AIAA Aerospace Sciences Group TC Chair Presentation AIAA Summer Conference San Diego, CA June 2013

2 Overview Topics  AIAA  Technical Activities Committee (TAC)  Aerospace Sciences Group (ASG)  Technical Committee (TC) Questions & Comments

AIAA Topic: Conference Attendance U. S. Government attendance  Restrictions are still in place for government travel  Anecdotal discussions indicate that DoD will not participate in any conferences for the remainder of this FY (Sep 30)  No word on what will happen in FY14 Overall attendance is down for all AIAA conferences  Conference attendance is down ~20% for the conferences held so far  Vended events have been canceled or are not being held by AIAA – MDA canceled by the Missile Defense Agency – FAA chose not to use AIAA as event organizer because of government restrictions on conference organization  See Slide 4 Negative impact to AIAA finances  Below budget by $ 1 million  See Slide 5 3

4 AIAA Topic: Conference Attendance January – May Conference Attendance ConferenceBudgetActualLast% Decrease ASM FAA* (vended) ADS, LTA, BA Missile Defense** (vended) SDM et al * Event held but not organized by AIAA **Event not held NOTE: Attendance numbers are fully paid registrations  Does not include students, retirees, and block registration  Drop appears mostly due to government travel restrictions

AIAA Topic: Conference Attendance 5 NOTE: AIAA always starts the year out at zero and attempts to create a budget that gets us to zero at the end of the FY. The vast majority of our events occur in the summer, and that is where we make up much of the negative difference. Any money that is above the line goes into the portfolio. Any shortfall is made up by dollars that are in the portfolio. The FY12 shortfall that started in July was due to the beginning of the government travel restrictions. The Board authorized passage of an unbalanced budget with the intent that cuts would be made during FY13 to make up for the shortfall.

AIAA Topic: Conference Attendance Path forward  Still unknown at this time  Level of participation of government employees at future conferences is uncertain Update from AIAA staff  Multiple letters sent to Congress  AIAA Public Policy Committee actively working on Capitol Hill  A new letter was sent to Congress on May 29 from AIAA and over 60 professional societies. Signed by AIAA Executive Director Sandy Magnus – Follow on letter to the one that was sent earlier in the year to OSTP/OMB. – 6

TAC Topic: New Event Model (NEM) The New Event Model (NEM) was approved by AIAA BoD in May 2012 The new forum (conference) meetings are  AIAA Science and Technology Forum  AIAA Defense and Security Forum  AIAA Aviation and Aeronautics Forum  AIAA Propulsion and Energy Forum  AIAA Space and Astronautics Forum Beginning implementation in January

TAC Topic: New Event Model (NEM) AIAA Staff is studying hotels/conference centers for size  Previously selected ASM hotels are planned for ASTF (SciTech)  Planning for 2014 has started Rolling out some features prior to 2014  ITAR sessions (US Only) at 2013 JPC  AVIATION 2013  SPACE 2013 Forum Dates and Locations for 2014  ASTF Winter => SciTech January 13-17, National Harbor MD  ADSF Winter/Spring => DEFENSE TBD, TBD  AAAF Early Summer => AVIATION June 16-20, Atlanta GA  APEF Mid Summer => Propulsion and Energy July 28-30, Cleveland OH  ASAF Late Summer => SPACE August 5-7, San Diego CA 8

TAC Topic: NEM Forum Organizing Structure 9 Similar to current ASM/NHF/Expo Structure

TAC Topic: Science & Technology Forum (SciTech) 10 Executive Steering Committee Forum Technical Chair Forum Organizing Committee Led by Forum General Chair Representatives from TCs/PCs Representatives from co-located symposia, workshops Integration Chair Public Policy Chair Education Chair International Chair Member Engagement Chair Etc. Technical Program Committee Led by Forum Technical Chairs (formerly Conference General Chair)  Forum Technical Chairs from AS, ADS, and IS Groups  Chairs sit on Forum Organizing Committee Representatives from other societies (ASCE, ASME, etc.) 4-6 high-level representatives from industry, gov’t, academia Expanded Organizational Structure

11 TAC Topic: Science &Technology Forum & Exposition Dates/Location Confirmed:  January 2014, National Harbor, MD Executive Steering Committee ( ) established:  Dr. Robert “Bobby” Braun, Professor of Space Technology, Georgia Institute of Technology  Dr. John Evans, Vice President, Research Engineering, Lockheed Martin  James Shields, Chief Executive Officer, Charles Stark Draper Laboratory, Inc.  Prof. Tom Shih, Head and Professor of Aeronautics and Astronautics, Purdue University  Dave Throckmorton, Program Manager, Northrop Grumman (2014 General Chair)

TAC Topic: Science & Technology Forum (SciTech) Aerospace Sciences Meeting  Currently aligned TCs  AFM, APA, MVC, PDL, FD, AMT, AA, TP, ASE, GT Guidance, Navigation, and Control Conference realigning  GNC TC moving from August  Modeling & Simulation TC moving from August  AFM TC will increase their sessions and participation Forum planning underway  ASG Forum Technical Chair Lawrence “Robbie” Robertson  Call for papers released April 1  Submissions closed June 5 Need to select ASG Forum Technical Chair for SciTech 2015  Would like to find someone 18 months prior to conference. 12

13 Proposed ASG Chair Rotation Assignment and Schedule for SciTech & AVIATION

TAC Topic: Aviation and Aeronautics (AVIATION) Fluid Dynamics Conference (including Flow Control and Computational Fluid Dynamics) Thermophysics Conference Plasmadynamics and Lasers Conference Applied Aerodynamics Conference Aerodynamic Measurement Technology Conference Ground Testing Conference Atmospheric Flight Mechanics Conference Atmospheric and Space Environments Conference Aeroacoustics Conference Aviation 20XX Conference Aviation Technology, Integration, and Operations Conference Multidisciplinary Analysis and Optimization Conference Aerodynamic Decelerator Systems*/Balloons/Lighter-Than Air Conferences Flight Testing Conference Complex Aerospace Systems Exchange * 14

