SHARP/SMART Training Resources Presented by OCFO - Statewide Payroll and Accounting Team

SHARPResources

SHARP Resources The SHARP website provides links to important SHARP Resources:

SHARP Resources SHARP related documents, forms, and links can be found at HR/Payroll Documents/Forms Instructions for downloading/importing reports and flat files related to SHARP Time and Labor Instructional Documents Leave Accrual/Biweekly Payroll Schedules Desk Aids & Training Resources Combo Code/Task Profile/Dept Budget Table Templates Future Quarterly Pay Periods/Pay Dates

SHARP Resources SHARP offers Computer Based Training (CBT) courses linked from the SHARP website at:

SHARP Resources SHARP CBT courses are an excellent resource for initial training as well as refreshers/cross- training of agency staff in these areas: SHARP Intro/Reporting Time and Labor Self Service, Timekeeper, HR Admin, Finance Maintenance Human Resources Workforce Admin, Position Mgmt, Benefits, Recruitment, Training Payroll Payroll, Commitment Accounting

SHARP Resources Specifics for Payroll procedures and the HR/Payroll Checklist for SHARP are located on the Dept. of Admin. website at: officer/payroll-services/payroll-procedures/

SHARP Resources Each payroll procedure provides the details required to complete the necessary action:

SHARP Resources An HR/Payroll Checklist for SHARP is available on the Payroll Procedures webpage:

SHARP Resources The HR/Payroll Checklist details the report generations, reviews, approvals, and actions that should occur on key days of the payroll cycle:

SMARTResources

SMART Resources SMART Training is available under the Training Heading at:

SMART Resources LIVE 9.2 Training session was held on Feb. 1 st Modules covered included: “Req-to-Check” Process Procurement Accounts Payable Workflow Travel and Expense Suppliers Video of the training will be posted soon under the SmartWeb Training Link for use by agencies

SMART Resources SMART Web Module pages contain: Job Aids containing step-by-step instructions and Tips and Tricks Training Guides/Materials Report/Query Information 9.2 Specific materials are available: On the 9.2 Training Materials Link AND Integrated into the specific Module pages

SMART Resources Module Specific Web-Based Training & UPKs Great tool for new users Links for Web Based Training throughout Training section

SMART Resources Start with web-based training:

SMART Resources Web-based trainings include Lesson Checkpoints to test knowledge:

SMART Resources UPK (User Productivity Kit) Tool launches from within the web-based training and shows a recorded simulation:

SMART Resources UPK business scenario example:

SMART Resources UPK provides a recorded computer simulation of the actual business process in SMART:

SMART Resources New 9.2 UPKs can be accessed by clicking on the ‘Help’ link available inside of SMART:

SMART Resources Choose the lesson from the left-hand menu:

SMART Resources Once highlighted, choose “Try It!” from the top bar to launch the lesson selected:

SMART Resources Kansas Service Desk is also available to provide direct assistance with system issues, password resets, and troubleshooting: Log a Service Desk ticket through your agency Service Desk liaison at Call (select option 2 for SMART) KS Service Desk Hours of Operation: 8:00a – 5:00p Mon – Friday (excluding Holidays)

SMART Resources Solutions Articles in Service Desk Articles to assist users with processes in SMART Many now outdated or a duplication of SMART Web Solution articles are being cleaned up to remove information that is provided elsewhere After clean-up, Solutions will contain general topics such as Service Desk and Security Liaison information Reminder: SMART Web is the preferred location for SMART training resources

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