HOW OUR WORLDS CONNECT Student Application Information (cccApply) Institutional Research Federal, State, and Local College Reporting Presentation for cccApply 2015 Worksh0p March Betty Glyer-Culver Director Office of Institutional Research Los Rios Community College District

CCCApply Collects Student Information… STUDENT DEMOGRAPHICS  Gender  Race/Ethnicity  Age  First Generation  Income Level

CCCApply Collects Student Information… STUDENT CHARACTERISTICS  Special Student Populations (Veterans, Foster Youth, CalWORKs) note these initial data are self-reported and not “verified”  Enrollment Status  Socio-Economic Status Indicators (household size, income, TANF, Single Parent, etc.)

CCCApply Collects Student Information… STUDENT EDUCATIONAL GOALS  Major (list of majors developed by individual colleges)  Educational Goal  Athletic Interest

CCCApply Collects Student Information… STUDENT PATHWAYS  High School Last Attended  College/s Last Attended

CCCApply How is the student information used beyond the application process? STUDENT DEMOGRAPHICS  State Reporting (MIS, Scorecard, Data on Demand)  Federal Reporting (IPEDS)  Institutional Research and Reporting at the local college level

CCCApply How is the student information used beyond the application process? STUDENT CHARACTERISTICS  State Reporting (MIS, Scorecard, Data on Demand)  Federal Reporting (IPEDS)  Federal Funding Formulas (socio-economic indicators are used in Perkins funding calculations)  Institutional Research and Reporting at the local college level

CCCApply How is the student information used beyond the application process? STUDENT EDUCATIONAL GOALS  State Reporting (MIS, Scorecard, Data on Demand)  Federal Reporting (IPEDS, establishes first time student cohorts)  Institutional Research and Reporting at the local college level

CCCApply How is the student information used beyond the application process? STUDENT PATHWAYS  Financial Aid (College last attended and units completed informs local college Financial Aid Offices)  Institutional Research and Reporting at the local college level (High school last attended informs enrollment management, top feeder high schools, participation rates, outreach efforts to local high schools, etc.)

CCCApply Why do we even ask some of these questions? ATHLETIC INTEREST Title IX Compliance If a student indicates an interest in playing on a “sports team” the student will receive an additional set of questions (sport, level of interest and ability) Information is provided to Athletic Deans at each college who use the information to contact students Athletic Deans receive the information in a report and must include in Title IX Athletic Reporting

CCCApply Why do we even ask some of these questions? SOCIO-ECONOMIC INDICATORS  Income level and Size of Household Data is summarized based on federal poverty guidelines to determine income levels Used as one indicator of socio-economic status for Perkins funding  TANF, CalWORKs, Single Parent Used as one indicator of socio-economic status for Perkins funding

CCCApply LESSONS LEARNED: when a question is changed on the application In response to a Senate Bill added sexual orientation & transgender questions to application  Unintended Consequence: increase in “unknown” gender  MIS Reporting Issue: if the data element is part of the referential check process can result in all college files to be rejected if over five (5) percent

CCCApply LESSONS LEARNED: when a question is changed on the application Race and Ethnicity Changed to meet Federal OMB Guidelines  Hispanic/Latino (yes/no question first) and Multi-Race category added  No longer able to conduct longitudinal studies on race/ethnicity  For Los Rios colleges large proportions of unknown ethnicity caused issue with MIS referential check. Had to resurvey those students who had not provided race/ethnicity data

CCCApply LESSONS LEARNED: when a college transitions to CCCApply DATA VALIDITY ISSUES  First Generation: locally derived questions more reflective of first generation students; have seen a substantive decline  Program Major and Educational Goal: Must reflect local college programs ; future implications for federal and state reporting (Gainful Employment and California Student Aid Commission)  High School Last Attended: Maintained a locally developed list of top feeder high schools the transition to CCCApply has caused issues with these data

WHAT IS ON THE HORIZON? Student Application Information (cccApply) Institutional Research Federal, State, and Local College Reporting INCREASED REPORTING MANDATES: ACCOUNTABILITY  Increased public reporting, scrutiny and use of these data  Implications to student funding  Imperative data and information are accurate, valid, and reliable  IPEDS Gainful Employment Reporting (Disclosure and Enrollment)  MIS Scorecard Salary Surfer Student Aid Commission SSSP and Student Equity Reporting  Institutional Effectiveness Partnership Initiative  Common Assessment and other statewide initiatives

OUR STUDENTS…THEIR PATHWAY WHY THESE CONVERSATIONS ARE SO IMPORTANT

THANKYOU! Contact Information: Betty Glyer-Culver Director of Institutional Research Los Rios Community College District