- HEMIC Facility Inspections

Common Losses A fire breaks out in a 16 story office building An employee had the tips of two fingers amputated Could these losses have been prevented? Facility Inspection

n-n- What Is An Inspection? Facility Inspection An inspection is a visual examination of a facility &/or equipment to identify, report, and eliminate or control hazards having the potential to cause accidents. l reduces costs l helps maintains a safe environment l helps control a changing environment

Value Of Inspection Eliminates hazards before they cause injuries or other losses Prevents damage to materials & equipment Shows effectiveness of other loss control functions Assists in loss investigation Facility Inspection

Value Of Inspections Provides on-the-job training in loss control Demonstrates commitment of top management to loss control Establishes supervisor accountability Provides a means for measuring supervisor's loss control performance Facility Inspection

Types Of Inspections n Continuous n General n Special n Operator n Preventive maintenance n Motor vehicle Facility Inspection

What Types Of Inspections Are Necessary? Inspection requirements depend on: The premises, equipment, vehicles, processes & materials used Past accident history OSHA & other regulatory requirements Facility Inspection 3 Continuous inspections 3 General inspections

The Role Of Management Determine types of inspections to conduct Develop inspection procedures & forms Assign a loss control coordinator Train personnel Hold managers accountable Monitor work Facility Inspection

n-n- Continuous Inspections: Definition Facility Inspection Continuous inspections are an ongoing daily observation of the premises, equipment, operating procedures & other related areas by employees & supervisors with the purpose of identifying, reporting, and eliminating or controlling hazards. Better & faster hazard identification Employee involvement in loss control

Planning Continuous Inspections Create a two part hazard report form Assign continuous inspections Authorize employees to take immediate interim corrective action Train employees Facility Inspection

n Determine & take corrective action n Notify employee of corrective action n If no action, notify employee & explain n Reward employees for reporting hazards Taking Corrective Action Facility Inspection

n-n- General Inspections: Definition Facility Inspection General inspections consist of a scheduled & planned visual examination of a department or an area in order to identify, report, and eliminate or control hazards that are found. General inspections do not take the place of: Special inspections Operator inspections Preventive maintenance inspections

Planning General Inspections Determine who will plan & conduct the inspections Define the inspection areas Facility Inspection

Creating A General Inspection Inventory Decide what items to inspect survey the inspection area Facility Inspection

Creating A General Inspection Inventory Decide what items to inspect Items to consider  atmospheric conditions  buildings & structures  containers  electrical equipment  elevators, escalators & manlifts  fire fighting equipment hand tools Facility Inspection

Creating A General Inspection Inventory Decide what items to inspect Items to consider  hazardous supplies & materials  material handling equipment  personal protective gear  pressurized equipment  production & related equipment  personnel supporting equipment  power sources Facility Inspection

Creating A General Inspection Inventory Decide what items to inspect Items to consider  structural openings  storage facilities & areas  transportation equipment  walkways & roadways  warning & signaling devices  planned operating procedures Facility Inspection

Creating A General Inspection Inventory Decide what items to inspect review available inspection, maintenance & loss investigation reports include items required by OSHA consult with workers decide what items require other types of inspections Facility Inspection

Creating A General Inspection Inventory Decide what critical parts (if any) to inspect on each item identify critical parts: parts which must be kept in proper working order to maintain the safety of the device inspected. These parts are also subject to damage, wear, deterioration, defects or misuse which creates hazardous conditions. Facility Inspection

Creating A General Inspection Inventory Decide what critical parts (if any) to inspect on each item Critical parts to consider  protective guards  safety devices  control components  mechanical power components Facility Inspection

Creating A General Inspection Inventory Decide what critical parts (if any) to inspect on each item Critical parts to consider  electrical power components  point-of-lift components  point-of-operation components  weight-bearing components Facility Inspection

Creating A General Inspection Inventory Decide what critical parts (if any) to inspect on each item consult with workers provide list to purchasing department Facility Inspection

Creating A General Inspection Inventory Decide what conditions to look for Hazardous conditions Planned operating procedures that may create hazards Facility Inspection

Creating A General Inspection Inventory Decide frequency of general inspections, considering: The potential for losses The number & type of people in the area How quickly hazards are likely to develop Past losses Facility Inspection

Making General Inspections Prepare for the inspection Become familiar with the area Review past losses Review the general inspection inventory & past general inspection reports Facility Inspection

Making General Inspections Conduct the general inspection Use the inspection inventory and most recent general inspection report Conduct inspection while operation is in progress Facility Inspection

Making General Inspections Conduct the general inspection Look for prior uncorrected hazards Identify hazards-Be methodical & thorough Inspect planned operating procedures Facility Inspection

Making General Inspections Conduct the general inspection Common hazardous conditions  defective or inadequate tools, equipment, vehicles, materials or other objects  improper or inadequate clothing  lack of necessary personal protective equipment  environmental hazards Facility Inspection

Making General Inspections Conduct the general inspection Common hazardous conditions  hazardous materials  planned hazardous operating procedures  hazardous placement or storage  inadequate guarding  public hazards Facility Inspection

Making General Inspections Identify hazards & their causes Record the hazards & their causes on a general inspection report List prior uncorrected hazards Number each hazard consecutively Clearly describe each hazard Determine the operation control issues Facility Inspection

Making General Inspections Identify hazards & their causes Definition of operational controls  operational controls are the loss control activities that should be performed by management to control and prevent losses. When hazards arise, it usually means that the administration of one or more operational controls needs improvement. Facility Inspection

Making General Inspections Identify hazards & their causes Operational controls often in need of improvement: Management  assignment or delegation of safety duties  management training Facility Inspection

Making General Inspections Identify hazards & their causes Operational controls often in need of improvement: Hazard identification  inspections loss investigation Facility Inspection

Making General Inspections Identify hazards & their causes Operational controls most often in need of improvement: Controls  design or arrangement  job analysis  personal protection  purchasing  housekeeping Facility Inspection

Making General Inspections Identify hazards & their causes Operational controls most often in need of improvement: Controls  maintenance  employee placement  employee training  rules & rule enforcement  loss analysis information Facility Inspection

Making General Inspections Determine corrective action Record the corrective action on a general inspection report Determine hazard controls Common hazard controls  repair or replacement  clean-up  rearrange or redesign  change method or procedure  replace guards Facility Inspection

n-n- Making General Inspections Facility Inspection Determine Corrective Action l Determine hazard controls Common hazard controls 3 changing routing (vehicle) 3 change materials 3 improve ventilation or lighting 3 coach or counsel 3 enforce procedures or rules 3 reassign

Making General Inspections Determine Corrective Action Take temporary action when permanent action cannot be taken immediately Determine the operational controls that need to be developed or Improved Set target dates when corrective action is under your control, using appropriate priorities Send the general inspection report to other affected managers as required by company procedures When corrective action must be taken by others, discuss the corrective action with them & set target dates Facility Inspection

Making General Inspections Take corrective action Take the necessary corrective action Enter the date when the corrective action was completed Redistribute the general inspection report after corrective action has been taken If the problem remains uncorrected, a higher level of management should be informed of the problem. Facility Inspection

Reviewing Corrective Action Responsibility The loss control coordinator Other members of upper management Facility Inspection Action Review the planned corrective action prior to implementation Review corrective action for effectiveness after it has been taken l If the corrective action is incomplete, follow-up with responsible manager

Maintaining The General Inspection Program Update the general inspection inventory form when: It is found to be incomplete or inaccurate There are changes in materials, processes or equipment New types of hazards are identified through loss investigation Facility Inspection

- Facility Inspections