Department of Child Support Services “Managing Your Grant” Presenter: Tammi Tilford Kern County Department of Child Support Services ttilford@co.kern.ca.us

“Managing Your Grant” Award Letter Grant Number Funding Time Period Reporting Requirements Federal Monitoring Project Specialist Grant Management Specialist

“Managing Your Grant” You’ve got the money, now what? A review….

“Managing Your Grant” What is your plan to manage your new grant? Are contracts required?

“Managing Your Grant” Implementation Objective Financial Evaluation Partners Staffing Outreach Measurement Deliverables Reporting

“Managing Your Grant” Review Project Objective What is your hypothesis? How will you seek to achieve your objective? What is the anticipated outcome?

“Managing Your Grant” Financial Financial Responsibility What do you need to purchase? Professional Services Equipment Furniture Marketing Materials Time Studies Tracking Financial Reporting

“Managing Your Grant” Establish a Project Timeline Events Activities Financial/Budgeting Deliverables b

“Managing Your Grant” How will you establish your Program Evaluation? University vs Private Initial Program Evaluation Mid-Term Evaluation (Optional) Final Evaluation Implementation

“Managing Your Grant” Who are your partners What is their commitment to ensuring success of the project?

“Managing Your Grant” Staffing Who will you choose to work the project? What skill sets are needed Number of staff Staff Classifications Supervisor? Selecting Staff Volunteer Select Staff

“Managing Your Grant” Getting Buy-In Staff Partners Stakeholders Special Informational Sessions Internal Outreach Campaign Partners Partner meetings Collaborative Meetings Stakeholders Outreach Community Project Presentations

“Managing Your Grant” Measuring your Success How will you track data? What are you tracking? Tracking Resources? Excel Spreadsheet Access Database Other databases

“Managing Your Grant” Reporting Processes Quarterly Progress Report Reporting Periods Major Activities and Accomplishments Problems Significant Findings & Events Disseminating Activities Activities Planned for next reporting period Annual Continuation Application Funding Extension Report

“Managing Your Grant” Is there an expected deliverable? What is it? When is it due?

“Managing Your Grant” Lessons Learned Circumstances have changed Reduced Partner Funding Reduced/changed focus Outside Influences Unions Change in Leadership Contact with Federal Monitor Extension Waiver of Grant Late start

“Managing Your Grant” Even if the results of your theory prove to be different then you originally planned, there are still lessons to be learned and there may be other successes.

“Managing Your Grant” Remember when managing a grant, you must be flexible.