What are the Government’s future spending plans and what will be its key criteria for funding capital projects ? Rod Mallinder Secretary, Association of University Directors of Estates And Director of Estate and Facilities Management, The University of Brighton

Structure of presentation Importance of university estates in attracting students Commercial issues associated with current economic climate – potential opportunities and pitfalls Impact of economic situation on Government funding for HE and what will be the key criteria for funding capital projects ? Implications for institutions in terms of the criteria to be used Opportunities for better management of space Long term implications of short term decisions

Current Economic Situation Commercial issues – potential opportunities and pitfalls Opportunities Reductions in tender costs Availability of contractors Leasehold property available on better terms Ability of some universities to bring forward local/regional regeneration where commercial interest has fallen away Potential pitfalls Number of construction and related companies gone/going bust Increased risk of dispute and ambush as some companies look to short term survival instead of long term relationships Risks arising from recovery in terms of : Inflationary pressures and companies being unable to complete at prices tendered and Scarcity of skilled labour

Impact of economic situation on Government funding for HE and what will be the key criteria for funding capital projects ? Impact Funding for ? Will there be any capital for ? Effect of a change of Government ?

Impact of economic situation on Government funding for HE and what will be the key criteria for funding capital projects Criteria Current Capital Investment Framework (CIF) lives on but modified: Greater emphasis on carbon reduction and space utilisation

Implications for institutions in terms of the modified criteria Carbon reduction Carbon plans (beware the base point) Space utilisation Misleading use of SMG tools to quantify “surplus space and potential savings” Important to understand the complex issues in relation to space management in HE

Implementation of Proposals for Improvements in Space Utilisation Implementation of Proposals for Improvements in Space Utilisation Capital Programme for Major Refurbishment New Build and/or Acquisition of Property Capital Programme for Major Refurbishment New Build and/or Acquisition of Property Disposals Programme Maintenance Investment Plan Energy Efficiency Projects Energy Efficiency Projects FINANCIAL FORECAST Identification of Options to Solve Problems Identified For example: Improve utilisation. Change of use. Refurbish/adapt. Dispose. Redevelop. New build/acquisition. Relocation. Identification of Options to Solve Problems Identified For example: Improve utilisation. Change of use. Refurbish/adapt. Dispose. Redevelop. New build/acquisition. Relocation. CORPORATE PLAN CORPORATE PLAN Academic Development Plans Update Accommodation Database Space Utilisation Analysis Valuation of Properties (incldg alt use) Valuation of Properties (incldg alt use) Condition Survey Update Estimate of Spatial Requirements Assessment of Fitness for Purpose and Identification of Problems Assessment of Fitness for Purpose and Identification of Problems Estimate of Running Costs of Properties, including Energy Costs Options analysis Affordability (capital and revenue) Affordability (capital and revenue) Articulation of Requirements Send to Funding Council Send to Funding Council ESTATE STRATEGY ESTATE STRATEGY Updating of an Estate Strategy

Corporate Plan Horizon v Estate Strategy Horizon Changes in Government/Government Policy Demographic fluctuations Changes in how teaching is delivered/learning is received Complexity of timetabling with modules offered Misleading use of information however, there are opportunities to manage space better Implications for institutions in terms of the additional modified criteria space utilisation - the challenges

Opportunities for better management of space Software tools for timetabling and resource allocation Use of space norms for space planning/space audits Better understanding of the annualised cost of space Exploration of alternative ways of working

Financial decisions in a difficult economic climate The long term implications of short -term decisions Temptation to target estate funding Importance of maintaining an environment that attracts students Another cycle of “Backlog Maintenance” ?