Furnishings Price Agreement Resolution # August 17, 2009 Purchasing Project Management
Needs Analysis Standardization Standardization LEED Certification/Capabilities LEED Certification/Capabilities Flexibility - configuration Flexibility - configuration Ease of adjustment – height, depth, etc. Ease of adjustment – height, depth, etc. ADA compliance ADA compliance Ergonomics Ergonomics “Green” approach – recycled materials, etc. “Green” approach – recycled materials, etc.
Needs Analysis Turnkey Process Turnkey Process Vendor provides Vendor provides Layout & Design Layout & Design Delivery & Installation Delivery & Installation Connectivity to power, phone, and data Connectivity to power, phone, and data Stock items available as needed throughout life of contract Stock items available as needed throughout life of contract Full service capability Full service capability Ongoing support for life of contract Ongoing support for life of contract
Procurement Staff considered direct procurement Staff considered direct procurement State contract, GSA, WSCA, TCPN, Correction Industries, CES, etc. State contract, GSA, WSCA, TCPN, Correction Industries, CES, etc. Long-term Consistency Long-term Consistency Competitive Procurement Competitive Procurement Negotiate Terms & Conditions Negotiate Terms & Conditions Meet goals based on needs analysis Meet goals based on needs analysis RFP Process – Selection Advisory Committee RFP Process – Selection Advisory Committee 7 vendors submitted 7 vendors submitted Interviews with Top 3 Interviews with Top 3 All three successful in terms of rankings All three successful in terms of rankings Recommend to award to Top 3 Recommend to award to Top 3
General Information Awards to three firms Awards to three firms Contract Associates Contract Associates Local firms to be utilized for installation, electrical/data hookup Local firms to be utilized for installation, electrical/data hookup Business Environments Business Environments Government and Education Furnishings Government and Education Furnishings 5 year contract 5 year contract Renewable annually Renewable annually Usage Usage Top ranked vendor has first rights of refusal for a specific project Top ranked vendor has first rights of refusal for a specific project
Custom Furnishings Price Agreements Price Agreements General workstation and office furnishings General workstation and office furnishings Stock items – easy to assemble/maintain Stock items – easy to assemble/maintain Standardization Standardization Custom Furnishings Custom Furnishings Top ranked vendor can supply custom furnishings and finishes – typically works with local artisans/craftsmen Top ranked vendor can supply custom furnishings and finishes – typically works with local artisans/craftsmen Does not preclude alternative sources Does not preclude alternative sources Logos, Conference Tables, Podiums, Lecterns, etc. Logos, Conference Tables, Podiums, Lecterns, etc. Budget considerations (fabrication, maintenance, repair) Budget considerations (fabrication, maintenance, repair) May compromise compliance with stated goals May compromise compliance with stated goals
Council Options Vote “YES” Vote “YES” Award contracts to the three vendors Award contracts to the three vendors Vote “NO” Vote “NO” Not award contracts to the three vendors Not award contracts to the three vendors Vote “AMEND” Vote “AMEND” Provide direction to staff how to proceed Provide direction to staff how to proceed
Questions?