FBA Structure and Operational Information Karen Silberman, Executive Director Washington, DC May 20-21, 2016

FBA Mission and Vision Federal Bar Association Mission Statement The mission of the Association is to strengthen the federal legal system and administration of justice by serving the interests and the needs of the federal practitioner, both public and private, the federal judiciary and the public they serve. Federal Bar Association Vision Statement The Association will be recognized as the premier bar association serving the federal practitioner and judiciary.

FBA Structure and Operational Information By the Numbers 18,000 Members nationwide Over 95 chapters 24 Sections 6 Divisions 15 FBA staff members $4 Million budget

Membership – Goal 5% Growth 18,500 by 9/30/16 18,300

FBA Member Demographics

Where are FBA Members?

FBA Finances Revenue Member Dues$2,460,196$2,575,480 Conferences$936,239$1,099,058 Other Revenues$239,554$207,072 S&D Revenue$216,739$246,000 In Kind Contribution$328,108 Total$4,180,836$4,455,718 Expenses Activity Expenses$2,081,700$2,309,240 Administrative Expenses$2,066,610$2,026,386 Total$4,148,310$4,335,626 Net Revenue$32,526$120,092

FY 2015 Activity Expenses - $2.3M

FY 2015 Administrative Expenses- $2M

FBA Governance Model National FBA 24 Sections 6 Divisions 95+ Chapters

FBA Supports Members in 4 Critical Ways Advocacy Monitor legislation Advocate on federal issues Keep members abreast of current federal issues Networking Connect members to national network of practitioners Opportunities for judges and attorneys to professionally and socially interact Leadership Participate in association governance Help shape the future of the federal legal profession Learning Local and national education and learning opportunities Promote high standards of professional competence and ethical conduct

Leadership Responsibilities Responsibilities of FBA Chapter Presidents Section and Division Chairs

Leadership Responsibilities Know the Mission/Live the Mission – you are the link between the national FBA, the members and potential members Keep Your House in Order -- manage the business of the Chapter, Section or Division, PLAN You Can’t Do it All - assign responsibilities to Officers and Directors so they can effectively and efficiently run the Chapter, Section, and Division Keep Your Eye on the Member - Supervise, direct, and govern efforts to carry out the Chapter, Section and Division’s mission

Leadership Responsibilities You are a Fiduciary – stewards of the Chapter, Section and Division’s finances Support the Mission - Ensure funds are spent to further the interests of the members Align with the Mission - continually evaluate the viability, effectiveness, and cost-efficiency of programs, activities, and service delivery Be an FBA Advocate and Ambassador - Represent the Chapter, Section and Division at National Council meetings

The Secret to Your Success Appoint a Treasurer Review financial records regularly Safeguard and manage the financial assets Avoid conflicts of interest (For Chapters only) Comply with federal, state, and local taxing entities reporting requirements

The Secret to Your Success Continued PLAN - Annual Achievement Plan/Work Plan and Budgeting Collaborate – Programming, Sponsorships and Co-sponsorships Committees – Newsletter, CLE, Membership, Collaboration

Leadership Legal and Ethical Responsibilities Old School Duty of Care Duty of Loyalty Duty of Obedience New School Compliance Transparency Accountability

Compliance Compliance – the regulatory and legal requirements imposed by government and regulatory bodies Ensure Chapter adheres to local, state and federal law; file 990 tax return, incorporate as a 501©(6) Ensure Chapter registers with appropriate state agencies before fundraising Act in accordance with bylaws and articles of incorporation, amend when necessary

Transparency Transparency – provide accurate information on activities, leadership, revenue & expenses Clear policies and procedures Written minutes and actions taken at meetings Share financial data, key activities and achievements Annual Conflict of interest statements on file Keep confidential information – confidential

Accountability Define conflict of interest, establish a procedure to deal with conflicts, and annually disclose conflicts Share financial and membership information Be familiar with governing documents and follow the provisions of those documents Give proper notice for meetings and hold regular meetings Ensure the Board is properly appointed/elected Ensure Chapter’s, Section’s and Division’s mission is being accomplished

FBA Dues Structure Chapters receive a quarterly rebate check of 20% based on the dues collected from their chapter members. Chapters do not receive rebates for Law Student and Foreign Associates

FBA Dues Structure For Each Section and Division Member, a $4 administrative fee is paid to the FBA.

Reimbursement Policy (For Chapters) - #2.3 Reimbursement shall be as follows unless otherwise provided by the President or the Executive Director: Chapters are permitted two seats on the National Council: the Chapter President or his/her designee and a Chapter Delegate. Chapter Delegates must be identified by the chapter at least 30 days in advance of the annual and midyear meetings. Each chapter shall be entitled to have one attendee reimbursed for airfare or two attendees each reimbursed for half the cost of airfare. For those chapters in existence for three or fewer years, the Executive Director may grant an exception and reimburse airfare for two attendees. For the purpose of this policy, current reimbursement rates are Airfare: coach rate, subject to 21-day, advanced purchase with Saturday night stay. If airfare is purchased less than 21 days in advance of the meeting, the reimbursement will be capped at $500.

Section and Divisions Reimbursement The Section/Division policy for each Section/Division shall be referenced in the bylaws of the Section/Division. Submitted within 60 days after the date for which payment is being sought was incurred. Airfare: coach or economy class, subject to a 21-day advance purchase. Airfares exceeding $ must have prior approval by the Chair of the Sections and Divisions Council and/or the Executive Director. Rail: travel up to the maximum of equivalent airfare in lieu of air or car travel. Travel by Car: rate of 54 cents per mile in lieu of air or rail travel up to the maximum of equivalent airfare at the coach fare, not to exceed $

Section and Divisions Reimbursement Ground transportation and parking: (e.g., taxi, bus, parking, subway) actual expenses, up to a maximum of $75.00 per day. Lodging, meals, and incidentals: up to a maximum $150 per diem. Member will stay in the official meeting hotel to receive per diem. Maximum per diem will not exceed 3 days. Reimbursements should be approved by the Chair and Treasurer of the Section/Division. Approved reimbursements are sent to the Manager of Sections and Divisions for processing. Any exceptions to this policy must have prior approval of the Executive Director.

What is New?

New Chapters Since June 2015 Knoxville Chapter Nebraska Chapter South Dakota Chapter Southern District of Georgia Chapter Southern District of Illinois Chapter

Welcome our newest FBA Sections! Qui Tam and LGBT Law Qui Tam Section Established Jan. 31, 2015 Chair: John Thomas LGBT Law Section Established Jan. 22, 2016 Chair: Danny Weiss

Save the Date for New Conferences Coming in 2016! Federal Litigation/Qui Tam Conference October 18, 2016 Jones Day Washington, D.C. Art Law Conference November 30, 2016 Miami, FL

2016 Annual Meeting and Convention September 15-17, 2016

How Can the FBA Help You? Hosting this collaborative training Follow Up Sessions at Mid-Year and Convention Make connections with your colleagues Publicize your activities via website, e-newsletter and social media Provide advice and support Debbie, Jane, Maria and Andrew Achievement Plans – Important benchmarks in your first 30/60/90 days and draft an Annual Plan