IT Services Town Hall 7/3/2016 Page 1 S T A N F O R D U N I V E R S I T Y I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S IT Services Town Hall 2/26/09 Page 1 Cloud Collaboration Discovery Project January 20, 2011 TIPS Introduction

IT Services Town Hall 7/3/2016 Page 2 S T A N F O R D U N I V E R S I T Y I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S Cloud Collaboration Discovery Update 11/16/10 Page 2 Why are we looking into this? What is the approach? What are we looking at? How can you participate? Agenda

IT Services Town Hall 7/3/2016 Page 3 S T A N F O R D U N I V E R S I T Y I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S Cloud Collaboration Discovery Update 11/16/10 Page 3 To the Cloud!

IT Services Town Hall 7/3/2016 Page 4 S T A N F O R D U N I V E R S I T Y I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S Cloud Collaboration Discovery Update 11/16/10 Page 4 Cloud offerings have matured since we evaluated and implemented Zimbra Peer institutions are considering or have already implemented cloud-based solutions Some units within Stanford considering cloud offerings The campus community demands integrated collaboration capabilities and continuous innovation There are potential savings opportunities Users frequently request higher quota Rationale for Current Evaluation

IT Services Town Hall 7/3/2016 Page 5 S T A N F O R D U N I V E R S I T Y I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S Cloud Collaboration Discovery Update 11/16/10 Page 5 Participating in RFP with other universities to explore offerings from various vendors Advisory groups formed and meeting regularly Leveraging findings from other institutions Collaborating with groups across campus via communication and outreach activities Evaluating costs, benefits, trade-offs Investigating legal, security, privacy implications Understanding differences between Students, Faculty, Staff Set up and test pilot instance of one or two cloud solutions Goal: Recommendation and next steps by March 2011 Status of Internal Discovery Project

IT Services Town Hall 7/3/2016 Page 6 S T A N F O R D U N I V E R S I T Y I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S Cloud Collaboration Discovery Update 11/16/10 Page 6 Comparison Current System vs. Hosted Solutions Stanford and CalendarHosted in the Cloud +Known product & experience More control over environment Ability to provide enhanced user support Ability to influence roadmap Sanctioned secure environment Known method for eDiscovery “hold” Control over backups/restores Contextual gadgets Data stored on campus servers Constant innovation Lower operational cost Massive storage/quota Vendor to resolve operational issues Robust BC/DR architecture Solid spam/virus filtering Not having to deal with upgrade cycle -Level of effort for support/upgrades QA has been problematic Costly to maintain servers & storage Vanilla offerings, no customizations Features may come & go without notice or control Unknown security impact/assessment Upfront cost of change Less personalized end user support

IT Services Town Hall 7/3/2016 Page 7 S T A N F O R D U N I V E R S I T Y I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S IT Services Town Hall 2/26/09 Page 7 What questions do you have?