U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Ohio National Guard LTC Thomas Caldwell Supervisory Contract Specialist, USPFO for Ohio SMSgt Jason McClean Base Contracting Officer, 178 th WG

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Ohio National Guard Contracting Offices >USPFO –Columbus Ohio (Army Contracting) >LTC Tom Caldwell, SCS, >Ms. Elaine Farabee, Deputy SCS, >4 Air National Guard Contracting Offices >121 ARW-Rickenbacker ANGB Columbus OH > SMSgt Bill Hurley >178 th FW-Springfield OH > SMSgt Jason McClean > MSgt Chad Kelly >179 th AW-Mansfield OH > Mr. Gordon Strom >180 th FW-Toledo OH > SMSgt Matt Michael

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O >State and Federal Funding >USPFO and Bases have Federal Purchasing and State Purchasing. >Federal 75%, State 25% >Construction: >Mostly Federal on Air Side >Mostly Federal on Army at Training Sites (Camp Ravenna, Newton Falls; Camp Sherman, Chillicothe, Camp Perry, Port Clinton) >State: Mostly Facility Maintenance >Minor maintenance on Bldg >Custodial >Grass Cutting etc.

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Types of Federal Contracts Overview >Environmental Services >Asbestos Removal; Spill Clean up; Oil Water Separator; and, Environmental projects >Construction >General Construction; Renovations; and taxi way concrete and paving; Bridge construction and repairs; and Road and parking lot paving/striping. >Multiple Award Task Order Contract (MATOC) – 37 Contractors (all small businesses) – Expires April > Sub Contracting Opportunities >Architect Engineering Services >Design Services and Oversight for Projects >State IDIQ – Administered locally. Four firms on State IDIQ. It expires in April Intending to solicit next spring focusing on Small Businesses. >National IDIQ – administered through National Guard Bureau. Four Contractors on National IDIQ. Expires in 2020.

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Types of Federal Contracts Overview >Services >Medical/Dental, ongoing supply type contracts, catering, cellular services, IT, other recurring type services >Ability One-Mess Attendants >IT Support Services/Supplies >AF Way for all computer/IT Support for Air National Guard >CHESS for all computer/IT Support for Army National Guard >Supplies >Furniture, Food, and Supply items not available through system for day to day operation of Air Bases, Army Facilities and Training Sites

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Methods for Purchasing >Micro Purchases – via Government Purchase Card (GPC) >Supplies under $3,500 >Services under $2,500 >Construction under $2,000 >Purchased with Government Purchase Card >$3,500-$15,000-Oral Solicitations or advertise >Must seek competition >Over $15,000 must be posted on Fed Biz Ops or GSA E buy. > > >FedBid – Reverse auctioning tool used mostly for commodities > >Exceptions to Advertising - IDIQs; MATOC; Small Business Set-asides

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Types of Construction Projects

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Types of a/e Contracts

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O FY 16 & FY 17 National Guard Socio-Economic Goals >Small Business 63.00% >Small Disadvantaged Business* 21.00% >Women-Owned Small Business 13.10% >HUBZone Small Business 7.00% >Service-Disabled Veteran- 8.50% Owned Small Business *Small Disadvantaged Business awards include 8(a) awards

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O FY 15 National Guard (Army and Air) Socio-Economic Goals and Achievements

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O What Buyers Expect >Have your registrations updated and complete in the System Award Management System-SAMS. > >To receive contract/purchase order, vendors need to be registered in this system (CAGE/DUNS #) >Make sure all business size certifications are in SAM >Register in Wide Area Work Flow (WAWF) - -DFAS electronic invoicing site -All invoicing with Fed Government (with exception of Credit Card) purchases are electronic

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Getting Started >Identify NAICS codes (North American Industry Classification System) codes: >Register in SAM: >WAWF (Wide Area Workflow) Registration, federal government invoicing system. >General Info/Registration: >Training data base: >For assistance with the government procurement process, contact your local PTAC office. To find PTAC offices, go to click on “Find a PTAC”

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O What to Expect >GSA schedules. FAR 8.4 >(Far web site: ) >Contracts with GSA >Pre-approved pricing for agencies to use. >Pricing has been determined to be fair and reasonable >Agencies write Delivery Orders off of basic contracts. > > >tips on doing business with Fed Government.

