Microsoft Office 2007 Illustrated Brief Creating a Presentation

Objectives View a presentationView a presentation Use a themeUse a theme Enter text on a slideEnter text on a slide Format textFormat text Add a text boxAdd a text box 2Microsoft Office 2007-Illustrated Brief

Objectives (cont’d) Create SmartArtCreate SmartArt Add a header and footerAdd a header and footer Print handoutsPrint handouts 3Microsoft Office 2007-Illustrated Brief

Viewing a Presentation Several ways to view a presentation: Normal viewNormal view Slide Sorter viewSlide Sorter view Slide Show viewSlide Show view 4Microsoft Office 2007-Illustrated Brief

Normal View Divided into 3 areas: Slide pane: Shows the full layout of the slide; this is the largest areaSlide pane: Shows the full layout of the slide; this is the largest area Slides tab and Outline tab: Show slide thumbnails and text-only outline version useful for quickly navigating through the presentation; these are on the left of the screenSlides tab and Outline tab: Show slide thumbnails and text-only outline version useful for quickly navigating through the presentation; these are on the left of the screen Notes pane: Used to input text relevant to a specific slide; located at the bottomNotes pane: Used to input text relevant to a specific slide; located at the bottom 5Microsoft Office 2007-Illustrated Brief

Slide Sorter View Shows thumbnails of the entire presentationShows thumbnails of the entire presentation Useful for reordering and deleting slidesUseful for reordering and deleting slides 6Microsoft Office 2007-Illustrated Brief

Slide Show View Previews the presentation as the audience will see itPreviews the presentation as the audience will see it Other views provided by PowerPoint:Other views provided by PowerPoint: Notes Page viewNotes Page view 3 Master views3 Master views 7Microsoft Office 2007-Illustrated Brief

Using a Theme Themes add a professional touch to the presentationThemes add a professional touch to the presentation Themes can make a presentation clearer and more interestingThemes can make a presentation clearer and more interesting Using a preformatted PowerPoint theme saves timeUsing a preformatted PowerPoint theme saves time You can easily create custom themesYou can easily create custom themes 8Microsoft Office 2007-Illustrated Brief

Themes Gallery Double-click a thumbnail in the gallery to apply it to every slideDouble-click a thumbnail in the gallery to apply it to every slide Right-click a thumbnail to see the theme’s options:Right-click a thumbnail to see the theme’s options: Apply to All SlidesApply to All Slides Apply to Selected SlidesApply to Selected Slides Set As Default ThemeSet As Default Theme Add Gallery to Quick Access ToolbarAdd Gallery to Quick Access Toolbar 9Microsoft Office 2007-Illustrated Brief

Entering Text on a Slide Can be done in the Slide pane or the Outline tabCan be done in the Slide pane or the Outline tab 1 st slide is the title slide1 st slide is the title slide 2 placeholders for title and subtitle2 placeholders for title and subtitle 2nd and subsequent slides are created by clicking New Slide and selecting the format you want to use2nd and subsequent slides are created by clicking New Slide and selecting the format you want to use 10Microsoft Office 2007-Illustrated Brief

Entering Text in a Placeholder Click on the “Click to add title” text inside the placeholder box and typeClick on the “Click to add title” text inside the placeholder box and type Your text will appear in the same font style and size and will automatically wrapYour text will appear in the same font style and size and will automatically wrap The default formatting for text in a content placeholder is a bulleted listThe default formatting for text in a content placeholder is a bulleted list 11Microsoft Office 2007-Illustrated Brief

Formatting Text Use commands on the Ribbon to change font type, size, and colorUse commands on the Ribbon to change font type, size, and color You can also change the fonts by using the Fonts button in the Themes groupYou can also change the fonts by using the Fonts button in the Themes group 12Microsoft Office 2007-Illustrated Brief

Theme Fonts 13Microsoft Office 2007-Illustrated Brief Selected Theme Fonts button Theme fonts modify title and content text

