Office 365 What Is The Right Fit For You? Andrew Riley, MCTS, MCTIP, ITIL v3

Who am I? SharePoint Architect/Engineer with DocPoint Solutions in Fulton, MD Work with SharePoint 2003, 2007, 2010, 2013 and online

Agenda What is Office 365? Available plans Potential Cost Savings Advantages and Disadvantages of SharePoint Online Migration to SharePoint Online Other Options to SharePoint Online

What is O365? Office Pro Plus – A full version of Office Exchange Online – For hosted messaging Lync Online – For hosted communication SharePoint Online – For hosted file sharing and collaboration

Office 365 Large Suites Enterprise Suite Government Suites Education Suites

Enterprise E1 - $8.00E3 - $20.00E4 - $22.00 Business-class Active Directory integration File storage and sharing Online conferencing Enterprise social Office Online Desktop versions of: Enterprise Voice

Office 365 Enterprise Kiosk (K1) $4.00 per user a month Used where workers don’t have a desk, such as shift or retail workers. Web-based Access to sites Office web applications Need at least 1 user with an admin profile in an enterprise plan

Government E1 - $6.00E3 - $17.00 Business-class Active Directory integration File storage and sharing Online conferencing Enterprise social Office Online Desktop versions of: Advance Mobile apps access eDiscovery Center

Education A2- FreeA3A4 Business-class Active Directory integration File storage and sharing Online conferencing Enterprise social Office Online $2.50 Students $4.50 Faculty and Staff Desktop versions of: $2.50 Students $4.50 Faculty and Staff Enterprise Voice Audio Calling

Office 365 Smaller Suites Exchange Online Kiosk Plan Office 365 Home Premium 1 to 5 home users - $99 Office 365 Small Business Premium – best for organizations with 1 to 10 employees - $5.00 user/month Office 365 Midsize Business – for organizations with 11 to 250 employees - $15.00 user/month

What if I only want SharePoint in the Cloud?

SharePoint Online Plan 1- $3.00Plan 2 - $7.00 Similar features that you get with SharePoint Server Standard External Sharing Access Services No BCS Similar features that you get with SharePoint Server Enterprise External Sharing No scorecards and Dashboards

Other Standalone Services Exchange Online OneDrive for Business Lync Online Office applications Project portfolio management Yammer Business intelligence service Online diagram software Information Rights Management

Changing Plans In the same service family From a standalone plan To a difference service family, in most cases

Mixing Plans You can mix plan within the same family For example, you can have Office 365 Enterprise E1 plans, Office 365 Enterprise E3 plans, Office 365 Enterprise K1, and standalone plans, such as Project Online. Cannot mix plans from other service families Standalone plans can only be mixed with other standalone and Enterprise plans.

Will it Save me Money?

Potential Cost Savings Save on server and storage costs, server licensing, power consumption, etc. Per user licensing is comparable, typically cheaper than on premise licensing. Migration savings.

Office 365 Advantages Pros Access anywhere Fast. Turn-key configuration Always have the latest version Package of solutions (Exchange, Lync and SharePoint). In some packages it even includes your Office 2010 license No maintenance or additional IT infrastructure resources required

Office 365 Limitations Cons Anything requiring something installed on the servers cannot be integrated – Limited Customization System Ownership Limited system control for administrators Integration Challenges Change management Security Risks and Auditing limitations Licensing – SALS vs CALS DR Plans are not customizable 99.9% Uptime – 8 hours downtime per year Support Migration issues

Missing Features in Office 365 Developer Features Full Trust Solutions BCS Profile Pages Rich Client Integration Custom Site Definitions Administrative Features Content Management Business Intelligence Search

What if I already have SharePoint on premise and want to migrate to the cloud?

Things to consider before migration Content cleanup Do we have customizations deployed These will need to be identified and a remediation plan will need to be developed Information Architecture Permissions/Access How are we going to migrate the content

What are my migration options? Manual Custom Code 3 rd Party tools Hybrid

When is Office 365 right for me? Organizations with limited IT resources and budgets If your organization want to reduce risk by pushing some of there IT infrastructure into the cloud The need for an collaboration portal with geographically distributed employees or external users

When is Office 365 not right for me? Highly Customized Public Websites Integration with LOB systems Enterprise Document Imaging systems Enterprise Business Intelligence

The Hybrid Solution Maintain an on premises environment along with an Office 365 or SharePoint online environment Custom applications that cannot be migrated to the cloud Maintain more sensitive data in an on premises deployment

Why not to go with Hybrid Not turn key No global navigation Search experience effected No ability to auto deploy/synchronize

Private Cloud Hosting No hardware purchasing or maintenance needed Dedicated SharePoint Farm Quickly scale up your environment to meet your needs

Next Steps? Do your Homework Make sure you know the needs of the organization and if there is a version of Office 365 that fits those needs. Map out the needs of the organization for the future.