Lesson 12: Working with Multiple Worksheets

Contents

Lesson Outline5 Section 12.1: Copying and Grouping Worksheets6 Section 12.2: Creating a 3-D reference7Section 12.3: Using Functions and Formulas in a 3-D reference8Section 12.4: Printing Multiple Worksheets 8 File Listing

Copy and Rename Worksheets 12-1JanKowO.xls NoneGroup Worksheets 12-2Click sheet tab. Hold [Ctrl] and click other tabs. JanKowO.xlsNone Ungroup Worksheets12-2 Click any tab not in the group or right-click a tab and choose Ungroup Worksheets. JanKowO.xlsNoneGroup Worksheets and Insert Data12-3 JanKowO.xlsNone Format Values and Insert a Function12-4Group worksheets. Apply formats. Ungroup sheets.JanKowO.xls NoneInsert and Move a Worksheet12-5 JanKowO.xlsNoneFill Data to a Worksheet12-6 JanKowO.xlsNoneCopy Multiple Worksheets12-7 JanKowO.xlsNoneScroll Multiple Worksheets12-8 JanKowO.xlsNoneCreate a 3-D Reference12-9Click cell and key =. Click worksheet tab and first cell for calculation. Key operator. Click next tab and cell. Press [Enter].JanKowO.xls NoneUse Paste Special 12-10Select the cells and click Copy button. Click cell for location of copy. Choose Edit, Paste Special. Choose options. Click OK.JanKowO.xlsNone Edit Underlying Data12-11 JanKowO.xlsNone Enter Data in Grouped Worksheets12-12 JanKowO.xlsNoneUse AVERAGE in a 3-D Reference 12-13Click cell and click Insert Function button. Choose function. Click worksheet tab and cell for first argument. Click next argument box, click tab and cell. Click OK.JanKowO.xlsNone Use MAX and Paste Functions in a 3-D Reference12-14 JanKowO.xlsNoneUse Multiplication in a 3-D Reference 12-15JanKowO.xls NoneView Grouped Worksheets12-16 JanKowO.xlsSol12-16.xls Add a Footer to Grouped Worksheets12-17None NonePrint Formulas for Grouped Worksheets12-18 NoneNoneCopy worksheets. Group and format worksheets.12-19AdvExp.xls Sol12-19.xls

Copy worksheets. Group sheets and delete data. Create a 3-D reference.12-20Charity.xls Sol12-20.xls

Use functions in a 3-D reference. Create 3-D references by using formulas.12-21EstAdv.xls Sol12-21.xls

Group worksheets. Print multiple worksheets ProductList.xlsSol12-22.xls

Copy data. Create a 3-D reference Personnel.xls Sol12-23.xls

Copy worksheets. Create a 3-D reference. Group and ungroup worksheets.12-24None Sol12-24.xls

Group and ungroup worksheets. Copy data to another workbook SandwichSales.xls Sol12-25.xls

Copy worksheets SandwichSales.xlsSol xls –12-27NoneNone12-28 Personnel.xlsNone12-29NoneNone Lecture Notes

Lesson Outline

Section 12.1

Copying and Grouping Worksheets

Section 12.2

Section 12.3

Section 12.4

Lecture OutlineSection 12.1

Copying and Grouping Worksheets Copies of a worksheet can be made and to prepare additional worksheets with similar data. Worksheets can be grouped, and formatting for all of them can be changed at once. All formatting including row heights and column widths is copied with the data when the Move or Copy dialog box is used. Grouping Worksheets and Deleting Data When worksheets are grouped, editing and formatting commands affect all sheets in the group. If the worksheets have similar data, grouping is an easy way to make changes in all worksheets at once. Grouping Worksheets and Inserting Data Any insertions made in one worksheet of a group will affect all sheets in the group. Formatting Values and Inserting a Function Functions added to one worksheet affect all the other sheets in the group. Inserting and Moving a Worksheet Inserted worksheets can be renamed or moved to a desired location by dragging from the worksheet tab and dropping in the desired location. Filling Data to a Worksheet Data in a grouped worksheet can be copied to another worksheet in the group. When data is copied with the Fill option, column widths and row heights are not copied. Copying Multiple Worksheets When grouped worksheets are copied, a copy of each sheet within the group is created. Scrolling Multiple Worksheets

The worksheet tab scrolling buttons are at the left edge of the tab names. These buttons allow scrolling when a worksheet has many tabs. Lesson Key Objective

Teaching Tip:

Inform students that if the Create a copy checkbox is not clicked in the Move or Copy dialog box, the worksheet will be moved.

Additional Notes:

Teaching Tip:

Demonstrate how to use [Ctrl] and [Shift] to select more than one object.

Remind students to work on ungrouped worksheets when the data or formatting is intended for a single worksheet.

Teaching Tip:

Inform students that when a new worksheet is inserted, it will take the number after the number of the last worksheet.

Additional Notes:

Text Figure: Fig12-02

Section 12.2 Creating a 3-D reference If a formula refers to cells in another worksheet, the formula is described as a 3-D reference. The formula is a dynamic link between worksheets. If the value in the referenced cell is edited, the formula recalculates the result. A 3-D reference is valuable when a total based on data on several sheets has to be calculated. Pointing to the cells in the appropriate worksheet can create a 3-D reference. Excel inserts the worksheet tab name followed by an exclamation point with the cell address. The exclamation point after the worksheet tab name is sometimes known as an identifier.

Teaching Tip:

Inform students that a 3-D reference uses more than one surface because it uses more than one worksheet.

Text Figure: F12-06

Additional Notes:

Text Figure: F12-07

Teaching Tip:

Have students try entering data by grouping worksheets.

Section 12.3 In addition to simple math, functions can be used in a 3-D reference. Pointing at references rather than keying them in can avoid errors. Using AVERAGE in a 3-D Reference The AVERAGE function can be used in a 3-D reference for calculating the average of data from different worksheets. The MAX function can be used in a 3-D reference to find the largest value in a range of cells in different worksheets. It is in the Statistical category of the Insert Function window. Multiplication can be used in a 3-D reference like other arithmetic operations.

Teaching Tip:

Inform students that Excel includes the worksheet tab name and the exclamation point so they do not have to be keyed in again.

Have students try an example of multiplying data across worksheets.

Text Figure: F12-08

Text Figure: F12-09

Section 12.4 Viewing Grouped Worksheets Grouped worksheets are shown in print preview one after the other. Adding a Footer to Grouped Worksheets A common footer can be added to all grouped sheets using File and Page Setup. Print formulas for Grouped Workbooks Formulas can be displayed and printed from grouped workbooks.

Teaching Tip:

Inform students that if they save a workbook while sheets are grouped and reopen it, the workbook will open with grouped sheets.

Additional Notes: Footers can be added from Print Preview dialog box, but only to one sheet at a time.

Additional Notes: