Nadine Newman Head/Librarian UWI, Mona Jamaica May 2012

 Formerly I S E R (est. 1948)  Research Institute + teaching unit, 2001   Research fellows  Publisher of Social and Economic Studies  Postgraduate facilities  Documentation and Data Centre (DDC)  Publications Department

The Collection  Documents and reports  Serials  Reference  Archive  Microform  Theses  Multimedia  Maps

The Collection Government Publications

The Collection A joint publication of PIOJ & STATIN since 1988 the main purpose of the survey is to provide the government with information for policy development and planning.

The Collection Journals

The Collection Journals

 Conduct Survey  Walk Around and Identify Specific Areas/Collections  Look at Collection Development and Disaster Plan  Prioritize  Identify funds and staff (very important)

 Three Year Plan – 2012/15  Short Term – Academic Year 2012/13  Long Term – Academic Year 2013/15

 Establish a book repair programme  Care, handling and shelving  Make repairs/improvements to building issues  Training  Acquisition of basic materials  Establish and document policies and procedures  Collaboration

 Seek Funding/Grants  Digitization of Archival Collection  Purchase Materials (scanner etc)  Training  Establish more collaborative relationships

 Undertake a set of basic mending activities used to address problems caused by use, age, poor storage conditions or inherently problematic materials and/or structure. Book Repair Programme

 Review returned circulating materials  Scan the stacks  Talk with colleagues  Each option chosen (repair, replacement, commercial binding etc.) has a cost factor both in staff time and for materials Book Repair Programme - Actions

 There are a number of equipment and supplies that will be necessary for the book repair programme.  Some of the items we can make, but we will need to buy some tools and equipment from a reputable supplier. Book Repair Programme – Equipment and Supplies

Book Repair Programme – Tool Kit o Archival quality repair tape o Awl o Bone folders o Blotting paper o Wax paper o Mylar o Book press o Brush o Paper, scrap o Book Weights o Scissors o Book press o Pressing boards o Glue o Knife o Fine Grade sandpaper o Liquid ink eraser

Care handling and storage of books o Slovenly, haphazard, overcrowded condition will eventually damage the material

Care handling and storage of books - Actions o Improvements to Environment – temperature/humidity o Remove direct sunlight with UV o Regular Cleaning to remove dust, dirt and other substances from handling o Institute proper shelving habits o Purchase materials (book ends etc.)

Sorting /shelving of materials  Book ends must be used to support

Improve poor shelving habits o Items not shelf in an upright position o Books placed with fore edge down will damage spine and joints o Soft cover distort o text block pulling away o Shelf packed too tight

Improve poor shelving habits o Users tend to pull the head caps to get to the book, hence damage to the spine and further damage to the item

Trolleys o The preferred method for moving books and other library materials o Books should be stacked upright o Books should not protrude beyond the edge of the trolley shelves

Trolleys o Books should not be on top of each other on the shelves or trolleys.

Shelving Oversize Items o Should be shelved on the their tail or flat o Never place them on their fore-edge o Avoid shelving short books next to tall books as the small one will not be properly be supported o Do not allow the items to protrude into the aisle

Poor shelving/sorting practices

FAIRLY GOOD SORTING PRACTICES

Improve Building Issues - Electrical

Improve Building Issues - Pests

Improve Building Issues - Water

Improve Building Issues - Drainage

 Establish a book repair programme  Care, handling and shelving  Make repairs/improvements to building issues  Training  Acquisition of basic materials  Establish and document policies and procedures  Collaboration

Collaboration

 Seek Funding/Grants  Digitization of Archival Collection  Purchase Materials (scanner etc)  Training  Establish more collaborative relationships

Digitization of Archival Collection

 du/ du/ Links

The End