eSIS EMIS 101 Linda A. Pohto – SSDT State Software Development Team – eSIS Student Services Coordinator – eSIS EMIS Presented by:

What is EMIS? Ohio Education Management Information System (EMIS) - In 1991 the Ohio legislature created the Education Management Information System to provide information about student performance and participation and the needs of school districts Ohio Education Management Information System (EMIS)

Do I do EMIS? Registrars – Admission staff Attendance entry staff Discipline entry Course Schedulers Guidance Staff Test Coordinators Special Education Coordinators Data Entry Staff Administrative Staff

eSIS EMIS State Reporting within eSIS, is intertwined with normal day to day interaction with the eSIS software Details which are entered into eSIS in order to track daily student activity, are utilized to report EMIS out of the eSIS software

Admission process’ EMIS impact District and School – determines which entity is responsible for reporting the students details Pupil Number – included with every Student EMIS extract Student Names - SSID Gender Ethnicity Race Admission Details Grade Level Legal District of Residence

Who Reports in EMIS? City, local, and exempted village school districts Educational Service Centers (ESC) Joint Vocational School Districts (JVSD) Ohio Department of Youth Services (ODYS) Ohio School for the Deaf (OSD) Ohio School for the Blind (OSB) Stem Districts

Terms Reporting Periods (G K M N) eSIS EMIS Extract (EMIS191) EMIS Record (GI, FS, CN, DT etc.) EMIS Elements eSIS EMIS Detail Record EMISr – SIF EMIS Manual, Chapters 2, 3, 5, Appendix A- E, I and Z

What student activity is collected? Student Demographic Data (grade, gender, race, etc.) (GI GJ) Student Standing (student percent of time, attendance days, absences, withdrawal/dropout, etc.) (FS) Student Attributes both with and without dates (FD FN) Special Education Data (eligibility, SPED outcomes, related services, SPED imp dates) (GE)

Records English Language Proficiency Data (LEP dates, reclassification, OTELA, etc.) (FD GF) Testing (OGT, PS KG and school age assessments) (GA GB GX GM GO GP GS) Career-Technical Education (CTE) (testing, follow-up) (GU GY) Student Course (Course Section info, CTE Concentrator, etc.) (CN GN) Student Programs (GQ) Discipline (discipline reasons, etc.) (GD) Gifted (GG)

eSIS EMIS Detail Forms STU187 and STU186

EMIS Summary Screen New EMIS Detail created upon any change in the students EMIS record Enrollment Building or district Legal DOR % of Time SSID Grade Level Eligibility Detail changes on FS or FD Record

EMIS Detail Screen EMIS Detail 1

EMIS Detail Screen EMIS Detail 2

EMIS Detail Screen EMIS Detail 3

When is the data submitted?

eSIS EMIS Extract

EMIS Update > Extract > EMIS Extract

eSIS EMIS Extract flat file result samples AGIL2011K019539X MW AGNJ2011K050690X P P P AFSK2011K050690X **AH N ** ***********NA******000NA****** AGJ 2011KX I AGJ 2011KX W

‘Reporting Periods’

Graduate (G) The Graduation (G) reporting period captures data related to graduating students Diploma information and all data necessary to verify that the student has met credit and testing graduation requirements Demographic, OGT, Core course credit, Diploma Graduation-Only Test Record is reported during this reporting period

October (K) “October count week” districts are funded based on the student ADM (average daily membership) ‘October’ reports all students who were actively enrolled from the day after the last date of the previous school year, up to the last date of the October Count Week Includes students who were withdrawn prior to the last date of the October Count Week and Summer Withdraw students who were still enrolled at the end of the previous school year Community schools are not funded based on October count week, but are instead funded monthly through the SOES Exceptions. Preschoolers enrolled after October Count Week but on or before December 1 School age students who have enrolled after October Count Week and have been identified with a disability condition as of December 1

October (K) Student data Staff data Course Master and student courses Programs SPED Preschool and Kindergarten test results

March (D) Also known as March reporting, CTE (career- technical education) Workforce Development Follow-Up data are reported during this reporting period. Additionally, the student CTE Industry Assessment may be reported for the same set of students. These two records are the only records reported.

June / Yearend (N) June/Yearend captures all of the details for the school district that have occurred throughout the school year

June / Yearend (N) Student demographic data Staff data School and Building details Course Master and student courses Discipline Programs SPED Testing and assessment results

EMIS ‘Records’ eSIS EMIS Records

Student Records GIStudent Demographic Record GJ Student Demog – Race Detail Record FS Student Standing Record FD Student Attributes – Eff Date Record FN Student Attributes – No Date Record GE Student Special Education Record

Student Records GN Student Course Record GC Student Graduate Core Summary Record GQ Student Program Record GG Student Gifted Education Record GD Student Discipline Record GV CTE Workforce Development Completer Follow-Up Record GU Student CTE Industry Assessment Record

Student Testing Records GAStudent Achievement Test GXStudent OGT Testing GFOhio Test of English Language Acquisition (OTELA) GY CTE Student Assessment GS Student Preschool ASQ/SE Assessment GM Student Preschool ECO Assessment GP Graduation-Only Test Record GB Student Preschool Assessment GO Kindergarten Readiness Assessment – Literacy Record (KRAL)

Student Standardized Testing

Staff Records CN Staff Course Master Record CV Staff CTE Correlated Class Record CM Mapped Local Classroom Code Record

District & Building Records DQ District General Information – October DT District Testing – June DR District General Information – June DF Building General Information – Oct DB Building General Information – June DC District CTE Tech Prep Consortium Mapping Record

SSDT EMIS AGG errors? Fatal Warnings etc

Other Info HELP!!! Local District EMIS coordinators ITCs are the next in line for questions SSDT eSIS SSDT Other sources of help ODE Website > Data ages/ODE/ODEDefaultPage.aspx?page=1 ages/ODE/ODEDefaultPage.aspx?page=1

Other Info Last but not least… EMIS Newsflash Make sure you are receiving these  Get with your ITC if you are not Documentation Posted on ESMOC Website 

eSIS EMIS 101 Linda A. Pohto – SSDT State Software Development Team – eSIS Student Services Coordinator – eSIS EMIS Presented by: