Expenditure Authorization (EA) Training Scaling the Hurdles of EAs: Strategies and Solutions March 5, 2015

NFA/EA Policy Guidance Letter #13-08-P  Purpose of NFAs and EAs  Procedures for using the EA document and Informal EA Modification Form (IEAMF)  Review and approval process  Processing timelines and Deadlines  Signature requirements  Formal EA mods vs. Informal EA mods  Consent Letter Process for Funding Reductions before and after an NFA is issued

Notice of Fund Availability (NFA)  “Formula allocated” funds: Start date for incurring costs and performing work is identified in the period of performance on the NFA. An EA can be in process while the region starts work.  “Non-formula allocated” funds: Costs may not be incurred nor work begun until an EA is fully executed  Provides new, modified or additional funding provisions which apply to the specific funding allocation

Expenditure Authorization (EA)  Contractual agreement signed by the State and the Region.  Statement of Work (SOW), period of performance, budget information, performance outcome measures, and other contractual requirements  Primary source of data for program planning and monitoring purposes  Must be executed prior to cash disbursements for costs incurred.

Important Timelines  Draft EAs/IEAMFs: submitted to CDLE within thirty (30) days of the date of the NFA  Signed EAs/IEAMFs: submitted to CDLE within sixty (60) days of the date of the NFA  Signed IEAMFs for Adult, DW, Youth, and/or WP funds for the program year ending June 30 submitted to and received by CDLE by April 1  EA modification requests must be submitted to the Project Coordinator for review and approval no later than sixty (60) days prior to the end of the period of performance

The 2015 Expenditure Authorization Document Best Practices

Thank You Contact the Regional Liaison assigned to your region if you have any questions! Adams, Arapahoe, El Paso, Weld Boulder,Denver,Larimer Jefferson, Rural