1 Council Training Statistics Report John P. Lapotaire Seminole Springs Training Chair

How to make the Not Trained Reports work for you. Quickly Create a Summary with a Total Number of Leaders needing each of the required courses Using the provided CFC - Training NOT Completed Report Creating the report requires only the basic knowledge of Excel Word Every Scout Deserves a Trained Leader 2

Not Trained Summary The summary will help the District Training Chairs –quickly identify the Training Courses that need to be Provided in Their District According to Their Specific Needs The Summary will also provide a means of tracking the progress of each training course provided. 3

Training NOT Completed Report (Excel) UnitPositionNameBSA ID Troop 0007Committee Member Not Completed: WA01, WS10Christine Streich Davies* * Troop 0007Committee Member Not Completed: WA01, WS10, Y01Michael Andrew OBrien* * Troop 0007Committee Member Not Completed: WS10Bruse L Reavis* * Troop 0007Committee Member Not Completed: WA01, WS10Elizabeth N Scovil* * Crew 2715Committee Member Not Completed: P21Richard Raymond Dickens, JR* * Crew 2715Venturing Crew Advisor Not Completed: P21Richard Raymond Dickens, JR* * Crew 2715Committee Member Not Completed: P21, WA01Gail Diami Ellis* * Crew 2715Venturing Crew Assoc. Advisor Not Completed: P21, WA01Gail Diami Ellis* * Pack 3034Committee Member Not Completed: C60, WA01, Y01Paul Courtemanche* * Pack 3034Asst. Den Leader Not Completed: C42, WA01, Y01Nichole Echols* * Pack 3034Den Leader Not Completed: WA01Keith Andrew Martin* * Ship 5118Skipper Not Completed: P44, WA01Steven Allen Robinson* * Ship 5118Skipper Not Completed: P44, WA01Steven Allen Robinson* * Team 6085Committee Member Not Completed: V21, WA01Hector Manuel Casablanca* * 4 Start with the CFC - Training NOT Completed Report This report is in Excel

Training NOT Completed Report (Excel) UnitPositionNameBSA ID Troop 0007Committee Member Not Completed: WA01, WS10Christine Streich Davies* * Troop 0007Committee Member Not Completed: WA01, WS10, Y01Michael Andrew OBrien* * Troop 0007Committee Member Not Completed: WS10Bruse L Reavis* * Troop 0007Committee Member Not Completed: WA01, WS10Elizabeth N Scovil* * Crew 2715Committee Member Not Completed: P21Richard Raymond Dickens, JR* * Crew 2715Venturing Crew Advisor Not Completed: P21Richard Raymond Dickens, JR* * Crew 2715Committee Member Not Completed: P21, WA01Gail Diami Ellis* * Crew 2715Venturing Crew Assoc. Advisor Not Completed: P21, WA01Gail Diami Ellis* * Pack 3034Committee Member Not Completed: C60, WA01, Y01Paul Courtemanche* * Pack 3034Asst. Den Leader Not Completed: C42, WA01, Y01Nichole Echols* * Pack 3034Den Leader Not Completed: WA01Keith Andrew Martin* * Ship 5118Skipper Not Completed: P44, WA01Steven Allen Robinson* * Ship 5118Skipper Not Completed: P44, WA01Steven Allen Robinson* * Team 6085Committee Member Not Completed: V21, WA01Hector Manuel Casablanca* * 5 Cut Highlight the Units from the Excel report In this case we are selecting all the Troops Highlight and Cut

Build Your Word Doc Report Continue until you have a separate word doc for each unit type –Troop –Pack –Crew –Ship –Team 6

Training NOT Completed Report (Word Table) 7 UnitPositionNamePerson ID Troop 0007 Committee Member Not Completed: WA01, WS10 Christine Streich Davies * * Troop 0007 Committee Member Not Completed: WA01, WS10, Y01 Michael Andrew OBrien* * Troop 0007 Committee Member Not Completed: WS10 Bruse L Reavis* * Troop 0007 Committee Member Not Completed: WA01, WS10 Elizabeth N Scovil* * Troop 0007 Assistant Scoutmaster Not Completed: S11, S24, WA01 Nicholas Charles Scovil * * Troop 0007 Assistant Scoutmaster Not Completed: S11 Richard K Scovil, Jr* * Troop 0007Assistant Scoutmaster Not Completed: S11, S24, WA01 Stephen Michael Scovil* * Open a Word Doc Create a Word Table Paste the Content from the Excel Report

Summary Totals the Easy Way UnitPositionNamePerson ID Troop 0007 Committee Member Not Completed: WA01, WS10 Christine Streich Davies * * Troop 0007 Committee Member Not Completed: WA01, WS10, Y01 Michael Andrew OBrien* * Troop 0007 Committee Member Not Completed: WS10 Bruse L Reavis* * Troop 0007 Committee Member Not Completed: WA01, WS10 Elizabeth N Scovil* * Troop 0007 Assistant Scoutmaster Not Completed: S11, S24, WA01 Nicholas Charles Scovil * * Troop 0007 Assistant Scoutmaster Not Completed: S11 Richard K Scovil, Jr* * Troop 0007Assistant Scoutmaster Not Completed: S11, S24, WA01 Stephen Michael Scovil* * 8 To get the Summary totals for each Course Highlight the Course Code In this case we are selecting Y01

Summary Totals the Easy Way Copy the course code to the Replace dialog box from the Word Doc toolbar in the upper right corner 9

Summary Totals the Easy Way Past the course code in the “Find What” box and again in the “Replace With” box 10

Summary Totals the Easy Way Next click the More button on the bottom of the Find and Replace dialog box 11

Summary Totals the Easy Way That will expand the dialog box as shown below 12

Summary Totals the Easy Way Click the Format button and select Font This will bring up the Replace Font box 13

Summary Totals the Easy Way Next Select Bold And click OK 14

Summary Totals the Easy Way Next click the Replace All button A new dialog box will open providing you with the total number of changes. This is your total number of leaders needing Y01 Youth Protection

Not trained Summary DecJan Y01Youth Protection S11Intro to Outdoor Leadership Skills S24Scoutmaster Specific Training D72Training the Chartered Org. Rep WA01This is Scouting WS10WEB Troop Committee Challenge 16 BOLD BLUE are Courses Available on line. The Summary is a smaller table Above each Unit Type Word Doc Report The Summary list the Total Not Trained for each Course You can also show the changes from the previous month totals

Thank You Information is a source of learning. But unless it is organized, processed, and available to the right people in a format for decision making, it is a burden, not a benefit. William Pollard 17