 DROP Extensions  Preparation for School Year  Must have the following 3 items in synch: ▪ Master Schedule ▪ Budget Allocations ▪ Personnel Positions  Possible new budget conference configuration

 Briefing ***NEW***  NEW SAP Assignment Role Report  The Network Security Standards (Section 4.1.5) require site administrators to perform a monthly review of the RACF report that lists authorized users of various mainframe and Portal-related applications  Print/Review/Sign AAAA Authorizations & SAP Role Report Monthly

 Conduct mini-audits! (3 required for Region)  Anytime something is found missing you must complete a Police Report and Plant Security Report. These must be completed within 24 hours so that the item is not held against you. (Walk the report to School Police)  The threshold is.33% of total inventory

 Sponsors contacting Region directly for field trips  Water Safety Manual  Facility Rental & Maintenance Reimbursement  MDCPS Mobile App  Only Authorized App and must be one used  Briefings 16552, 16616, 17395, 17961

 WB #18852 – Revised Minimum Eligibility for Temporary Instructors  WB #18854 – IPEGS PD for new Employees  WB #18866 – Teacher Roster Verification  WB #18667 – Teacher Roster Verification instructions for PRINCIPALS  WB #18864 – Best Practices in Inclusive Education

Dr. Jacques Bentolila, Administrative Director (305) ext – Office (305) – Private Line (305) – Fax (786) – Cell Raquel Diaz, District Administrative Assistant (305) ext. 5047

Ms. Ana Ramos-Gonzales, Budget Coordinator (305) – Office Mr. Jesus Larranaga, Instructional Staffing Officer (305) – Office Mr. Henry Tablada, Non-Instructional Staffing Officer (305) – Office

 General Reminders  Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo, Absence from Worksite Directives, etc.)  me with a general message “Please call me in reference to personnel matter”

 Attendance  Continue to be diligent in the monitoring of attendance of employees  Absence from Worksite Directives carryover to next year  Non-Reappointment of Custodians  Full-time hiring within the past five (5) years are eligible for Non-Reappointment  In order to Non-Reappoint you MUST have documented (through Central Region/OPS) professional responsibility and attendance concerns

 Suspensions  No Suspensions! Call Dr. Cruse-Sanchez  Student Success Centers  See Weekly Briefing #18052 – Procedures for Student Success Centers ▪ Student Success Centers provide an educational setting and safe haven for referred students (ages 11 and older) exhibiting Level III-IV behavior habitual Level II infractions of the Code of Student Conduct ▪ Requires completion of a form and parent permission (FM-7604, Rev 08-15) ▪ Contact me if they opt not to attend

 Pathways Procedures  See Revised WB #18281  Pathways program is for students exhibiting Level IV- V behavior. Students that normally would have received a 10-day outdoor suspension during the expulsion process will now be temporarily assigned by the Division of Educational Opportunity and Access (DEOA) to one of the Pathways locations ▪ For students in grades 6-12 ▪ Requires completion of a form and parent permission (FM-7603, Rev 08-15); Contact me if parent refuses to sign ▪ Locations include: Jan Mann Opportunity School or Miami MacArthur South (see e-Folder) ▪ Chart identifying the location your school is assigned ▪ Transportation is provided to the 2 locations

 IEP and Matrix Information Report  FTE Reviews - February ▪ Purpose/Importance of this process  Personnel assignments are based upon data showing in SPED EMS  Verify with hard copy IEP/EP’s the following ▪ The document is up-to-date; ▪ Information correlates with what is being reflected in SPED EMS system;  Ensure that verification of the SPED EMS data occurs on an ongoing basis, but especially during FTE week

 Regional SPED Articulation meetings  Scheduled for Monday, February 25th at Booker T. Washington Senior High School – Media Center ▪ Secondary – A.M. and Elementary – P.M. ▪ Additional information forthcoming from Ms. Robinson  Principals need to confirm that the Articulation/Transition meetings occur as scheduled this will ensure a smooth process for the students  Gifted Referrals  See Weekly Briefing #18877  Provides specific strategies for increasing Gifted Referrals

