Microsoft® PowerPoint 2013

Select slides, rearrange slides, add sections, and delete slides 1 Use the Clipboard 2 Check spelling and word usage 3 Insert headers and footers 4 Apply a consistent background and theme colors 5 Add movement effects 6 2

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To select contiguous slides:  Click the first slide.  Press Shift while you click the last slide in the selection. To select noncontiguous slides:  Click the first slide.  Press Ctrl while you click each slide you want to add to the selection, one at a time. 4 1 Exercise 3-1 Figures 3-1 and 3-2

 You can rearrange slides using several methods: – Slide View – Slide Sorter – Outline View  Click and drag to re-position your slide 5 1

 From the Home tab, in the Slides group, click the Section button, and choose Add Section.  Short-cut—Right-click, choose Add Section 6 1 Figure 3-4 Section button Untitled section

 To delete slides, select them on the Slides tab and use one of these methods: – Press Delete on your keyboard – Click the Cut button on the Home tab, in the Clipboard group. – Short-cut—right-click, Delete 7 1 Exercise 3-4

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 Cut. The selected text or object is removed and stored on the Clipboard.  Copy. The selected text or object remains in its original place, and a copy is placed on the Clipboard.  Paste. A copy of the item is placed at the location of the insertion point, and the item remains on the Clipboard.  Duplicate. A copy of the item is made on the same slide, and a copy is placed on the Clipboard 9 2

 The Clipboard holds up to 24 items at a time.  Clipboard items are viewed and managed by using the Clipboard task pane. – Home tab, Clipboard group, click the launcher  Delete does not save items to the Clipboard. 10 2

Keyboard short-cuts:  Ctrl+ C – To Copy  Ctrl+ X – To Cut  Ctrl+ V – Paste  Ctrl+ D – Duplicate 11 2

 On the Slides tab, select the slide you need to move. – From the Home tab, in the Clipboard group, click the Cut button. – This removes the slide and stores it on the Clipboard.  On the Slides tab, select the slide you want to precede the new slide. – Click the Paste button. – The cut slide is inserted after the selected slide Exercise 3-5 Figure 3-5 Number of items in the Clipboard Slide that has been cut

 Select text then press Ctrl + X to cut the text from the slide.  Move to a new position and then click the item you want from the Clipboard to insert that text Exercise 3-6 Figure 3-6

 A Paste Options button appears below the text each time you paste.  Click the Paste Options button and choose your preferred option Exercise 3-6 Figure 3-7 Paste Options button

 Click the Clipboard Options button.  At the top of the Clipboard pane, click the Clear All button to remove all of the Clipboard items Exercise 3-7 Figure 3-8 Clear All button Clipboard Options button

 The Undo button reverses your last action (Up to 20 actions)  Once the Undo button is used, the Redo button appears. – reapplies editing commands in the order you undid them.  Keyboard short-cuts: – Ctrl + Z - To Undo – Ctrl + Y – To Redo 16 2

The Format Painter Button is used to copy character formatting To Copy the formatting one time:  Single-click the Format Painter button on the Home tab, Clipboard group  The mouse pointer changes to a paintbrush with an I-beam pointer  Select the text to be formatted To Copy the formatting multiple times:  Double-click the Format Painter button – To turn OFF the Format Painter button Press the ESC key Click the Format Painter button 17 2

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 Spelling is an excellent proofreading tool, but careful proofreading and editing are still required  Right-click a word with a red wavy underline and choose the correct spelling  Press F7  Click the Spell-Check button on the Quick Access Toolbar 19 3 Figure 3-9

 Searches through reference materials such as dictionaries, encyclopedias, and translation services.  From the Review tab, in the Proofing group, click the Research button Exercise 3-11 Figure 3-10

 Used to find words with similar meanings  Click on the word you need to look up.  Press Shift + F7  Short-cut – Right Click a word, Synonyms  Review Tab 21 3 Figure 3-11

To use Find and Replace:  From the Home tab, in the Editing group, click the Replace button to open the Find dialog box  Press – Ctrl + H 22 3 Exercise 3-13 Figure 3-12

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24 4  Date and time. Current date and time updated automatically or keyed as a fixed date.  Header. Descriptive text printed at the top of the page on notes and handout pages only.  Page number. Number placed in the lower right corner of notes and handout pages.  Slide number. Number placed on slides, usually in the lower right corner.  Footer. Descriptive text printed at the bottom of slides, notes pages, and handout pages.

 Click the Insert tab, Click the Header and Footer button  Page Set-Up dialog box  To add Header and Footer to your slides 25 4 Exercise 3-14 Figure 3-14 Preview box

 Use the Notes and Handouts tab in the Header and Footer dialog box  To insert header and footer information on notes pages and handouts 26 4 Exercise 3-15 Figure 3-15

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 From the Design tab, in the Themes group, click the More button to display themes  Point to one of the themes to preview it  Click to apply 28 5 Figure 3-16

 From the Design tab, in the Themes group, click the Colors button to see choices for theme colors arranged in alphabetical order name  Point to theme colors to preview them, “ Live Preview”  Click theme colors to apply them to your presentation 29 5 Exercise 3-17 Figure 3-17

 From the Design tab, in the Variants group, click the Fonts button to see theme fonts. – Some themes use one font while others use two.  Click Theme Fonts to apply them to your presentation Exercise 3-18 Figure 3-18

 From the Design tab, in the Variants group, click the Effects button to see several choices for theme effects.  Click a Theme Effect to apply it to your presentation Exercise 3-19 Figure 3-19

 From the Design tab, in the Variants group, Fonts, click Customize Fonts  Click Create New Theme Fonts at the bottom of the Font Theme drop-down list.  Choose both a Heading font and a Body font.  In the Name box, key a name for this theme.  Click Save 32 5 Exercise 3-20 Figure 3-20 New theme font name

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 From the Transitions tab, in the Transition to This Slide group, click the More button to display transitions.  Point to transitions to preview “Live Preview” them  Click a Transition to apply it 34 6 Figure 3-21

 From the Transitions tab, in the Timing group, click the down arrow in the Duration box. – Key the number of seconds you need. This applies ONLY to the selected slide. – Click the Apply to All button if the same transition speed should apply to all slides in the presentation.  Click the drop-down arrow in the Sounds list box, and choose a sound. – Still working in the Timing group, for Advance slide select On mouse click. 35 6

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Write concise text Be sure the sequence of content is logical Use accurate spelling and appropriate wording Customize a theme for a unique design These strategies used in Lesson 3 are essential for easy-to-read text that an audience can readily comprehend. Themes provide background consistency and help to create a unified and cohesive presentation. 37