Opermgt 345 Shannon January, Project Management Basic Concepts

Opermgt 345 Shannon January, What is a Project? A Project is a series of activities and tasks that: Have a specific objective to be completed with certain objectives Have a defined start and end dates Have funding limits (if applicable) Consume Resources

Opermgt 345 Shannon January, Typical Project Structure Project Definition Project Definition Project Planning Project Planning Project Implementation Project Implementation Project Monitoring Project Monitoring Project Adjustment Project Adjustment Project Evaluation Project Evaluation

Opermgt 345 Shannon January, Project Life Cycle Resources and Effort Phase 1 Goals Scope Baseline Requirements Feasibility Desirability Conceptual Design Phase 2 Advanced Development Plan Budget Schedule Management Commitment Phase 3 Detailed Design Define Responsibility Team Organization Structure Detailed Plan Kickoff Phase 4 Project Implementation Manage Measure Control Update and Modify Plan Problem Solve Project Termination Phase 5 Closeout Document Suggest Improvements Reassign Dissolve Project Team

Opermgt 345 Shannon January, Successful Projects A successful project is one which achieves the following objectives: –Completed On Time –Completed Within Cost –Meets Performance Criteria –Minimum Disruption of the Main Work of the Organization –Effective Utilization of Resources

Opermgt 345 Shannon January, The Triple Play of Project Management Constraints TimeCost Performance

Opermgt 345 Shannon January, Triple Constraint Trade-offs Budget Schedule EarlyLate TIME $ Performance Specifications Better Worse

Opermgt 345 Shannon January, Major causes of failure ØSelection of a unsound project ØSelecting the wrong person as a project manager ØLack of support from upper management ØMisused management techniques ØProject termination not planned

Opermgt 345 Shannon January, Project Manager

Opermgt 345 Shannon January, Project Manager Skills Scheduling and time mgt. skills Technical skills ( scope of project ) Leadership skills ( goals, performance measures) Resource mgt., human relationship skills. Communication skills Negotiation skills Marketing, Contracting, customer relationship skills Budgeting and cost skills.

Opermgt 345 Shannon January, Major Interactions of project stakeholders Project Manager Government agencies ConsultantsTop Management Financial Managers Client Project TeamOther Organization Subcontractors

Opermgt 345 Shannon January, Project Manager Responsibilities 1.Responsibility to the parent Org. 2.Responsibility to the project and client 3.Responsibility to the member of the project team

Opermgt 345 Shannon January, Selecting Project Manager List of some of the most popular attributes: A strong technical background A hard-nosed manager A matured individual Someone who is currently avaiable Someone on good terms with senior executive A person who can keep the project team happy One who has worked in several departments A person who can walk on ( or part ) the waters.

Opermgt 345 Shannon January, Selecting the PM Credibility –Technical credibility ( technical knowledge ) –Administrative credibility ( managing resources( money, people, material) keeping the project on scheule. Sensitivity –It is related to the ability of the manager to discover the problems at early stages and solve the team’s problems if we have some conflects Leadership and management style –Leadership is defined as the ability of affecting others in away that gurantees the project profitability to the org. and sociey. Ability to work under stress

Opermgt 345 Shannon January, Work-Breakdown- Structure (WBS) It is a result family tree, subdivision of the major tasks( hw, services, etc ) and the data required to produce the final product, it acts as a vehicle for breaking down the work into smaller elements.

Opermgt 345 Shannon January, Work Breakdown Structure Top Level Task 2nd Level Task 2nd Level Task 2nd Level Task 2nd Level Task 3rd Level Task 3rd Level Task 3rd Level Task 3rd Level Task 3rd Level Task 3rd Level Task 3rd Level Task 3rd Level Task 3rd Level Task Lower Level Tasks