SCMS Overview Presented by Tony Wiltshire

… to this presentation which will provide a brief overview of the regional supplier and contract management system (SCMS) Welcome...

 Supplier and Contract Management System (SCMS) been procured by Leeds on behalf of the Y&H region  A regional web based solution fully funded by the Y&H CoE for a 5 year period  Available to all 22 Councils in the Y&H region (plus any other public service contracting body (e.g. Police, Fire etc) The System

 SCMS is designed to replace any existing approved list databases that Councils in the region use  Existing data has been transferred (approved list data, contracts awarded etc)  System use is not mandatory, but it is hoped the benefits will be obvious Developments

Great Britain

Available to all 22 Councils in the Y&H Region (plus any other public service contracting body – Fire, Police etc) North Yorkshire Craven Hambleton Harrogate North Yorks CC Richmondshire Ryedale Selby Scarborough York South Yorkshire Barnsley Doncaster Rotherham Sheffield East Yorkshire & Northern Lincolnshire East Riding Hull North East Lincs North Lincs West Yorkshire Bradford Calderdale Kirklees Leeds (host authority) Wakefield North Yorks CC Hambleton Harrogate York Leeds Scarborough Bradford Calderdale Kirklees Wakefield East Riding Hull N.Lincs N.E.Lincs Craven Selby Rotherham Sheffield Barnsley Doncaster Ryedale Richmondshire

The SCMS Solution Supplier Management Tender Management Contract Management

Supplier Management  Suppliers can self register  Suppliers can maintain own profiles  PQQ, Approval process questionnaire management  Search, report and data export  Collaborative working reduces administration – speed up process Features/Benefits

Tender Management  Create a schedule of workflow tasks  Source firms by rotation, performance etc  Generate PQQs, tender documents, addenda letters etc (with 1 or all tenderers)  Accommodate paper and/or e-Tendering  Standardise and simplify tender procedures  Reduce time and costs Features/Benefits

Contract Management  Central register for awarded contracts  View key contract events (contract renewal dates etc.)  Complete document repository  Supplier performance reporting  Financial management and tracking (record stage payments, savings etc) Features/Benefits

 it’s free!  it’s free! - (other than the normal ISP charges)  offers high levels of security  ease of use  flexibility  electronic communication  no special software / hardware required  Access to information (e.g. future tenders, awarded contracts)  Manage their own data Benefits for Suppliers

Benefits for Buyers  it’s free!  it’s free! - (for now!)  system enforces CPR compliance  flexible - decentralise the tendering  improves communication (transparent, open and aids dissemination)  reduces the costs associated with the tendering process  encourages collaborative working

Questions