Members Update Project Environmental Services (PES) 5 October 2010

Introduction & Welcome Cllr Christopher Long Scrutiny and Improvement Chair

Speakers Judy Gregory Chris Rushworth Cllr Catherine Boardman, Portfolio Holder for Environment

Content Aims & ObjectivesJudy Gregory The drivers for changeJudy Gregory Detailed Dialogue StageChris Rushworth Stage ProgressChris Rushworth Recap and decision makingCllr Boardman

What is PES? A collaboration between Daventry District Council and Northampton Borough Council to Procure Environment Services

Aims & Objectives By means of a Competitive Dialogue procurement competition: To determine how best the service can be delivered whilst taking into account future requirements To identify service efficiencies & improvements To generate financial savings

Scope Waste Management Environmental Cleansing Grounds Maintenance Relevant fleet and machinery

The need for change Need for continuous improvement – recycling/composting rate top quartile but others reaching 50% High costs compared with benchmarking group To deliver the outstanding recommendations from the Best Value Reviews 2003, 2005 and the Environment ( Waste, Street Scene and Sustainability) Audit Commission inspection of 2007

The need for change Increasing pressure on local government to deliver significantly better services at lower costs. The Council is facing significant cost pressures. The service is required to meet the target to reduce base budgets by 15% Identify savings as part of the CSR07 targets ; These issues were identified in detail at a member presentation on 13 th November 2008 

Decision Making In July 2009, Council agreed to undertake a full market testing exercise to determine the most cost effective and efficient way to deliver Street Scene Services and gave a commitment, in principle, to implement the eventual findings of the market testing exercise

PES Chris Rushworth Project Manager

Governance Project Champions:Portfolio Holder DDC Catherine Boardman Portfolio Holder NBC Trini Crake Senior Responsible Owner: Executive Director DDC Judy Gregory Environment & Culture Director Julie Seddon Senior User/Supplier:Corporate Manager DDC Jo Gilford Head of NES NBC Simone Wade Project Assurance:Acting Head of Waste NCC Fiona Unett NWP Executive Officer Jane Perrin Board Members:Section 151 Officer NBC Isabell Proctor Chief Financial Officer DDC Nick Stringfellow

Governance Project Board – meets monthly Joint Scrutiny Panel ( Appreciative Inquiry) – meets monthly PMG Gateway Reviews Members Update Briefings

Glossary PQQ – Pre Qualification Questionnaire CD – Competitive Dialogue ITPD – Invitation to Participate in Dialogue ISDS – Invitation to Submit Detailed Solutions ISFT – Invitation to Submit Final Tenders

CD Process Pre-Qualifying (PQQ) Invitation to Participate in Dialogue (ITPD) Initial Dialogue Submit Solutions ( & reduce field) Detailed Dialogue on ‘refined solutions’ Finalise and close Dialogue Invitation to Submit Final Tenders (ISFT) We are here

Dialogue Topics Affordability Pay and Performance regime Lot Structure Property & Fleet TUPE & People Recyclates/contamination Cross boundary working Waste minimisation

The Field Enterprise Managed Services ltd Serco Integrated Services

Detailed Dialogue Refining service features ( collection regimes/work schedules/fleet provision/depot utilisation) Clarification on staff lists Confirmation & testing of performance profiles for each Authority Confirmation & testing of the Payment mechanism Legal agreements

Performance & Benefits Performance/Pay mechanism Guaranteed income streams and variable ‘gain share’ Agreed performance and development profiles Joint Working Agreement Partnership Management Board

Stage Progress Continue Dialogue with remaining Bidders (2) from mid August Review readiness to close Dialogue late October Receive and Evaluate Final Bids during November Complete evaluation and recommendations to December Board Preferred Bidder recommendation to January Cabinets/Committees

PES Councillor Catherine Boardman Environment Portfolio Holder PES Project Champion

PES Recap of Aims and Objectives Continuous Improvement Cost Efficiencies Better use of resources through partnership Decision Making going forward Strategy Group November 2010 Council December 2010 Strategy Group January 2011

Questions ?