CAP Communications Equipment Management – Squadron Level CAP Communications Equipment Management Developed by: Capt Karl Falken SWR-TX Note: This presentation does NOT contain any For Official Use Only (FOUO) information.

2 CAPR PROPERTY MANAGEMENT AND ACCOUNTABILITY 1-6.k. Group and unit communications and supply officers will assist commanders in ensuring proper accountability of CAP property within their unit. They are to maintain regular and frequent contact with the wing in order to coordinate their property management efforts and stay abreast of national and wing commander property management policies. They will: (1) Record and manage the receipt, issue, storage and proper disposal of property. (2) Train and evaluate subordinate units’ property management functions where appropriate. (3) Document in ORMS, efforts to reclaim CAP property from deactivated units and inactive/departing members. (4) Complete all property reporting requirements. (5) Transfer or turn-in property not required to support the wing’s mission to prevent accumulation of excessive quantities of property. Keep a written log of all issues and returns of communication equipment. When transferring equipment to a squadron member, update the status in ORMS on eServices. This applies even to temporary issues for one-time squadron activities such as training, field exercises (FTXs), Search And Rescue eXercises (SAREXs) and etc. Be especially careful when issuing equipment to members of other squadron and wings. Be sure to get complete contact infor mation from non-squadron members before issuing radio equipment and be sure to collect it before they leave the activity. Immediate report any lost or damaged equipment. PROPERTY MANAGEMENT AND ACCOUNTABILITY

3 Applicable Forms Applicable CAP Forms (CAPFs). a. CAPF 37, Temporary Issue Receipt. Used for temporarily issuing property to individuals. It is intended to serve as a short-term record of issuance to be held until the transaction can be posted in ORMS. Property issuance should be entered into ORMS within 7 days. Short-term issuance of property that lasts less than 7 days does not need to be entered into ORMS. Use CAPF 37 (In ORMS) when issuing equipment for more than one (1) week. Shorter term equipment issues and receipts may be recorded informally in a notebook. A form has been created for squadron use and posted on the squadron website ( on the Communications page. Use this because it provides fields for all the necessary information.

4 What is ORMS? CAPR The CAP property control program consists of five functions: transfer, assignment, issuance, inventory and retirement. ORMS is the primary tool for management of all CAP property and must be kept current to permit rapid location of property and to ensure its accountability. ORMS shall be used to account for property throughout its entire life cycle, from acquisition to disposal and retirement. a. The CAP Operational Resource Management System (ORMS) is the national on-line property database management application used to control all CAP non-expendable property regardless of source. The data contained in ORMS is considered the official property inventory record of CAP. All CAP members will access ORMS to accept issued property. Commanders, logistics officers, supply officers and communications officers automatically receive permissions to access and utilize ORMS when their duty positions are formalized in the CAP membership database.

5 Short Term Comm Equipment Log This is not a standard CAP Form. Download it from the squadron website on the Communications page.

6 Who Can Receive CAP Comm Equipment? CAPR Operation of CAP Radio Equipment by Non-members. a. The NTIA manual states that "the station should be operated by an employee... or by a person who operates under the control of the department or agency on a contractual or cooperative agreement and who is under the supervision of the department or agency sufficient to ensure that agency instructions and limits are met." (NTIA paragraph c). It is CAP’s policy that non-members may operate CAP radios for CAP business, provided they are directly supervised by a qualified CAP member, except as in paragraphs b and c, below. b. For the purposes of liaison communications, representatives of Federal, state and local agencies may occasionally operate CAP equipment without direct supervision. This would normally only occur under situations where a memorandum of understanding (MOU) or other formal relationship exists with that agency and where it is necessary in a contingency situation. c. Representatives of certain Federal agencies may occasionally use CAP’s repeater system for their own missions, normally using encrypted P-25 transmissions. This use is authorized at the National level by CAP NHQ, who will attempt to notify appropriate CAP personnel when this occurs. CAP communications managers detecting the use of the repeater system by outside agencies should report this immediately and directly to NHQ/DOK or the National Operations Center (NOC) before taking other action.

7 Why Is This Important 1.CAP Communications equipment is used for training. If the equipment is unserviceable or missing, proper training cannot be conducted. 2.CAP Communications equipment is used for real missions. If the equipment is unserviceable or missing, mission tasks cannot be conducted, and this may result in losses of time, effort, property and even life! 3.CAP Communications equipment costs money. It is funded by Federal taxes, and those to whom it is issued are liable for reimbursing the CAP for lost or damaged equipment. Depending on the equipment and the responsible person’s budget, this can be quite significant! 4.A squadron that is not responsible with Communications equipment may lose that equipment to another, more responsible squadron. This can preclude further training and mission readiness.

8 Questions?