Click to edit Master title style What do you mean you don’t roll over at the end of the year?! Roger Emery 23 March 2016

Click to edit Master title style So what the hell do you do?! No such things as academic years Units (Modules) have a start and end date So do courses Every instance of every unit has a Moodle (Course) page

Click to edit Master title style A page for every unit instance Each page created from student records system data Data includes start date, instance code, delivery Created from a template Moodle course

Click to edit Master title style

Ownership Unit leaders can import content from the previous iteration of the unit add additional tutors, technicians etc Unit leaders are responsible for the content on each iteration of each unit Own the page Unit leaders have to Ensure units meet minimum content requirements Engage!

Click to edit Master title style The Students The new unit has its cohort of students enrolled Updated nightly from CSV The previous unit instance remains in place with the previous students enrolled Students can then look back over previous units’ content, assessments etc. Offers easy auditing and evidence

Click to edit Master title style Back-up Server has db replication and hourly data rsynch Server has nightly mySQL dump and full back-up Nightly moodle mbz back-ups are saved to back-up server partition space

Click to edit Master title style Housekeeping Remove units (moodle courses) whose end date is greater than 3 years Move the related mbz back-ups to another directory for longer term archiving

Click to edit Master title style Pros & Cons Student demand to be able to revisit materials Auditing and appeals evidence Ease of access for teaching staff Built out exceptions Supports delivery not aligned to academic year mbz files slightly harder to access Still need to do housekeeping!

Click to edit Master title style Roger Emery Associate Professor Learning Technologies Development Manager Solent Learning and Teaching