1 Change of Pay Dates for the 2016/2017 Fiscal Year Washington School District Payroll Department

2 What is the change? The pay dates for the 2016/2017 fiscal year will be moved back one week. Shifting the pay cycle is necessary every five to six years, because leap year has an additional day. Instead of the first payday of the fiscal year being July 8, the first payday will be on July 15.

3 Why is the change necessary?  This change is to ensure that the district remains compliant with the Uniform System of Financial Records (USFR) for Arizona School Districts.  This change also ensures that there are 26 biweekly paydays and that the last payday of the fiscal year is issued on the last Friday of the fiscal year.

4 Counting back from the final payday, Friday, June 30 th, the first payday is July 15 th

5 Who is affected by this change? All district employees are affected because all employees are paid on a bi-weekly basis. 12-month employees will be the first employee group affected by the change in the bi-weekly pay schedule. Employees working in summer jobs will also be affected by the change in pay dates. Less-than-12-month employees are paid on the bi- weekly pay schedule based on their start date, which varies from year to year.

6 What action is being taken? The “Change in Pay Dates” information will be posted on the intranet. Employees will receive reminders about the change. Principals and department supervisors will be asked to provide this information to employees at their sites.

7 How Does the Change Affect Me? Click on the link below to view your calendar 261-day calendar (12-month employee) 231-day calendar (Principal and Asst. Principals) 227-day calendar (School Office staff and Exempt Support) 220-day calendar (Psychologist) 208-day calendar(Teacher, Nurse, OT, PT, Social Worker, 9- month Exempt Support, etc.) 208-day calendar(Teacher, Nurse, OT, PT, Social Worker, 9- month Exempt Support, etc.) 199-day calendar (Bus Drivers, Bus Assistants, Nutrition Services) 199-day calendar (Bus Drivers, Bus Assistants, Nutrition Services) 194-day calendar (Instructional Assistants, Crossing guards, Monitors, Nutrition Services, Kidspace, etc.) 194-day calendar (Instructional Assistants, Crossing guards, Monitors, Nutrition Services, Kidspace, etc.) End Slide Show Calendar List Click here to go to

8 Questions? If you have any questions regarding this matter, please feel free to contact the Payroll Department. Leo CalabresePam RichardsonPam Mullins Payroll AnalystSr. Payroll SpecialistSr. Payroll Specialist Rochelle Corry Payroll Manager End Slide Show Calendar List Click here to go to

9 Change of Pay Dates for the 2016/2017 Fiscal Year (12-month calendar employees) Washington School District Payroll Department

10 Counting back from the final payday, Friday, June 30 th, the first payday is July 15 th

11 How will the change affect 12-month HOURLY employees?  The 27 th payday of FY will be July 5, 2016 (pay period: June 19 through June 30, 2016)  The 1 st payday of FY will be July 15, 2016 (pay period: July 1 through July 9, 2016)

12 How will the change affect 12-month SALARY employees?  The 27 th payday of FY will be July 5, 2016 (Full regular salary check #27 of 27).  The 1 st payday of FY will be July 15, 2016 (Full regular salary check #1 of 27).

13 How will the change affect the end of FY for 12-month employees The 26 th payday of the fiscal year is June 30, 2017 (pay period: June 11 through June 24, 2017.) The 27 th payday of FY is July 5, 2017 (wages for June 25 through June 30, 2017).

14 What action is being taken? The “Change in Pay Dates” information will be posted on the intranet. Employees will receive reminders in the months leading up to the change. Principals and department supervisors will be asked to provide this information to employees at their sites.

15 Questions? If you have any questions regarding this matter, please feel free to contact the Payroll Department. Leo CalabresePam RichardsonPam Mullins Payroll AnalystSr. Payroll SpecialistSr. Payroll Specialist Rochelle Corry Payroll Manager End Slide Show Calendar List Click here to go to

16 Change of Pay Dates for the 2016/2017 Fiscal Year (231-day calendar employees) Washington School District Payroll Department

17 Counting back from the final payday, Friday, June 30 th, the first payday is July 15 th

18 How will the change affect 231-day SALARY employees? (Principals and Assistant Principals) * The first payday is 3 weeks after the start date ** Employees will have 2 paydays in June

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20 Questions? If you have any questions regarding this matter, please feel free to contact the Payroll Department. Leo CalabresePam RichardsonPam Mullins Payroll AnalystSr. Payroll SpecialistSr. Payroll Specialist Rochelle Corry Payroll Manager End Slide Show Calendar List Click here to go to

21 Change of Pay Dates for the 2016/2017 Fiscal Year (227-day calendar employees) Washington School District Payroll Department

22 Counting back from the final payday, Friday, June 30 th, the first payday is July 15 th

23 How will the change affect 227-day SALARY employees? (Office Managers and Exempt Support ) * Employees will have one payday in July ** Total number of paydays will be 24 or 26 *** Balance of contract will be equal to 1 or 3 checks

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25 How will the change affect 208-day HOURLY employees? Hourly employee are paid from Kronos with a one-week delay. * Employees will have one payday in July

26 Questions? If you have any questions regarding this matter, please feel free to contact the Payroll Department. Leo CalabresePam RichardsonPam Mullins Payroll AnalystSr. Payroll SpecialistSr. Payroll Specialist Rochelle Corry Payroll Manager End Slide Show Calendar List Click here to go to

27 Change of Pay Dates for the 2016/2017 Fiscal Year (220-day calendar employees) Washington School District Payroll Department

28 Counting back from the final payday, Friday, June 30 th, the first payday is July 15 th

29 How will the change affect 220-day SALARY employees? (Psychologists) The final payday is 2 weeks after the last day of work.

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31 Questions? If you have any questions regarding this matter, please feel free to contact the Payroll Department. Leo CalabresePam RichardsonPam Mullins Payroll AnalystSr. Payroll SpecialistSr. Payroll Specialist Rochelle Corry Payroll Manager End Slide Show Calendar List Click here to go to

32 Change of Pay Dates for the 2016/2017 Fiscal Year (208-day calendar employees) Washington School District Payroll Department

33 Counting back from the final payday, Friday, June 30 th, the first payday is July 15 th

34 How will the change affect 208-day SALARY employees? (Teacher, Nurse, OT, PT, Social Worker, 9-month Exempt Support, etc.) * Employees will have two paydays in August ** Balance of contract will be equal to 1 or 5 checks

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36 How will the change affect 208-day HOURLY employees? Hourly employee are paid from Kronos with a one-week delay. * Employees will have two paydays in August

37 Questions? If you have any questions regarding this matter, please feel free to contact the Payroll Department. Leo CalabresePam RichardsonPam Mullins Payroll AnalystSr. Payroll SpecialistSr. Payroll Specialist Rochelle Corry Payroll Manager End Slide Show Calendar List Click here to go to

38 Change of Pay Dates for the 2016/2017 Fiscal Year (199-day calendar employees) Washington School District Payroll Department

39 Counting back from the final payday, Friday, June 30 th, the first payday is July 15 th

40 How will the change affect 199-day HOURLY employees? Hourly employee are paid from Kronos with a one-week delay. *Employees will have two paydays in August. First payday in August is for pay period ending 8/6/2016

41 Questions? If you have any questions regarding this matter, please feel free to contact the Payroll Department. Leo CalabresePam RichardsonPam Mullins Payroll AnalystSr. Payroll SpecialistSr. Payroll Specialist Rochelle Corry Payroll Manager End Slide Show Calendar List Click here to go to

42 Change of Pay Dates for the 2016/2017 Fiscal Year (194-day calendar employees) Washington School District Payroll Department

43 Counting back from the final payday, Friday, June 30 th, the first payday is July 15 th

44 How will the change affect 194-day HOURLY employees? Hourly employee are paid from Kronos with a one-week delay. * Employees will have two paydays in August First payday in August is for pay period ending 8/6/2016

45 Questions? If you have any questions regarding this matter, please feel free to contact the Payroll Department. Leo CalabresePam RichardsonPam Mullins Payroll AnalystSr. Payroll SpecialistSr. Payroll Specialist Rochelle Corry Payroll Manager End Slide Show Calendar List Click here to go to