1 Modifications to the WIA Performance Reporting System (OMB Controls # and ) November 2013

Rationale for the modifications Summary of the modifications to the WIA reporting system Structure of the modified WIASRD – New data elements – Changes to existing data elements – Changes that will cause reject errors at upload if they are not implemented A summary of the upload process (eDRVS) Clarifications 2 Introduction

Rationale The WIA performance reporting system, including the WIASRD layout, was up for renewal under the Paperwork Reduction Act Legislative changes in programs for veterans Streamline file upload, report generation, and data validation process Begin integration of the general layouts and coding schemes into a common format OIG and GAO audits seeking additional information and improved data collection 3

Public Announcements/Key Dates Federal Register, Vol. 77, No. 187 Federal Register, Vol. 77, No. 187 – September 26, 2012 (60-day comment period) pdf pdf Federal Register, Vol. 77, No. 250 Federal Register, Vol. 77, No. 250 – December 31, 2012 (30-day comment period) pdf pdf 5/8/13 – OMB approval received 6/20/13 – Approval and new layout posted at 4

Other Key Dates 7/1/13 – Effective Date for Modified Layout 8/28/13 – Training and Employment Guidance Letter (TEGL) 4-13 published Subject: WIA Performance Reporting System Record Layout and Edit Checks 5

Summary of the Modifications Integration of individual record file upload, report creation and submission, and data validation processes within eDRVS WIA 9090 and 9091 integrated into data submission process and computed automatically Modifications to WIASRD layout 6

The Revised WIASRD Although the WIASRD layout has been changed, many of the changes are non- substantive Data elements moved around Renaming Definitional changes 7

Variable groupings in the revised WIASRD Section A—Individual Information Section B—American Job Center Program Participation Information Section C—American Job Center Services and Activities Section D—Program Outcomes Information 8 Sections of Old WIASRD Individual Information Program Activities & Services Program Outcomes Information

New Types of Data Elements Location information Veteran-related data elements Expanded training information Industry code of employment Most Recent Dates 9

Changes to Current Data Elements Equal Opportunity Information – Additional code added to indicate individual did not wish to disclose or self-identify Highest School Grade Completed (WIASRD #410) and School Status at Participation (WIASRD #411) now required for all service levels and populations, respectively Reporting partner program participation now required for multiple programs 10

New Variables that Will Cause Upload Reject Errors if Missing States are not expected to “back collect” information All new information should be for participants beginning after 1/1/2014 The upload edit checks that will lead to reject errors will become effective for the new variables on 1/1/2014 – This includes information that was previously collected but not for core services only – Warning messages in many cases will still be generated 11

eDRVS Availability and Due Dates eDRVS was open for WIASRD submissions on November 6, 2013 First revised WIASRD submission due Friday, December 6, 2013First revised WIASRD submission due Friday, December 6,

WIA eDRVS Highlights Similar look and feel as the Labor Exchange Reporting System (LERS) Use same passwords as WIA DRVS Only quarterly upload and 9090 generation available now Unlike for LERS, states will NOT have to send reports to EBSS – automatically done after report generation 13

Questions and Answers For additional questions, please contact Check for updateswww.doleta.gov/performance 14