1 March 22, 2016 UMass System-Wide Active Threat Tabletop Exercise April 20, 2016 F&A Meeting Anne-Marie McLaughlin

System-Wide Exercise | April F&A 2016 Exercise Overview ▸Funded by Massachusetts Executive Office of Public Safety and Security ▸Planned and developed by a System-wide EM/Public Safety/EHS group, assisted by consultant group Ascenttra. ▸UMB represented by Lt. Lonnie Hill, Anne-Marie McLaughlin ▸Opportunity to assess capabilities across the System ▸Scope: ▸Emergency Operations Centers ▸Chancellor’s Offices ▸Public Information Officer (PIO)

System-Wide Exercise | April F&A 2016 The Scenario

System-Wide Exercise | April F&A 2016 Tabletop and Functional Components ▸Functional Elements ▸Rave System Use for Chancellor’s Policy Group ▸System Wide Conference Call ▸ Social Media Simulation ▸Tabletop Elements ▸Three Modules with Discussion Questions ▸Ascenttra Facilitator – Evaluators ▸Guests: EOPSS, BU, BC, Emerson,

System-Wide Exercise | April F&A 2016 System Office Amherst Boston Dartmouth Lowell Worcester

System-Wide Exercise | April F&A 2016 Timeline 9:30-11:00 Module 1, Initial Response 11:15 – 11:45 Module 2, Part 1 - Chancellor’s Briefing 11:45-12:15 Module 2, Part 2 – Chancellors’ Call with the President 1:00 – 2:00 Module 3, Recovery2:00 Hotwash

System-Wide Exercise | April F&A 2016 What Was Assessed

System-Wide Exercise | April F&A 2016 UMB Departments Represented ▸ Administration & Finance ▸ Academic Affairs ▸Athletics ▸ Campus Services ▸Chancellor's Cabinet ▸Chancellor's Office ▸Communications ▸Contracts and Compliance ▸Emergency Management ▸Environmental Health & Safety ▸ Facilities ▸Healey Library ▸HR ▸ IT ▸ Public Safety ▸Registrar ▸Student Affairs ▸UHS Medical ▸UHS Counseling

System-Wide Exercise | April F&A 2016 Module 1 – Initial Response

System-Wide Exercise | April F&A 2016 Incident Action Plan ▸Priority One: Safety ▸Ensure that campus perimeter is locked down to outside visitors, especially around Library. ▸Manage the 7,000 community members sheltering in place on campus. Hold them safely until they can be released from campus. ▸Establish an on campus meeting space for those who cannot leave campus. Ensure orderly walking evacuation once they can be released.

System-Wide Exercise | April F&A 2016 Incident Action Plan ▸Priority Two: Communications and Alerting ▸Notification to Presidents Office ▸PIO send follow up messages to campus community ▸Communication with neighbors and community members ▸Notification of deaths by Chancellor to families after consulting HR (1 Officer), Student Affairs/Enrollment Management (1 Student), and Provost Office (2 Faculty) ▸Working with Public Safety, Health Services and Registrar to find out names and contact information of the other 15 injured students and staff ▸PIO to Media Staging Area at Malibu Beach ▸Contact animal care facilities

System-Wide Exercise | April F&A 2016 Incident Action Plan ▸Priority Three: Health and Human Services for Campus ▸Working with Public Safety, Health Services and Registrar to find out names and contact information of the other 15 injured students and staff ▸Set up families meeting location at Bayside (BTU or Bayside Office Center/CAPS). ▸Develop a Safe Space for counseling services set up for on scene First Responders and staff witnesses

System-Wide Exercise | April F&A 2016 Module 3 – Recovery

System-Wide Exercise | April F&A 2016

Next Steps ▸Initial Draft Report from Consultant – April 28 th ▸Initial Feedback from Consultant ▸Command and Control ▸Incident Command System ▸Strong staff, strong engagement ▸Great use of Alert System for Chancellor’s Cabinet ▸Some Issues: ▸Technology ▸Police Radios ▸EOC Technology ▸Emergency Management/ Emergency Response Policy ▸Ongoing Training ▸Emergency Phone Information Line ▸Mass Casualty Event Planning

System-Wide Exercise | April F&A 2016 Questions?