European Computer Driving Licence Module 3 – Word Processing Chapter Headers, Footers and Graphics

Inserting a header or footer ZOpen the View menu and select Header and Footer ZThe Header and Footer toolbar appears: ZThe cursor will be positioned in the header area ZTo move to the Footer area, click on the Switch between Header and Footer button Z You can type in text Z You can insert fields, Click on Insert Autotext to see some of the options, To insert a page number click on the page number icon Z You can line up text using the default tabs or set your own Z Click on Close to go back to your document Insert file location etc Insert page number Insert DateSwitch between Header and Footer

Inserting a page break/Using Zoom ZTo create a new page open the Insert menu and select Break ZFrom the dialogue box that appears ensure Page Break is selected, click OK Z Click the down arrow beside Zoom Z Selecting a smaller number will display more of the page on screen Z Selecting a larger number will make the text display much larger

Changing the page display ZOpen the View menu and select Normal ZThe page will display without margins showing – page breaks show as a dashed line ZPrint layout shows the margin areas but you can only see one page at a time Print Layout View Normal Layout View

Saving a document for the Web ZSelect Web Layout from the View menu ZYour document will show on screen exactly as if it was being displayed on the Web ZTo save the document in web format, select Save As from the File menu ZClick the Save as Type box and select Web Page (*.htm; *.html

Importing graphics ZMove the insertion point to where you want the picture to appear ZFrom the Insert menu, select Picture then From file ZMy Pictures folder will appear ZClick the picture you require ZClick Insert button

Resizing an image ZClick the picture to select it – a black border with black square handles will appear ZMove the mouse pointer to the bottom right handle ZClick and drag towards the top left ZAs soon as you release the mouse button, the picture will change size! ZAlways resize from the corners to avoid distorting the picture!

Moving an image ZIf a picture has black handles, it cannot be moved ZBefore you can move it you need to change the wrapping style, Double click the picture, Format Picture window appears, click Layout tab, Select either Square or Tight, click OK ZTo move the picture, move the mouse pointer to the middle of the picture and drag it to its new location!

Copying or deleting an image ZTo copy a picture, click it once to select it ZClick the Copy icon ZMove the insertion point to where you want the copy to appear ZClick the Paste icon Z To delete a picture click it once to select it Z Press the Delete key on your keyboard

Inserting charts ZOpen Excel, open the workbook that contains the chart, select the Chart and click on the Copy icon ZReturn to your Word document by clicking on the taskbar button ZMove the insertion point where you want the chart to appear ZClick the Paste icon Copy from Excel Paste into Word

Manipulating Charts ZTo move the chart, click on it once to select it and change the wrapping style like you would with a picture ZYou can then drag it to the required position ZTo delete a chart, click it once to select it ZPress the Delete key on your keyboard

Inserting and manipulating ClipArt ZFrom the Insert menu, select Picture then ClipArt ZA ClipArt pane appears ZType in a keyword then click Go ZThumbnails of pictures will appear ZClick on one you like – it will be inserted into your document ZYou can manipulate clipart the same way as pictures

Using the Help system ZIf you get stuck on something use Microsoft Word Help, Click on Help, Microsoft Word Help (or press F1), Type a few words into the Search text box and click on the Go icon, Word will search its Help database and display (hopefully) the right topics, Click on a link to display more information

Deleting a page break ZIn Normal View, position the cursor before the page break ZPress the Delete key ZIn Print Layout View, click the Show/Hide icon ZPosition the cursor before the page break and press the Delete key