TAC Topic: Aviation & Aeronautics (AVIATION) 15 Executive Steering Committee Technical Program Chair Forum Organizing Committee Led by Forum General Chair Representatives from TCs/PCs Representatives from co-located symposia, workshops, seminars Integration Chair Public Policy Chair Education Chair International Chair Member Engagement Chair Etc. Technical Program Committee Led by Forum Technical Chairs (formerly Conference General Chair)  Technical Chairs rotates from AAS and AS Groups  Chairs sit on Forum Organizing Committee Representatives from other societies (3AF, CEAS, ISSMO, etc.) 4-6 high-level representatives from industry, gov’t, academia Expanded Organizational Structure

TAC Topic: Aviation & Aeronautics (AVIATION) ASG will use rotation established for Fluids Conference to select ASG Forum Technical Chair  Defined role of Associate AS Chair for one year  ASG Forum Technical Chair the following year ASG 2014 representatives are  ASG Forum Technical Chair: Andy Broeren (ASE)  AS Associate Chair: Greg Naterer (TP) – Will be AVIATION ASG Forum Technical Chair in 2015 Would like to assign chairs 18 months prior to conference  Need 2015 AS Associate Chair in January

TAC Topic: Aviation & Aeronautics (AVIATION) 17 The “AS Associate Chair” is a title that I have made up and is not listed in the AIAA NEM Forum organization. The goal is to have a back-up to the ASG Technical Technical Chair. This back-up role would allow the next TC member to learn the organization and bureaucracy associated with planning the AVIATION Forum. The AS Associate Chair would have a year to learn the process prior to taking a lead role (e.g. attend Forum planning meetings and participate in planning teleconferences). I would anticipate that the process internal to ASG would be that a TC member who has organized their TCs call-for-papers, sessions, etc. would move up into the AS Associate Chair role and then to the ASG Forum Technical Chair position. By combining smaller conferences into Forums, there will be fewer opportunities to learn conference planning. Also in a worst case scenario, the AS Associate Chair would move into the ASG Forum Technical Chair position if the current Chair cannot complete this task for whatever reason.

TC Topic: Health Assessment How healthy is your TC? TC/PC Self Assessment   Search for the file “TAC_F_Committee Self Assessment_V02”  This is a good tool for seeing how your TC is doing Major items  Does your TC have a Charter?  Does your TC have a written manual or reference document?  A written process is needed if you select an award (e.g. best student paper, Aerodynamics or Thermophysics award).  How do members and others know what your TC is doing? Web Pages… 18

TC Topic: Web Pages Web Pages…  Each TC needs a web master and a back-up/helper  Great location to share information (e.g. minutes, charter, award process, photos)  This is your face to the outside world for new AIAA & TC members  Most ASG TC web pages are stale, forgotten orphans  When was the last time your TC updated its webpage? TAC web site   Provides numerous documents (e.g. Chair manual, Self-Assessment) ASG web site   Has links to the various TCs  Needs improvement 19

TC Topic: General Reminders Chair-Elect  For new chairs, TCs need to select a vice-chair in a timely fashion  There are two accepted practices for chair-elect timelines (see TAC_P_Chairs Manual_V01)  TC Chair position is for 2 years Member Responsibilities  Maintain current AIAA Membership (must be an AIAA member)  Recruit new TC members  Submit names for AIAA awards  Submit names for AIAA elected offices  Propose membership upgrades  Propose session papers for AIAA journals 20

TC Topic: General Reminders Technical Committee size  Maximum of 50 members  35 US Members  International members  Associate members 34 years old or younger (non-voting)  Alumni members (non-voting)  Must get approval of ASG Director or Dep. Director to extend TC member beyond 3 year term  Cost to AIAA when TC meeting attendance goes up – Dinner cost – Audio Visual (AV) and speaker system – Reason for limitation on number of “visitors” to TC meetings. 21

22 ASG Topic: TC Funds ASG Director is given annual funding  Total for FY13 is $4600  Down from FY12 of $5800  ASG left around 50% of our funds on the table in FY12  Left-over funds are rolled into the general AIAA fund No funds remain for this FY (ends 30 Sept.)

Questions & Comments 23

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25 Flight Sciences Deputy Directors Rob Vermeland Bill West Applied Aerodynamics Jim Guglielmo / Martiqua Post Astrodynamics Yangping Guo / Al Cangahuala Atmospheric Flight Mechanics Peggy Williams-Hayes / TBD Guidance, Navigation, and Control David Doman / D. Brett Ridgely Modeling and Simulation Bimal L. Aponso / TBD Aerospace Sciences Group Leadership Team Jim Keenan - Director Fluid Sciences Deputy Directors Mark Melanson Tom Beutner Aeroacoustics Walter Eversman /Casey Burley Aerodynamic Measurement Technology Mark Sheplak / Paul Danehy Atmospheric and Space Environments Marcia K. Politovich / TBD Fluid Dynamics David Williams / TBD Ground Test Ray Castner / Steve Dunn Meshing, Visualization, & Comp. Env. Bill Jones / Carl F. Ollivier-Gooch Plasmadynamics and Lasers Ron Litchford / Jonathan Poggie Thermophysics Greg Naterer / Eric Silk

Web information TAC web site  ASG web site  TC/PC Self Assessment  s/AllItems.aspx s/AllItems.aspx  TAC_F_Committee Self Assessment_V02  TAC_P_Chairs Manual_V01 26