & RETENTION STRATEGIES (cont.)

Meet w/Peer Advisor Twice a Month Student Meeting Log sample. ACADEMIC PLAN & RETENTION STRATEGIES (cont.)

Meet w/Peer Advisor Twice a Month Student Meeting Log At-a-Glance ACADEMIC PLAN & RETENTION STRATEGIES (cont.)

CAMP Class Syllabus (Fall & Spring classes) ACADEMIC PLAN & RETENTION STRATEGIES (cont.)

ACADEMIC PLAN & RETENTION STRATEGIES (CONT.) CAMP Class Syllabus Fall CAMP Class is a GE class and helps to completes CAMP activities. Spring CAMP Class is an elective course.

o CAMP Students are required to participate in one cultural enrichment activity and one student organized event per semester. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) CAMP Required Activities (social, cultural, leadership, etc.)

Documenting Recruitment, Academics and Program Services for your Program Goals and APR is extremely important. ACADEMIC PLAN & RETENTION STRATEGIES (cont.)

RETENTION STRATEGIES for CONTINUING STUDENTS CAMP at Sacramento State

CAMP FOLLOW-UP ADVISOR JOB DESCRIPTION

FOLLOW-UP ADVISOR DUTIES AND RESPONSIBILITIES: This position reports directly to and receives general supervision from the Director and coordinates closely with the Retention Counselor. The position counsels and advises all CAMP students but focuses primarily on continuing students regarding University processes and procedures, career opportunities, financial aid and other personal and academic issues related to university life. The specific duties and responsibilities are as follows: o Provides follow-up services to all students focusing primarily on continuing CAMP students. o Provides individual counseling and advising to current and continuing students regarding university policies, registration, withdrawal, graduation, financial aid, general education, housing, testing, tutorial, health services, and other issues typical to university life.

o Participates in the planning and implementation of special activities for students and their families. This includes, but is not limited to: CAMP Open House, Housing Summer Workshops, Orientation, Recognition Banquet, Career Alumni Day, CAMP Grad Association events, CAMPOS events, field trips, socials and outreach/recruitment presentations. o Collects and compiles information on statistics regarding the numbers of students counseled, number of continuing students registered each semester and number of students on academic probation and disqualified. Utilizes collected data to prepare semester/year-end report and provide regular progress reports at staff meetings. FOLLOW-UP ADVISOR (cont.)

o Follows-up and proactively contacts continuing students whose GPA drops below a 2.1, are on academic probation and/or at risk of disqualification and assists in establishing on individual academic plan of action. o Serves as a liaison between CAMP, the CAMP Grad Association and other organizations on campus that promote the retention of continuing students. o Implements and monitors the CAMP Mentoring Program where first year students assist new and incoming students with college navigation. FOLLOW-UP ADVISOR (cont.)

o Coordinates the recognition of students in good standing, Dean’s list and graduates at the End of the Year Banquet and yearly newsletter. o Maintains an ongoing relationship with all students by sending birthday cards and recognizing significant achievements. FOLLOW-UP ADVISOR (cont.)

AP FOLLOW-UP PROCESS Contact student on AP Fill out Academic Probation Academic Agreement form Set up “Plan of Action” with student Meet regularly with AP student to guarantee successful academic outcome Create referral to programs/services that student will benefit from Assist student in setting up different plans of action regardless of academic outcome

FOLLOW-UP ADVISOR ACADEMIC YEARLY CALANDER

THE CAMP AP FLOW CHART

THE CAMP AP FLOW CHART (cont.)

THE CAMP AP CONTACT LOG

THE CAMP AP PROBATION AGREEMENT

THE CAMP AP PLAN

THE CAMP AP INTERVENTION PLAN

THE CAMP AP INTERVENTION PLAN (cont.)

THE CAMP SCHOLARS INTERNSHIP PROGRAM

THE CAMP SCHOLARS INTERNSHIP PROGRAM Mission: o To train the next generation of migrant student leaders through professional development and relationship building.

