The Career and Technical Education (CTE) Completer Follow-up 2016 Follow-Up of the 2015 CTE Graduates March 3, 2016

Purpose of the Survey? An online survey of recent high school CTE graduates for the school year Required to meet federal and state regulations Allows VDOE and school divisions to evaluate their CTE programs Impacts school division performance measures: (5S1) Secondary Placement (Transition) Rate, and (5S1) Program Completer Response Rate on the Annual Performance Report (APR) 2

3 CTE Completer A CTE completer is a student who has met the requirements for a CTE concentration (sequence) and all requirements for high school graduation or an approved alternative education program. CTE Concentration A CTE concentration is a coherent sequence of state-approved courses as identified in the course listings within the Web-based Administrative Planning Guide (APG). Definitions 3

4 ALL SPECIAL POPULATIONS PERFORMANCE %(19 of 21) (5S1) Secondary Placement (Transition) Rate – CTE completers (based on CTE serving school division) will successfully transition from secondary school to employment, military, further education, or full-time equivalency of part-time combinations of transition indicators. Performance Standard: 5S1 Secondary Transition Rate = 92% Example: ALL CTE COMPLETERS %(35 of 37)95.65%(44 of 46)97.37%(37 of 38) Division Annual Performance Report 4

5 Performance Standard: 5S1 Completer Response Rate = 75% or higher Example: ALL CTE COMPLETERS %(35 of 37)95.65%(44 of 46)97.37%(37 of 38) Completer Survey Response Rate 5

Completer Survey Response Rate Why 75%? 6

Response Rates Your target: survey 75 percent (or higher) of completers A high response rate allows more meaningful analysis of CTE programs. 7

2015 State Survey Results 78.89% 8

2015 State Survey Results 9

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2015 State Survey Results 11

Role of Center for Survey Research at the Cooper Center Design Web site Manage process of conducting survey Conduct data analysis Provide technical support and assistance 12

2016 Completer Follow-Up Step #1 Read the CTE Director’s memo and follow the directions Directions will also be available on the CTE Completer Follow-up Survey Web site. 13

2016 Completer Follow-Up Step #2 Download passwords and user names from the VDOE SSWS Dropbox 14

The lead CTE division administrator will receive two sets of usernames and passwords: 10 for division-level access 5 for school-level access 2016 Completer Follow-Up SSWS – Dropbox 15

Division IDDivision NameUsernamePassword 1Anywhere County Public SchoolsAnywhere waSfLN03 1Anywhere County Public SchoolsAnywhere BrwAHk82 1Anywhere County Public SchoolsAnywhere RPFpFn13 1Anywhere County Public SchoolsAnywhere iVsypT81 1Anywhere County Public SchoolsAnywhere naBdKU83 1Anywhere County Public SchoolsAnywhere QbQpob86 1Anywhere County Public SchoolsAnywhere xKXxlv51 1Anywhere County Public SchoolsAnywhere IJiofko81 1Anywhere County Public SchoolsAnywhere PXAAKEiu0 1Anywhere County Public SchoolsAnywhere XUrtybw71 Division IDSchool NumberSchool NameUsernamePassword 1580Cote HighCote rC45CU Cote HighCote wdI2iC Cote HighCote pjy6tO Cote HighCote Zkl5Wl Cote HighCote aWL7uP28 Division Access School Access Excel Files 2016 Completer Follow-Up 16

Step #3 Log in to the survey site Completer Follow-Up 17

Conducting the Survey The Web site includes all of the information necessary to survey former students: Students’ names Students’ school Students’ phone numbers CTE program areas 2016 Completer Follow-Up 18

Step #4 Interview CTE Graduates 2016 Completer Follow-Up 19

2016 Completer Follow-Up 20

Good student contact information is key. Multiple contacts are better than one. Improving Response Rates 2016 Completer Follow-Up 21

Divisions Decide Contact Methods 2016 Completer Follow-Up 22

Use a 2-Step Approach 1.Electronic and/or mail (Send passwords to students and ask them to respond online or by mail.) 2.By telephone (Telephone students who don’t respond.) 2016 Completer Follow-Up 23

Things to Remember Survey end date: July 1 st A minimum 75 percent response rate is required to meet your division level target (all users can monitor response rates online). Try electronic media for contacting students. Don’t forget to view the results of the survey in the fall to assist with program evaluation and planning for continuous improvement Completer Follow-Up 24

Start Now for Next Year Prepare students for the upcoming survey. Collect contact information before students graduate. Consider asking for personal and parent/guardian phone numbers. Obtain addresses. 25

Contact Us Questions about the Web site or survey process, please contact the Center for Survey Research of the University of Virginia’s Weldon Cooper Center at or call (434) For questions about accountability policy and reporting requirements, please contact the Virginia Department of Education, Office of Career and Technical Education directly at or call (804)

Announcements CTE Director Memo : Completer Follow-up  Survey Web site will open March 30, 2016 Data Analysis Report (DAR) coming soon Next Video Streaming Sessions:  End-of-Year Financial Reports (March 10, 2016)  Master Schedule Collection, Spring and End-of-Year Student Record Collections, and CTE Student Performance Reports (March 17, 2016) 27

Session Evaluation Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session. Your input will be useful in our planning efforts for future video training sessions. The Survey Monkey link for the online evaluation is: 28