IT-4135/EN Supply of Air Handling Units for Industrial HVAC Projects at CERN Technical Specification Paul Pepinster / EN-CV

Content 4th April 2016IT-4135-EN Bidders Conference2 Object of the Invitation to Tender Scope of the Supply Technical Requirements Performance of the Contract

Content 4th April 2016IT-4135-EN Bidders Conference3 Object of the Invitation to Tender Scope of the Supply Technical Requirements Performance of the Contract

Object of the Invitation to Tender Award of a contract for the supply of AHUs To enter into force in June 2016 For an initial period of five years Volume of purchase estimated to be 60 units (*) 4th April 2016IT-4135-EN Bidders Conference4 (*) estimated quantities are provided only for information and do not constitute any commitment from CERN side that these quantities will actually be reached.

Content 4th April 2016IT-4135-EN Bidders Conference5 Object of the Invitation to Tender Scope of the Supply Technical Requirements Performance of the Contract

Scope of the Supply Provision of custom-made industrial-type Air Handling Units Deliverables Included in the Supply: The detailed design of the AHU based on CERN’s technical specifications; The manufacturing of the AHU; The Factory Acceptance Test (FAT) of the AHU; The provision of the documentation. Activities at the Contractor’s Premises: The detailed design of the AHU; The manufacturing of the AHU; The Factory Acceptance Test of the AHU; The preparation of the documentation; The packing, and shipping, if required by CERN. 4th April 2016IT-4135-EN Bidders Conference6

Content 4th April 2016IT-4135-EN Bidders Conference7 Object of the Invitation to Tender Scope of the Supply Technical Requirements Performance of the Contract

Technical Requirements Identification of the AHU sections (examples) 4th April 2016IT-4135-EN Bidders Conference8

Technical Requirements Identification of the AHU components (examples) 4th April 2016IT-4135-EN Bidders Conference9

Technical Requirements AHU Construction 4th April 2016IT-4135-EN Bidders Conference10

Technical Requirements AHU Sections 4th April 2016IT-4135-EN Bidders Conference11

Technical Requirements AHU Sections Cable Glands 4th April 2016IT-4135-EN Bidders Conference12

Technical Requirements AHU Sections: heat exchangers 4th April 2016IT-4135-EN Bidders Conference13

Technical Requirements AHU Sections: filtration, dampers, labelling 4th April 2016IT-4135-EN Bidders Conference14

Technical Requirements Applicable Standards, Rules and Regulations “The Safety Data Sheet related to any plastic material used in the construction of the AHUs (IS41) shall be attached to the bid.” (§14 of the Tender Form). 4th April 2016IT-4135-EN Bidders Conference15

Technical Requirements Technical Prescriptions (annexes) 4th April 2016IT-4135-EN Bidders Conference16

Technical Requirements Information and documentation: Technical Documentation of Components (TDC) Generic document that the contractor shall submit to CERN approval prior to any manufacturing or procurement of each type of component; Shall be issued: during the implementation phase of the contract for any type of component foreseen in the Tender, at any time during the operational phase of the contract for any new type of component requested by CERN. During the implementation phase of the contract, it shall be issued for each of the following items: AHU casing; Filters (one TDC per type); Heat exchangers and coils (one TDC per type); Dampers; Motors; Fans; Lighting and timer; Cable glands; Telescopic rail. 4th April 2016IT-4135-EN Bidders Conference17

Technical Requirements Information and documentation: Detailed Design File (DDF) Proper to each process / project Contains all technical data related to the AHU proposed Shall be attached to any Preliminary Product Folder (PPF) (see slide 21) 4th April 2016IT-4135-EN Bidders Conference18

Technical Requirements Information and documentation: Quality 4th April 2016IT-4135-EN Bidders Conference19

Content 4th April 2016IT-4135-EN Bidders Conference20 Object of the Invitation to Tender Scope of the Supply Technical Requirements Performance of the Contract

Performance of the Contract Preliminary Product Folder (PPF) 4th April 2016IT-4135-EN Bidders Conference21 PPF DDF Cost Table New TDC(s)

Performance of the Contract Release Orders 4th April 2016IT-4135-EN Bidders Conference22

Contract Notification Technical Documentation of Components (TDC) Detailed Design File (DDF) 10 working days Performance of the Contract Delivery Schedule: Implementation Phase Template of the Monthly follow-up report Completion of the PAQ 1 month 3 months 4th April 2016IT-4135-EN Bidders Conference23

CERN Written Request Preliminary Product Folder (PPF) CERN approval CERN Release Order Yes No Within 5 working days Update within 2 working days Performance of the Contract Delivery Schedule: Release Orders AHU ≤ m 3 /hAHU > m 3 /hAHU > m 3 /h 8 weeks10 weeks12 weeks For release orders up to five units From 11 to 15 weeks 4th April 2016IT-4135-EN Bidders Conference24

Performance of the Contract 4th April 2016IT-4135-EN Bidders Conference25

Thanks for your attention!