FI$Cal Change Discussion Guide Labor Distribution Guide April 2016

FI$Cal: Transparency. Accuracy. Integrity.2 April 2016 Process OverviewKey Impacts Gross payroll disbursements are initially recorded in the GL as a lump sum, typically in a department’s “Payroll Clearing Account” The Labor Distribution process creates accounting entries to reclassify payroll costs The Accounting entries distribute payroll costs at a lower level of detail based on department-defined rules and/or Activity Sheets As costs are distributed, the process reverses them from the department’s “Payroll Clearing Account” Payroll is reconciled with SCO by FI$Cal Service Center (FSC) before Labor Distribution is run FI$Cal provides three different methods for loading Activity Sheets  Online Entry  Upload from Excel  Interface Departments address errors and rerun Labor Distribution as needed Departments enter Adjustment Activity Sheets to correct errors in previously recorded costs General Ledger Labor Distribution

FI$Cal: Transparency. Accuracy. Integrity.3 April 2016 Department-Specific Impacts and Notes As we transition to FI$Cal roles and responsibilities will change as follows:  [ROLE] – [CHANGE IN ROLE RESPONSIBILITIES] Department business processes around Labor Distribution will change as follows:  [ENTER CHANGE IN BUSINESS PROCESS] Increased communication and integration between the following business areas will be needed:  [ENTER AREA 1 & AREA 2] – [ENTER ACTIVITIY THAT MUST BE COMPLETED TOGETHER] Labor Distribution General Ledger

FI$Cal: Transparency. Accuracy. Integrity.4 April 2016 FI$Cal End-User Roles General Ledger Labor Distribution FI$Cal End-User RoleDescription LD ProcessorEnd users who load and update Activity Sheets and run the Labor Distribution Process and Labor Distribution Reports. GL MaintainerEnd users who maintain all department-level configuration for Labor Distribution and maintain department COA values, including SpeedTypes and SpeedCharts.

FI$Cal End-User Training General Ledger FI$Cal: Transparency. Accuracy. Integrity.5 April 2016 Course IDCourse NameDurationDelivery FS101*Introduction to FI$Cal 4 hours WBT FS102*FI$Cal Navigation 4 hours WBT GL101Introduction to FI$Cal General Ledger 4 hours ILT GL202Introduction to FI$Cal Labor Distribution 4 hours WBT GL253Understanding Labor Distribution Configuration 4 hours WBT GL263LDBatch Processing and Error Reports 4 hours WBT *FS101 and FS102 are mandatory for all FI$Cal end users

FI$Cal: Transparency. Accuracy. Integrity.6 April 2016 For additional information on end-user training, visit the Training page of the FI$Cal Project website at : FI$Cal End-User Training