Adding a Text Box Click the Insert tab, click on Text Box, and click anywhere on the slideClick the Insert tab, click on Text Box, and click anywhere on the slide Type the text, format it, and apply a Quick Style as desiredType the text, format it, and apply a Quick Style as desired Click the Arrange button in the Drawing group to align it left, right, or center, or click the edge of text box; when you see the ←|→ pointer, you may drag the box to any spotClick the Arrange button in the Drawing group to align it left, right, or center, or click the edge of text box; when you see the ←|→ pointer, you may drag the box to any spot 14Microsoft Office 2007-Illustrated Brief

Custom Themes You can create a custom theme with colors, fonts, and/or effectsYou can create a custom theme with colors, fonts, and/or effects In the Themes group, click the Colors button and click Create New Theme Colors; select colors and give the theme a nameIn the Themes group, click the Colors button and click Create New Theme Colors; select colors and give the theme a name Do the same using the Fonts and/or Effects buttonsDo the same using the Fonts and/or Effects buttons 15Microsoft Office 2007-Illustrated Brief

Creating SmartArt SmartArt is a PowerPoint feature that includes many graphic layouts that can be used to make text stand out and visually communicate informationSmartArt is a PowerPoint feature that includes many graphic layouts that can be used to make text stand out and visually communicate information SmartArt graphics include process diagrams, Venn diagrams, and organizational chartsSmartArt graphics include process diagrams, Venn diagrams, and organizational charts 16Microsoft Office 2007-Illustrated Brief

SmartArt Categories 17Microsoft Office 2007-Illustrated Brief

SmartArt Examples 18Microsoft Office 2007-Illustrated Brief List Cycle PyramidHierarchy

Adding a Header and Footer Headers and/or footers can be added to show information such as the current slide number, presentation date, presenter’s name, or the title of the presentationHeaders and/or footers can be added to show information such as the current slide number, presentation date, presenter’s name, or the title of the presentation Footers appear in the slide and when printed outFooters appear in the slide and when printed out Headers only appear when printed outHeaders only appear when printed out 19Microsoft Office 2007-Illustrated Brief

Adding a Header and Footer On the Insert tab, click the Header & Footer button to open the Header & Footer dialog boxOn the Insert tab, click the Header & Footer button to open the Header & Footer dialog box In the dialog box, choose to show the date and time, slide number, and other textIn the dialog box, choose to show the date and time, slide number, and other text 20Microsoft Office 2007-Illustrated Brief

Printing Handouts To aid in a presentation, you can print the actual slides one to a pageTo aid in a presentation, you can print the actual slides one to a page You can print a handout, which prints one or more slides per pageYou can print a handout, which prints one or more slides per page You can print Notes pages, which contain a small image of each slide plus any notes you added in the Notes paneYou can print Notes pages, which contain a small image of each slide plus any notes you added in the Notes pane 21Microsoft Office 2007-Illustrated Brief

Packaging a Presentation for a CD Use the Package for CD feature to ensure your presentation will present properly on any computerUse the Package for CD feature to ensure your presentation will present properly on any computer Click the Office button, point to Publish, click Package for CD, and name itClick the Office button, point to Publish, click Package for CD, and name it This copies all the presentation files plus the PowerPoint Viewer onto a CDThis copies all the presentation files plus the PowerPoint Viewer onto a CD 22Microsoft Office 2007-Illustrated Brief

Summary Presentations can easily be createdPresentations can easily be created PowerPoint provides a variety of themes and templatesPowerPoint provides a variety of themes and templates You can include clip art, photos, audio, video, and SmartArt graphicsYou can include clip art, photos, audio, video, and SmartArt graphics You can print slides or print handoutsYou can print slides or print handouts Use Package for CD to ensure your presentation will run properly on any computerUse Package for CD to ensure your presentation will run properly on any computer 23Microsoft Office 2007-Illustrated Brief