Managing Collaboration in a large EU Project Tobias Ley School of Digital Technologies, Tallinn University 30 March 2016

Tobias Ley  Professor of Digital Ecosystems (School of Digital Technology, TLU)  (from 1st of April): Professor for Learning Analytics and Educational Innovation (School of Educational Sciences, TLU)  PhD in Cognitive Psychology and Knowledge Management (Graz University, Austria)  10 years at Know Center Graz (Competence Center for Knowledge Technologies and Knowledge Management)

How does this guy know what he is talking about?  FP6-ICT-APOSDLE ( , 12 mio EUR)  ICTs for work-integrated learning  deputy coordinator, one researcher position  FP7-ICT-MATURE ( , 10 mEUR)  Social technology for knowledge development  Workpackage leader, three researcher positions  FP7-ICT-Learning Layers ( , 12 mEUR)  Technology for learning in construction and healthcare  Scientific Coordination, three researcher positions

Today’s Talk  Learning Layers: example of a large-scale collaborative research project  How we organise external stakeholder interaction through co-design  How we organise project internal collaboration over the distance

Learning Layers A large-scale collaborative research project

– Scaling up Technologies for Informal Learning in SME Clusters – Learning Layers Basiskarte: digitale-europakarte.dedigitale-europakarte.de Project Coordination Learning Technology Research Regional Application Clusters Scaling Partners Technology Partners Health Care – Leeds Construction & Building – Bremen

– Scaling up Technologies for Informal Learning in SME Clusters – Scaling Learning? 7 Villemard, 1910: À l' École, Bibliotèque national de France

– Scaling up Technologies for Informal Learning in SME Clusters – Mechanisms for Scaling Informal Learning

– Scaling up Technologies for Informal Learning in SME Clusters – Deployment & Sustainability Scaling in Regional Clusters Deployment & Sustainability Scaling in Regional Clusters Architecture & Integration Layer Integration through Common Infrastructure, Software Development and Tools Architecture & Integration Layer Integration through Common Infrastructure, Software Development and Tools Workplace Learning Layer Integration through Workplace Learning Practices Workplace Learning Layer Integration through Workplace Learning Practices Scaling Informal Learning: Project Architecture 9 Interaction Layers: An Ecosystem of Tools Social Semantic Layer Integration through Shared Meaning Social Semantic Layer Integration through Shared Meaning Interacting with Physical Objects Interacting with People Interacting with Digital Materials Straw Building How To X3-PVQ X3-PJC X3-POZ PLC Equipment

Stakeholder Collaboration Co-Designing Technology with stakeholders

– Scaling up Technologies for Informal Learning in SME Clusters – Contextual Inquiry & Design-based Research 11 construction-workers/ Co- Design Workplace Learning Researchers Practitioners Software Developers Learning Technology Designers

– Scaling up Technologies for Informal Learning in SME Clusters – Contextual Inquiry & Design-based Research 12 context cards Personas user stories stories of contextual factors

– Scaling up Technologies for Informal Learning in SME Clusters – Two Examples 13 E-portfolioBits and Pieces Boundary objectsAchSo!

– Scaling up Technologies for Informal Learning in SME Clusters – Seattle Municipal Archives Healthcare

– Scaling up Technologies for Informal Learning in SME Clusters – One possible Healthcare Scenario Two practice staff visit a NHS training on a new guideline for dementia Staff collect materials from training and further research for their revalidation Other staff ask questions about the guideline Material and questions evolve into a local implementation plan for the practice Other regional practices and the CSU join the effort to learn about implementation problems and practices Implementation Plan Guideline X3-PVQ X3-PJC X3-POZ Dementia

– Scaling up Technologies for Informal Learning in SME Clusters – Bits and Pieces - Sensemaking about Learning Experiences 16 Software: Running Demohttp://developer.learning-layers.eu/tools/bits-and-pieces/ Running Demo

– Scaling up Technologies for Informal Learning in SME Clusters – Seattle Municipal Archives Building & Construction

– Scaling up Technologies for Informal Learning in SME Clusters – Straw Building How To X3-PVQ X3-PJC X3-POZ PLC Equipment One possible Construction Scenario Explaining the use of a new construction technique and materials on site Making video material available on site through QR tags Use of video recording and annotation Further discussion on the use of the technique in a working group Videos, questions and best practices collected in the Training Center Trainers prepare learning materials and exercises, learners engage in practice- based training

– Scaling up Technologies for Informal Learning in SME Clusters – AchSo! Mobile Learning on the Construction Site 19 Video: Software:

– Scaling up Technologies for Informal Learning in SME Clusters – Quick glance at the Layers Apps ► Play Video Play Video 20

Internal Project Collaboration Don’t go down the waterfall

Don’t go down the Waterfall

Four strands of parallel research

Synchronization between the strands  Common Milestones  E.g. Evaluation of Technology  “Boundary Objects”  E.g. Use Cases  Effective Communication Technology  Synchronous: Flashmeeting  Asynchronous: Project Wiki  Effective Meetings  Online meetings (reporting and planning)  f2f meetings (collaborative work)

Synchronous: Flashmeeting

Asynchronous: Semantic Media Wiki

Tobias Ley Tallinn University School of Digital Technologies skype tobias_ley Learning Layers Project ICT EU-FP7, 12mEUR, Web: Software: