UNMJobs Next Steps September 30 & October 2, 2008

Agenda Decisions, Decisions UNMJobs Security Roles UNMJobs Required Training Process Flow Timeline & Important Dates Q & A

UNMJobs Access Decisions, Decisions Security Request Approved Request UNMJobs Security Role Originate or Approve a ‘hire’ using UNMJobs NO No Further Action Yes Complete Required Training

Security Roles Department Originator - Staff Department Originator - Faculty Department Originator - Student Role Description Person who initiates hiring actions for a department(s) Ex: Create New position, Modify existing position, request a posting, Hiring Proposal, Temp Services Request Required Training FINPRV102 Securing Private Data Exam (online) EOD 515 UNMJobs for Department Originators UNMJobs Security Roles and the BAR

Security Roles Department Approver - Staff Department Approver - Faculty Department Approver - Student Dean/Director Area Role Description Person who approves hiring actions for a department(s) Required Training FINPRV102 Securing Private Data Exam (online) EOD 516 UNMJobs for Department Approver (online) UNMJobs Security Roles and the BAR

Security Roles EVP Administration Area Approver EVP Provost Area Approver EVP HSC Area Approver Role Description Representative in respective EVP Or Provost office who approves any type of hiring at the University level *Restricted* Required Training FINPRV102 Securing Private Data Exam (online) EOD 516 UNMJobs for Department Approver (online) UNMJobs Security Roles and the BAR

UNMJobs Training & Labs Training/Walk-in Labs When EOD 515 UNMJobs for Department Originators TBD EOD 516 UNMJobs for Department Approvers12/01 EOD 515L UNMJobs Lab for Department Originators 12/01 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ EOD 522L UNMJobs Lab for Internal Employee TBD Applicants (4 labs/Bilingual) EOD offers ongoing UNMJobs Training

UNMJobs Time Line Final Changes due to PeopleAdmin 10/03/08 PeopleAdmin completes UNM’s changes 10/10/08 UNM Converts/Uploads data to UNMJobs 10/12/08 Integrated Testing 10/13-10/15/08 Core Office Training on Processes 11/10-11/14/08 Dept Originators/Approvers Training Begins 12/01/08 Internal Go-Live (Depts Begin Posting) Staff 11/24/08 Open Lab for Internal Applicants Begin TBD Site opens to postings and applicants Staff 12/15/08 Faculty 1/05/09 Student 1/05/09

Important Dates All Staff Postings close Dec 14, 2008 eJOBS is closed to applicants for applying Dec 14, 2008 All requests for posting underutilized positions (10 day min) in eJOBSs must be submitted to Client Services by Nov 19, 2008 All requests for posting definite close (5 day min) Nov 26, 2008 All hires from postings in eJOBS must be submitted to Client Services by Jan 23, 2009

Summary ONLY those who originate or approve hiring actions through UNMJobs need to complete required training Sign-up for UNMJobs courses in Learning Central, Catalog section, Category – ‘UNMJobs’ To ensure available space, register for walk-in labs Classroom offerings will be held at the Business Center EOD Lab and HSC Med Lab II

Mark your calendars…. UNMJobs – Internal Debut Oct 14th 9:00 to 10:00 HSC (HSSB 105) Oct 16th 3:30 to 4:30 Main (Lobo A & B) Town Hall – Dec 3 rd 3:00 – 4:30 Woodward Hall

Mark your calendars…. UNMJobs –Schedule Update! Oct 28 th 3:30 to 4:30 HSC (HSSB 105) Oct 30 th 9:00 to 10:00 SUB Theater