 Testing Accommodations  All accommodations must be reflected in SPED EMS  Should be based on student needs and should not be made for preferential reasons  See Briefing #18636 for specific dates that SPED EMS entry is required  Procedures for the Spring and Summer 2016 Test Administrations  See Weekly Briefing #18887  All request for unique accommodations for FSA/FCAT 2.0/NGSSS EOC assessments MUST be approved by the Commissioner of Education  Written requests for unique accommodations must be submitted on the Unique Accommodations Request Form and in writing by the school principal on school letterhead to Dr. Rosalia G. Gallo, Instructional Supervisor, Division of Exceptional Student Education via fax: or school mail: Location #9618, by Friday, February 12, 2016  Complete copy of the student’s IEP/504 Plan must also be provided

 WB #TBA – Superintendent’s Outreach Roundtable Meeting with Student Leaders (Senior High only)  Scheduled at Miami Springs Senior High on Wednesday, February 17th at 9:00a.m. (Superintendent will begin the session)  Buses should arrive by no later than 8 a.m., if they are planning to have breakfast  WB #18844 –Values Matter Infusion for the Month of February - KINDNESS

 WB #18653 – It’s a Shared Responsibility: Rethink. Reshape. Reinforce. Summit  WB #18703 – Information Updated Regarding the Florida Standards Alternate Assessment  WB #18838 – Leader-2-Leader Professional Development Program Course Offerings For February 2016  WB #18864 – Best Practices in Inclusive Education (BPIE) Assessment

 WB #18876 – Procedures for Initial Gifted placement with future services  WB #18877 – Gifted Referrals  WB #18881 – External Organizations Providing Services within Miami-Dade County Public Schools Survey  WB #18887 – ITS - Procedures for Accommodations for the Spring and Summer 2016 Test Administrations

Dr. Janice Cruse-Sanchez, Administrative Director (305) ext – Office (305) – Private Line (305) – Fax (786) Cell Rosa Lewis, Administrative Secretary (305) ext. 5046

Ms. Maria G. Zabala, District Director Office of Professional Standards (305) – Office

 Certificated employees must self- report an arrest within 48 hours to their site supervisor.  Once reported, the site supervisor must immediately request a Records Check by calling (305) 995- COPS

 Obtain the arrest affidavit from the employee and fax to office of professional standards (OPS).  OPS waits for final Court Disposition

 Based on nature of arrest and final Court Disposition, OPS addresses disciplinary measures (if employee has any updates regarding case have them inform you)

 If arrest rises to a level that warrants district disciplinary action, OPS will schedule a district level Conference-for-the-Record (CFR)

 If arrest does not warrant district disciplinary action, site administrator may effect closure as directed by OPS to:  Schedule a meeting to review report OR  Conduct a CFR and implement post conference measures, as necessary.

 WB #18149 – myON Literacy Program Information  WB #18796 – New FIU Bilingual Education Graduate Certificate Program for K-5 Teachers  WB #18835 – M-DCPS Mathematics Resources Showcase  WB #18839 – Social Sciences K-5 Social Studies Teacher Workshop  WB #18841 – ITS – Mid-Year Assessment Analysis Report

 WB #18847 – ITS – Spring 2016 FSA Resources and Information  WB #18852 – Revised Minimum Eligibility Requirements for Temporary Instructors (Substitute Teachers)  WB #18856 – Substitute Reconciliation for Professional Development for “C.R.E.E.: Crea – Rescata – Enaltece el Espanol – Part 1”, Spanish Teachers  WB #18861 – Third Grade Promotion Requirements Letter

Ms. Lourdes P. Gimenez, Administrative Director (305) ext. 5056– Office (305) – Private Line (305) – Fax (305) – Cell Andrea McKyer, District Administrative Assistant (305) ext. 5048