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Best Value Contracts >Many Purchase Orders/GSA Delivery Orders are awarded by Best Value >Best Value >“The expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.” >In addition to price when determining best value, the ordering activity may consider, among other factors, the following: (1) Past performance. (2) Special features of the supply or service required for effective program performance. (3) Trade-in considerations. (4) Probable life of the item selected as compared with that of a comparable item. (5) Warranty considerations. (6) Maintenance availability. (7) Environmental and energy efficiency considerations. (8) Delivery terms.

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O What small businesses should do if not awarded a contract Vendors can always ask for debriefing if they didn’t get award if based on factors other than price FAR (d) At a minimum, the debriefing information shall include -- (1) The Government’s evaluation of the significant weaknesses or deficiencies in the offeror’s proposal, if applicable; (2) The overall evaluated cost or price (including unit prices), and technical rating, if applicable, of the successful offeror and the debriefed offeror, and past performance information on the debriefed offeror; (3) The overall ranking of all offerors, when any ranking was developed by the agency during the source selection; (4) A summary of the rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror; and (6) Reasonable responses to relevant questions about whether source selection procedures contained in the solicitation, applicable regulations, and other applicable authorities were followed.

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O What small businesses should do if not awarded a contract (e) The debriefing shall not include point-by-point comparisons of the debriefed offeror’s proposal with those of other offerors. Moreover, the debriefing shall not reveal any information prohibited from disclosure by or exempt from release under the Freedom of Information Act (5 U.S.C. 552) including (1) Trade secrets; (2) Privileged or confidential manufacturing processes and techniques; (3) Commercial and financial information that is privileged or confidential, including cost breakdowns, profit, indirect cost rates, and similar information; and (4) The names of individuals providing reference information about an offeror’s past performance.

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Buyer expectations from Small Businesses >Ability to deliver on time with a fair and reasonable price. >Quality >Quality products and services. Did we get what we paid for? No more, no less >Open line of communications >Let us know of delays and honest assessment. >Fair and reasonable pricing on change orders.

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O What small businesses should know before Submitting a Quote or Proposal > Have a completed SAM registration. Completed SAM registration will result in the issuance of a CAGE Code. >Completed Online Reps Certs (ORCA) registration. >Done through the SAM System >Are my business certifications up to date >Buyers use SAM to search for Small Business, Minority Owned, Woman Owned, Hub Zone business. >North American Industry Classification System (NAICS) >Supplies and Services are coded by this system >Business size is determined by this code >Buyers will search for vendors in SAM by this code. >PTAC will assist with coding

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O How small businesses get to the top of the list >Have updated registration in SAM, list all Certifications, make sure NAICS codes represent core competencies. >Be responsive to solicitations, submit on time. >Read the solicitation documents, ask questions! >Is price the main factor or Technical/Past Performance? >Solicitation should state what you need in proposal >Past performance can be Government or Commercial > Must be like products or services. >Submit what the solicitation asks for.

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Ways to Market/Appeal to an agency >Speak to buyers in person. >SBA Matchmaking..good opportunity to speak with buyers >Buyers should be able to tell you if your service/supplies can be of use to them. >May not have requirement for item/service at this time…but who knows about tomorrow! >Check Fed Biz Op/GSA E Buy daily

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Do >DO get registered and prepared to do business with Fed Government >DO make contact with agency/base to see if they use your product/service >DO check Fed Biz Ops daily, check GSA E-Buy if on GSA Schedule >DO Check GSA Site for how to get on schedule and training opportunities >Keep a good attitude!

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Don’t >Constantly call buyers if they can’t use your product/service – Our purchases are primarily based on solicitations. Again – watch Fed Biz Ops daily or check GSA E-Buy, something could change and we may post a RFQ or RFP >Let your SAM/OCRA expire >Get frustrated!

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O Ohio National Guard Contracting Offices >USPFO –Columbus Ohio (Army Contracting) >LTC Tom Caldwell, SCS, >Ms. Elaine Farabee, Deputy SCS, >4 Air National Guard Contracting Offices >121 ARW-Rickenbacker ANGB Columbus OH > SMSgt Bill Hurley >178 th FW-Springfield OH > SMSgt Jason McClean > MSgt Chad Kelly >179 th AW-Mansfield OH > Mr. Gordon Strom >180 th FW-Toledo OH > SMSgt Matt Michael