College Data on MISchoolData.org

MI School Data – MI School Data –  MI School Data is an online data portal created by the Center for Educational Performance and Information (CEPI)  K-12 Data Reports – enrollment and assessment  Statewide education dashboard  New Reports with College Data  And more is coming soon!  Who has access?  The public (no password required)  Secure users (password required)

Goals for College Data  Collect student data at the K-12 and postsecondary levels  Connect student records between levels and institutions  Report data to K-12 and postsecondary users making the data useful for program evaluation  Report data to the public making the data useful for public inquiry and policy

About the Data  All Michigan publicly funded colleges annually submit complete transcripts with Unique Identification Codes (UICs)  A limited number of independent colleges also submit complete datasets directly to CEPI  Independent colleges and out-of-state institutions submit more limited data to the National Student Clearinghouse (NSC)  Some colleges do not submit to NSC  Some UICs may not be resolved –  Some records were not matched that should have been matched

Reports Available  Public Reports  by High School or School District (K-12 -> Postsecondary Outcomes) College Enrollment by High School 24 College Credits College Remedial Coursework  by College College Undergraduate Enrollment College Transfer  Student Pathways (Secure Reports)  by High School  by College

Edit Report

College Enrollment by High School

24 College Credits

College Remedial Coursework

Questions To Address  How well does my school or college prepare students for advanced work?  Does my school better prepare students for certain types of academic work?  What programs or concentrations do students enroll in after leaving my school?  What awards, degrees, and certificates do students obtain after they leave my school?  Which colleges or universities do students enroll in after they leave my school?  What students enroll in remedial courses after they leave my school or college?

Student Pathways Reports  Basic Student Data File  A row for each college session that a student is enrolled including high school assessment data, session and cumulative achievement;  Courses File  Students achievement in each course in which the student was enrolled;  Programs and Concentrations  Majors, programs and concentrations in which students have been enrolled  Awards, Degrees, and Certificates  Awards, degrees and certificates completed by each student

Who Can Access the Data?  Secure users (password required) can access:  Data Files containing student level data;  Aggregate reports including unsuppressed data for small student groups; and  Preview rights to view reports before they are available to the public  If you need access:

Requesting a Student Pathways File

Downloading a Student Pathways File

FERPA  These Data MUST be:  kept secure at all times,  stored, and in transit, adhering to 128-bit encryption,  stored where only the authorized representative(s) may access the data and be protected from unauthorized access or disclosure,  carefully tracked including the locations of all copies of the data,  used in a way that respects privacy, anonymity and confidentiality of all concerned parties,  clearly marked "confidential—internal use only" for any documents containing identifying information,

FERPA  These Data MUST be:  used only in products that are FERPA-compliant and are subject to all applicable statutes and regulations; and  used only by authorized representatives who have completed formal FERPA training  These data cannot be:  used for research studies,  used commercially for things such as marketing, outreach, surveys, or anything other than education program evaluation; or  sold or rented.  A breach will result in sanctions including a prohibition on access for five years

Using the Basic Student File

Excel Tips  Use Filtering  Freeze Panes  Adjust Column Widths and Header Formats  Create Pivot Tables  Save as Excel to retain formatting

Tools to Help You  Student Pathways – About This Report  ways-about_this_report_437358_7.pdf ways-about_this_report_437358_7.pdf  Student Pathways Data File Layout  ways-data_file_layout_437361_7.xlsx ways-data_file_layout_437361_7.xlsx  Student Pathways How to Guide for K-12  ways-LEA_guide_437360_7.pdf ways-LEA_guide_437360_7.pdf  Student Pathways How to Guide for Colleges  ways-postsecondary_guide_437359_7.pdf ways-postsecondary_guide_437359_7.pdf

File Layout Document

Current Functionality  Assessment and Accountability  Dashboard and Report Card with “Best Practices” K-3 Pupil Teacher Ratio, General Fund Balance, Salaries, Days of Instruction  Top to Bottom Listing of Schools (Summer 2013)  Accountability Scorecard (Summer 2013)  MEAP, MME, MI-Access (Spring 2013)  ACT College Readiness (Spring 2013)  Annual Education Report (Summer 2013)  Data Tools for School Improvement (Summer 2013)  Data for Student Success (D4SS) Dynamic Inquiries

Current Functionality  Student Count Information  Graduation/Dropout (Winter 2013)  Non-resident Report (Spring 2013)  Student Count (Winter 2013)  Pupil Attendance, Retention in Grade, Pupil Mobility  Staffing/Financial  Educator Effectiveness (to be updated Fall 2013) Evaluation Factors  Complete staffing reports spring 2014  District/School  Quick Facts and Openings/Closings (Spring 2013)  School Data Files

Coming Soon  K-12 Finance (Fall 2013)  Achievement Gap  K-12 Staffing (Winter )  Peer Comparisons  School Profile  Additional Postsecondary

Have additional questions? Contact MI School Data Help Desk : Center for Educational Performance and Information (CEPI) Michigan Department of Education Macomb ISD Calhoun ISD Shiawassee RESD Thank You