Ms. Carmen G. Gutierrez, District Director Office of Professional Standards (305) – Office

 FSA Updates  Learning Gains earned in one of 4 ways: ▪ Increase 1 Achievement Level ▪ Level 1 & 2 Students who increased by 1 subcategory ▪ Level 3 & 4 Students who increase their scale score ▪ Level 5 Students who scored at the same level  Schools must assess at least ninety-five (95) percent of their students

 English Language Learners  Included once they have been enrolled in school in the United States for two (2) years  Included for learning gains beginning with their first year in school in the United States  Testing Locations  check AC, clocks, and PA Systems now

Ms. Amelia Leth, Administrative Director (305) ext. 5059– Office (305) – Private Line (305) – Fax (786) Cell Ana Perez, District Administrative Assistant (305) ext. 5061

 Florida Department of Health in Miami- Dade County “FTE Survey” WB#18849  conduct during the week of February 8 th through Friday, February 12 th  Emergency Bus Evacuation Drills  All schools are required to conduct during the first 6 weeks of each semester. The deadline to complete is March 4, (FM#1125)  Lockdown Drill (Code Yellow) during the month of February  SCRUB Report  Principals it is imperative that you follow through and resolve ASAP

 HIV/STD Semi-Annual Implementation Survey  WB #18871(Selected Principals) deadline to complete is Friday, February 12, 2016  Attendance  The 2nd Grading period ended on January 22nd. As a reminder, attendance certification  Attendance Review Committee Meeting (ARC) FM# 6704  Attendance Boundary Committee (ABC)  As a reminder, targeted and advised schools please review ABC Calendar

 Maintenance/Capital Improvements  Maintenance meeting was conducted on January 27, Please review and provide feedback if there are any discrepancies.  Please ensure that your ZM is assisting/helping resolve the minor issues that are within the scope of his work.  Pest removal issues, please contact the Department of Safety, Environment & Hazards Management “Request For Assistance for Pest Control Problems”

 WB #18750 – Reminder to conduct School Bus Evacuation Drills  WB #18849 – Florida Department of Health in Miami-Dade County FTE Survey  WB #18871 – HIV/STD Semi-Annual Implementation Survey

Mr. Michael Lewis, Administrative Director (305) ext – Office (305) , Private Line (786) – Cell Yolanda Busquet, Social Work Chairperson Student Administrative Transfers (305) ext Ana Perez, District Administrative Assistant (305) ext. 5061

 Refer to the sent by Dr. Riestra Quintero on January 6th  Monitoring schedule - January 11, 2016 through March 10, 2016  Monitoring tools and checklists  Quality Assurance monitors will review a sample of the children's records and other pertinent documentation, as well as conduct classroom observations  A list of children's records will be sent one day prior to the visit  Contact Dr. Maite Riestra-Quintero, Executive Director or

 WB # Lottery/Registration Procedures and Attendance Guidelines for the Voluntary Prekindergarten (VPK) Program in Fee-Supported Non-Title I Schools  WB # Lottery/Registration Procedures and Attendance Guidelines for the Voluntary Prekindergarten (VPK) Program in Title I Schools  WB #18827 – Celebrate America Creative Writing Contest for Fifth Graders

 WB #18824 – Elie Wiesel Foundation's Prize in Ethics Essay Contest for SHS Juniors and Seniors  WB #18872 – The 8th Annual Every Drop Counts Poster Contest  WB #18881 – External Organizations Providing Services within Miami-Dade County Public Schools Survey  WB #18890 – "Connection" Newsletter For Parents

 WB #18845 – Take Our Daughters and Sons to Work® Day - February 5, 2016  WB #18846 – Free In-School Music Performance from Roots in the Schools

M s. Anamarie Moreiras, Administrative Director (305) ext – Office (305) – Fax (786) – Cell Andrea McKyer, District Administrative Assistant (305) ext. 5048