WVU Intranet EBO Assignment Information Existing Employee

Assignment Information (Existing Employee) Form DAJ05

Questions to Ask the Student Worker or GRA before hiring. If they are currently employed with WVU? If yes, then that means they are already in the Oracle System and you can proceed. If No, then refer to the New Hire presentation.

Completing Employee Information and Assignment Administration Section of Form Employee Information Section: Enter Individual Last Name First Name Middle Name (if available) Form Type: Primary Assignment Other Assignment if it applies Hire Date: Oracle format (dd-MMM-yyyy) Assignment Administration Section: Position: Type in Student Worker Or Grad Res. Asst. See next slide for Organization Names Department /Organization: See next slide for Organization Names

Oracle Organization Name To Used: REBO Regional Research 1 Research Office Administration Resource Administration Resource Extraction Rsrch Compliance Sponsored Programs Office 1 Technical Communications Virtual Medical Campus WVU Nano Alternate Transportation Fuels Economic Development Environ Services & Training Environmental Technology EPSCoR Dept Forensic Science Research Fuel Utilization Mkt Enhanc & Prgm Development Office of NRCCE Office of Rsrch Technology Transfer Assignment Administration Section Cont’d Benefits Eligible: NO (always for Student Workers and GRA’s) Benefits Program: None (always for Student Workers and GRA’s) Pay Type: Hourly for Student Workers Salary for Graduate Research Assistant

Leave Plan: Not Applicable ( for Student and GRA’s) Check Distribution Location: (NRCCE & Alt Fuels) (OSP) (Compliance) (RRI) (Res. Office, VMC, Tech Trans., Forensic, WVNano, EPSCoR) Payroll: Arrears Pay Year Type: 12mo except for GRA’s Salary Plan: NA Or None Employment Category: Part-Time Temporary (Student Workers) Part-Time Regular (GRA’s) Appointment Type: State Exemption Status: Non-Exempt (Student Worker) Exempt (GRA’s) Supervisor: Name of Supervisor who must be in Oracle payroll system

Doe Mary Lynn Primary Assignment 01-Mar-04 Student Worker. Arrears Organization Name 12mo No NA None None Part-Time Temporary HourlyState Not Applicable Non-Exempt William Davis

Completing Additional Assignment Details and Salary Administration Section of the form: Additional Assignment Details : 0^25All Student and GRA’s) Assignment FTE: 0^25 (All Student and GRA’s) Do not Fill Current FY Budget FTE: (Do not Fill) 01-Jul Student Workers Contract Begin Date: 01-Jul Student Workers Start Date if GRA’s Start Date if GRA’s 30-Jun -Student Workers Contract End Date : 30-Jun -Student Workers Student Workers-Hourly Salary Basis: Student Workers-Hourly GRA’S-Salary Salary GRA’S-Salary- Salary 20 hrs for students (always) Working hours/week: 20 hrs for students (always) No Is position faculty Tenure track? No No Is Employee Tenured? No must be in Oracle payroll system Supervisor: Direct Supervisor (must be in Oracle payroll system) Salary Administration Student Workers-Hourly Rate Amount: Student Workers-Hourly Rate GRA’s – Total Amount of salary for appointment GRA’s – Total Amount of salary for appointment length (ex. $1,000.00= $9,000.00) length (ex. $1,000.00= $9,000.00) fill in like this 9000.OO

0^25 01-Jul 30_Jun Hourly State No 01-Mar hr New Hire

Completing Labor Distribution Section of the form: GL Lines: Includes the follow: Campus. DA. Fund.Line Item.Function.Project.End Date.Percent (must total 100%) (Note: can be multiple funding sources, but must total 100%) POETA: Includes the following: Project Number.Task.Award.Organization.Exp Type.End Date.Percent (must total 100%) (Note: can be multiple funding sources, but must total 100%) Comments: Is optional Use only if need to get a message to EDS keyer

Dec % Debra Jacobs 7571x5427 Research

You have just completed the form what next ? Complete the prepare’s address: Your address and phone number Employee Home EBO: Scroll down to Research Click on Submit Form to EBO If you have any questions or need help please contact Debbie at 7571ext 5427