MILITARY EXTENSION INTERNSHIIP PROGRAM Intern Orientation

WELCOME & INTRODUCTIONS 1 Welcome to Navy CYP Headquarters Staff Introductions Intern Introductions

WELCOME & INTRODUCTIONS INTERNSHIP COORDINATOR Andrea Williams, Internship Coordinator Fleet and Family Readiness Program * NAVY POINT OF CONTACT Rikki Leigh, Career Manager Navy Child and Youth Programs * Cell

PROGRAMS & SERVICES Navy CYP offers the following quality programs and services to eligible patrons: Child Development Centers (CDC) Child Development Centers (CDC): child care for ages 6 weeks to 5 years Child Development Homes (CDH) Child Development Homes (CDH): ages 4 weeks to 12 years 24/7 Centers 24/7 Centers: childcare for military personnel working non- traditional work hours (e.g., shift workers) School-Age Care (SAC) School-Age Care (SAC): before and after-school programs and camps for ages 5-12 years Youth & Teen Programs Youth & Teen Programs: developmental and recreational programs for ages 5-18 years

PROGRAM EXPECTATIONS 2 CYP Expectations Personal Behavior and Conduct Preparing for Your Internship

PROGRAM EXPECTATIONS CYP Operations are 12 Hours: Shifts will vary – Don’t expect a standard M-F 8am - 5pm Shift. Exposure to all lines of Service: Child Development Center (CDC), School Age Care (SAC) /Youth, Teens, Fitness, and Sports: – some are not available at all locations. Program and Professional Goals: both interns and mentors will have goals and objectives to achieve. Interns Ratios: interns are allowed in ratio when the specific task assignment requires(e.g. working in the classroom implementing a curriculum, leading and activity) – may not be in ratio 100% of time. Interns are Volunteers not Employees: you may lead a project, event or activity, or become a team leader, but you may not supervise others or become the “coordinator” of a program (e.g., Teen Employment).

PERSONAL BEHAVIOR & CONDUCT COWORKERS PARENTS PERSONAL RELATIONSHIPS GUESTS POLICIES SOCIAL MEDIA POLICIES & PROCEDURES

PREPARING FOR YOUR INTERNSHIP FIRST Get Mentor’s Contact Information Find out Expectations, Dress Code, Local Intel SECOND Background Checks, Orders, Passport, and ID Insurance Cards and Medication THIRD Money – have enough for about 4 weeks Meal Allowance Lags You’ll Need A $$ Plan

LOGISTICS & TRAVEL 3 Travel Claims & Meal Allowance

TRAVEL CLAIMS & MEAL ALLOWANCE Meal allowances are processed bi- weekly. There is lag for first meal allowance – be prepared! To receive a meal allowance, a strict schedule and process must be followed.

TRAVEL VOUCHER OR SUBVOUCHER (Top of Form: Personal Information) Verify your Personal Information here (Items #2 -7). Mark through errors – write corrections in ink And initial changes on your form. Each intern has an individualized TRAVEL VOUCHER OR SUBVOUCHER to cover each pay period of the internship. This section includes personally identifiable information for each intern (e.g., Name, Address, Last 4 of SSN, Banking Instructions). This form is used to validate the hours worked and authorizes the processing and payment of the meal allowance each pay period. All Meal Allowances are Direct Deposit.

TRAVEL VOUCHER OR SUBVOUCHER (Middle of Form) First date of travel & Home Address Where you First Arrived to Await Transportation to get to Destination Arrived to your destination City and Destination Lodging Depart your destination city enroute to your home to mission complete Total # of Miles from Home to Airport (one way); total Miles from Air port to Home for return Item 15 is where all the details of your travel is recorded. Columns (a) represents the year of travel and the below blocks represents the Month/Date and columns (b-f ) captures all the specifics.

TRAVEL VOUCHER OR SUBVOUCHER (Bottom of Form) Verify all the information on the form is correct. Tape receipts to a blank sheet of printer paper. Sign, date, and Submit to your Mentor. Item 18 is where you place your baggage fees for reimbursement. Be sure to put the date of the charge. Receipts are required and they must be attached. No other charges are reimbursable (e.g., gas, food, or hotel). Item 20a is where you sign. YOU are the CLAIMANT. And the Date of the Signature 20b is the “TD” or Temporary Duty reason for stop date listed on YOUR Travel Voucher in your folder. 20 C, D, and E is all relevant to your mentor.

MEAL ALLOWANCE SCHEDULE Meal Allowance Period Begins Meal Allowance Period Ends Meal Allowance Processing Date Projected 10-Day Deposit Date 4 June17 June 1 July 18 June1 July 15 July 2 July15 July 29 July 16 July29 July 12 August 30 July12 August 26 August 13 August25 August 9 September Interns are not authorized to be on the schedule for work on Travel Days (first and the last day of Internship). They may begin work on the first Monday of the internship and must end work the day prior to their travel day! Meal Allowances are for a 14-day time period. Below is the timeframe for each of the Meal allowance periods covered. The first day of the internship is a “travel day” and the last day of the internship is a “travel day” they are not listed on the table below.

CAREERS & RESOURCES 4 Career Information CYP E-Library

CAREER INFORMATION Support Staff Program Lead Program Assistant School-Age Coordinator Teen Coordinator Youth & Fitness Coordinator Teen & Fitness Coordinator Entry and Mid-Level Management School Liaison Officer DirectorDirector Assistant Director Training & Curriculum SpecialistTraining & Curriculum Specialist Assistant Training & Curriculum Specialist Headquarters, Region, and Installation Management Headquarters Management Regional Management Installation Program Director There are multiple CYP positions available at any given time around the globe. The intent of this internship is to explore the Entry and Mid-Level Management Positions. The majority of mentors will hold the “gold” positions.

QUALIFICATIONS CYP JOBS ONLINE: navymwr.org Regional CNIC Websites Installation/MWR Facebook Pages NAEYC Early Childhood Career Forum CYP JOBS ONLINE: navymwr.org Regional CNIC Websites Installation/MWR Facebook Pages NAEYC Early Childhood Career Forum To qualify for entry and mid-level management positions you must have: the Knowledge, Skills, & Abilities (KSAs) outlined in the position description appropriate minimum qualifying education from an accredited college/university a combination of education and experience ability to communicate effectively both in writing and orally be able to pass a pre-employment drug test (where identified), physical and local, state, and national background checks

RESOURCES Commander Navy Installations Command (CNIC) Navy Child and Youth Programs (CYP) National Association for the Education of Young Children (NAEYC) National Association for Family Child Care (NAFCC) Council for Professional Recognition