MEDUPI Catering PS(M)(R)2012 / AB /01: Financial Requirements Presented by: Commercial Finance Date: Thurs 11 Sept 2014

2 Financial Returnables Section 4: Pricing Information (Excel File) Consists of following worksheets: 4.0 Read Me Tender Cover Sheet Preamble Catering Activities CPA Formulae CPA Indices Input is required in all cells shaded light green

Tender Cover sheet Main or Alternative offers relate to CPA proposed. The Main Offer must be fully compliant; Alternative offers are only considered if the Main Offer is fully compliant This information (Tenderer, Offer category) pulls through into remainder of spreadsheet

Catering Activities – Prelim & General Costs Tenderers to Enter: 1.Total quantity into column D 2.Unit price excluding VAT into column F 3.Forecast rate of invoicing (FRI) into columns L – AI (24 months) 4.Check column I: if “Check” appears in red font, then Total in column G and FRI total (column H) do not match 5.VAT into row 118 Note: some rows and columns that appear in the Excel file are hidden in the above extract COLUMN: CDEFGHI

Catering Activities – Time-Related Costs Tenderers to Enter: 1.Unit price excluding VAT into column F 2.Forecast rate of invoicing (FRI) into columns L – AI (24 months) 3.Check column I: if “Check” appears in red font, then total in column G and FRI do not match 4.VAT into row 118 Note: some rows and columns that appear in the Excel file are hidden in the above extract COLUMN: CDEFGHI

Catering Activities – Meals (Volumes) Rows 10 – 23: Estimated number of meals Note: some rows and columns that appear in the Excel file are hidden in the above extract COLUMN: KLMNOP …AJ

Catering Activities – Meals Tenderers to Enter: 1.Unit price excluding VAT into column F; FRI self-populates based on volumes 2.VAT into row 118 Note: some columns that appear in the Excel file are hidden in the above extract COLUMN: CDEFGHI

Catering Activities – “Other” Items Tenderers to Enter: 1.Description into column C 2.Total quantity into column D (where applicable) 3.Unit price excluding VAT into column F 4.VAT into row 118 Note: some columns that appear in the Excel file are hidden in the above extract COLUMN: CDEFGHI

Catering Activities: CPA Per Line item, Tenderers must indicate applicable CPA: 1.Use drop-down list to select applicable CPA formula per line item into column J 2.If left blank, offer is Fixed and Firm Note: some rows and columns that appear in the Excel file are hidden in the above extract COLUMN: CDFGJK

10 Contract Price Adjustment (CPA) What is CPA? CPA is a mechanism used to track the movement of a contractor’s costs over the Contract period to provide reasonable reimbursement for price fluctuations. CPA determinations are calculated using a pre-determined formula based on the assumed cost drivers of a particular product or service and a recognised index-based system which tracks those cost movements over a period of time. Prices will be fixed for first year and thereafter CPA will apply from anniversary of contract onwards. Separate CPA invoices are submitted for each base invoice once CPA applies ie CPA is not a price increase updated on the contract but rather a price adjustment based on the movement in the applicable index vs the base index

11 Contract Price Adjustment (CPA)………………contd Main Offer must be Fully Complaint: 15% Fixed Portion minimum (ie can be more eg 35% Fixed) Balance (e.g. 85%) makes use of Prescribed Indices Sum of indices adds up to 100% Alternative Offers (if any): 15% Fixed Portion minimum (can be more) Balance (e.g. 85%) makes use of appropriate Indices including those not on the Prescribed list Sum of indices adds up to 100% Alternative offers are only evaluated if there is a Main Offer submitted which is fully compliant

CPA Formulae Per Formula (A to J) Submitted, the Tenderers must Enter: 1.Description of CPA Formula 2.For the balance of indices (e.g. 85%) making up each formula: % Weights (add up to 100% including minimum 15% Fixed portion) Description Definition from publisher Base month and Index plus Historical data if applicable (See notes in 4.1.3) Note: some rows and columns that appear in the Excel file are hidden in the above extract

CPA Indices 1.For Main Offer Note: some rows and columns that appear in the Excel file are hidden in the above extract

Other matters Printing settings for all documents are to be adjusted according to Tenderer’s printer Tenderers to please complete the Excel Pricing Schedule, included on the tender bulletin. Apart from the 2 hard copies (original and copy), the pricing schedule must also be submitted in electronic format (CD). The hard copies must be submitted and signed by the authorised signatory. 14

Questions 15 ? 11 July 2013