Benefits: o Hands-on experience o Resume build up o Networking o Leadership qualities o Scholarship benefits THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.)

Placements: o State Capitol, U.S. Senator’s Office o U.S. Congressman’s Office o The Mexican Consulate o Hispanic Chamber of Commerce o Hispanic Association of Colleges o and Universities (HACU) o Non-profit organizations in the o Sacramento area. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.)

Who are the Scholars? o High level of motivation, maturity and commitment o Second-year and beyond o 2.5 grade point average o From all academic disciplines THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.)

How are Scholars Selected? o Complete application o Group interview evaluation o Class schedule o English & math remediation o Available placements THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.)

The Role of the Scholar: o hours a week o Entire academic year o Not expected to work during recess time o Attend orientation and monthly leadership trainings o Behave professionally and responsibly at all times THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.)

Orientation: o Clarifies expectations of program o Outlines responsibilities o Finalize resume, cover letter and interviewing techniques o Comprehensive training on professionalism in the workplace THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.)

The Academic Component: o One-unit monthly leadership seminar o Time for open discussion, inquiry and discovery o Explore concepts of leadership and public policy within the context of a changing contemporary multicultural and multi-ethnic society. o Assignments and final project THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.)

The Role of the Office: o Provide a positive work environment and any necessary training o Provide them with challenging assignments o Provide the student with support and feedback on a regular basis o Complete an evaluation form at the end of each academic semester. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.)

Placement Selection: Three Stages 1) Participants select their top 3 placements of interest and schedule interviews. 2) During the second stage and immediately following the interviews, both, the participants and placements rank each other’s compatibility. 3) The CAMP Scholar Coordinator reviews the ranking and recommends the best possible fit. Additional interviews may be necessary if a match is not accomplished during the first set of interviews. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.)

August 20-21, 2012 (Orientation) August 22-23, 2012 (Complete Service Learning Orientation) September 10-14, 2012 (Interviews) September 17, 2012 (Rank Offices) September 19 (Notification) September (Internship Begins (approximately) September 28, 2012 (Seminar) October 26, 2012 (Seminar) November 30, 2012 (Seminar) November 30, 2012 (First Semester Performance Evaluation Form due) December 7, 2012 (end of Fall academic semester) December 7, 2012 – January 25, 2012 (Winter recess) February 4, 2012 (Spring semester/internship begins) February 22, 2012 (Seminar) March 25-31, 2012 (Spring recess/1 week) March 29, 2012 (Seminar) April 12, 2012 (Second Semester Performance Evaluation due) May 5, 2012 (end of Spring academic semester and internship) May 10, 2012 (Final Seminar) CALENDAR

It is the goal of the CAMP Scholar Internship Program to equally benefit the student and the office where they are placed. Scholars receive training and exposure to a professional environment and the office acquires a motivated and enthusiastic student eager to learn and become an integral part of the staff. Participating in the Program is a great way to support future migrant leaders. For more information, please contact: Dr. Viridiana Diaz at at or call (916) CONCLUSION

Have fun Participate Get involved Learn as much as possible Establish contacts eature=related IT’S NOT JUST AN INTERNSHIP!

THE CAMP SCHOLAR INTERNSHIP PROGRAM ORIENTATION AGENDA

THE CAMP SCHOLAR INTERNSHIP PROGRAM QUESTIONS FOR PANELISTS

THE CAMP SCHOLARS INTERNATIONAL RELATIONS AGENDA

THE CAMP SCHOLARS INTERNATIONAL RELATIONS ASSIGNMENT

THE CAMP SCHOLAR INTERNSHIP PROGRAM CONTRACT

THE CAMP SCHOLAR INTERNSHIP PROGRAM EVALUATION FORM

THE CAMP SCHOLAR INTERNSHIP PROGRAM EVALUATION FORM (CONT.)

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