Computerized Maintenance Management Presented by Mohamed H. F. Ibrahim Wang, Peixian Mardjani

Definition A CMMS software package maintains a computer database of information about an organization’s maintenance operations. This information is intended to help maintenance workers do their jobs more effectively. Examples: 1 - determining which storerooms contain the spare parts they need. 2 - calculating the cost of maintenance for each piece of equipment used by the organization, possibly leading to better allocation of resources. 3 - dealing with third parties; if, for example, an organization is involved in a liability case, the data in a CMMS database can serve as an evidence that proper safety maintenance has been performed.

Business Processes Work orders Scheduling jobs Assigning personnel Reserving materials Recording costs Tracking relevant information such as the cause of the problem (if any) Recommendations for future action Preventive maintenance (PM) Keeping track of PM inspections and jobs, including step-by-step instructions or check-lists

Business Processes Asset management: Recording data about equipment and property including specifications, warranty information, service contracts, spare parts, purchase date, expected lifetime. CMMS packages can produce status reports and documents giving details or summaries of maintenance activities. The more sophisticated the package, the more analysis facilities are available.

Why CMMS? Effectively Plan Maintenance Functions Improve Productivity Lower Overall Operating Costs Keep On Top of Legal Obligations and Liability

Why CMMS? Extend Equipment Life Reduce Insurance Premiums Record and Store Valuable Information CMMS - An Important Business Opportunity

Beneficiaries President and CEOs General Managers Maintenance Managers Maintenance Workers Maintenance Customers

CMM Software Suppliers DPSI (PMC; iMaint; FleetMaint ) CyberMetrics (Faciliworks) eMaint (X3) ePAC (ePAC web;ePAC server/client) Link It Software (EZ Maintenance Network ; EZ Maintenance Web ) Maintenance Connection MaintSmart MicroMain

Case Study: Fleet maintenance field in DISD Background The Dallas Independent School District (DISD) A territory of 350 square miles More than 160,000 students 1 supervisor and 20-person staff 550 registered vehicles 88 trailers 75 large tractors 25 forklifts 1,600 lawnmowers and weed-eaters

Case Study: Fleet maintenance field in DISD a vehicle comes in for a brake job …before fix it and put it back on the road a few months later, intake manifold is broken, and needs to be replaced trouble the driver create a new work order increase costs after… track all fleet with FleetMaint, perform preventive maintenance at regular intervals an intake manifold problem appears, when a mini pick-up gets to 100,000 miles, because water will get in change the intake manifold gasket, when it gets to 80,000 miles save a considerable amount of money

Case Study: Fleet maintenance field in DISD Keeps detailed data on each vehicle’s maintenance history To prove vehicle safety To provides reports to auditors To be compared with other school districts To determine when DISD should stop putting money into a vehicle and buy a new one To track the efficiency of the department’s repair staff

Case Study: Fleet maintenance field in DISD better plan, control, and monitor the fleet’s operational activities save money cut the number of work orders from 10,000 to 6,000 a year reduce the number of times a vehicle comes in to be serviced

Thank you for your attention!